21 Finance Regulations PDF 144 KB
To undertake a review of the
Dorset Council Finance Regulations, as contained within the Constitution.
Minutes:
The
committee received a report in order to provide the opportunity to review the
council’s financial regulations, which was considered to be good practice. It was noted that a review of the whole
Constitution was to take place at the end of the first year of Dorset
Council. Members were invited to review
the financial regulations at this stage.
The
committee considered the financial regulations and during discussion, the
following points were made:
·
In response to a question, the Executive Director of Corporate
Development confirmed that the council was part of a national fraud initiative,
whereby data was provided to a central organisation in order to identify any
duplicate claims, which could assist in the identification of potential fraud
·
The financial regulations noted that an Executive Director would be
responsible for agreeing virements within delegated
limits on budgets within his/her responsibility and/or control, in consultation
with the Section 151 Officer where required.
In addition it was noted that these would be reported by the S151
Officer to councillors through the quarterly finance reports to Cabinet
·
With regard to the section on Budget Monitoring and Control, it was
noted that the wording in B12 should be read in conjunction with B13 and the
responsibilities of the Executive Directors.
This may be an area which councillors wished to examine at a future
meeting.
Councillors
considered the potential timescale for the next review of the financial regulations
and various views were expressed.
Following
discussion it was proposed by Councillor Pipe, seconded by Councillor
Lacey-Clarke
Decision
That
the financial regulations next be reviewed at the end of Year 1 of Dorset
Council during the review of the Dorset Council Constitution and then
subsequently reviewed on an annual basis.