Agenda and minutes

To receive any apologies for absence

 

No apologies for absence were received at the meeting.

 

To disclose any pecuniary, other registerable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

 

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 Cllr John Worth declared that he had predetermined WD/D/20/001703 - Land Adjacent to Buckland House, Buckland House Lane, Buckland Ripers, DT3 4FT.  He would not take part in consideration of this application, however, he wished to speak as the Ward Member.

 

Cllr Paul Kimber declared that he had predetermined application WP/20/00944/FUL - 35 Easton Road, Portland, DT5 1BS as he has spoken against the application on a previous occasion.  He would not take part in the debate or vote, however, he wished to speak as the Ward Member on this application.

 

Cllr Jean Dunseith declared that she had predetermined application WD/D/20/001703 - Land Adjacent to Buckland House, Buckland House Lane, Buckland Ripers, DT3 4FT. She wished to speak on this application as the Ward Member, but would not take part in the debate or vote on this application.

 

Cllr Louie O’Leary declared that he had predetermined application WP/19/00993/OUT - Land at Beverley Road, Weymouth. He would speak as the Ward Member, but not take part in the debate or vote on this application.

 

Cllr David Shortell declared that he would not take part in the debate or vote on application WD/D/20/001703 - Land Adjacent to Buckland House, Buckland House Lane, Buckland Ripers, DT3 4FT.

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

Public speaking has been suspended for virtual committee meetings during the Covid-19 crisis and public participation will be dealt with through written submissions only.

Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words.  All submissions must be sent electronically to denise.hunt@dorsetcouncil.gov.uk by the deadline set out below.  When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting.  All questions, statements and responses will be published in full within the minutes of the meeting.  The deadline for submission of the full text of a question or statement is 8.30am on    Tuesday 30 November 2021.

Representations by the public to the Committee on individual planning applications are detailed below. There were no questions, petitions or deputations received on other items on this occasion.

To consider the applications listed below for planning permission

Members considered written reports submitted on planning applications as set out below.

 

Installation of roof mounted solar photovoltaic (PV) panels and associated infrastructure.

The Committee considered a Dorset Council application for the installation of roof mounted solar photovoltaic (PV) panels and associated infrastructure.

 

The Lead Project Officer presented the application including a location plan,

block plan, designated heritage assets, photographs, roof plan, existing and proposed elevations.

Proposed by Cllr Nick Ireland, seconded by Cllr Paul Kimber.

The committee was minded to approve the application subject to conditions.

 

The Service Manager for Development Management and Enforcement, having considered the representations and the officer’s presentation, and having taken into account the views of the committee, made the following decision under delegated authority.

 

Decision of the Service Manager: That the application be approved subject to the conditions outlined in the appendix to these minutes.

Construction of a temporary compound comprising of a kiosk unit to house data exchange for telecommunications (Jurassic Fibre) including concrete slab for placement, and 1.8 metre high steel palisade perimeter fencing.

The Committee considered an application for the construction of a temporary compound comprising of a kiosk unit to house data exchange for telecommunications including a concrete placement slab and 1.8m high steel palisade perimeter fencing.

 

The Senior Planning Officer presented the application including the site location, photographs and kiosk elevations.  He advised of an amendment to the recommendation and condition 3 that was contained in the update sheet circulated to the Committee prior to the meeting.

 

The main issues were highlighted including:-

 

·       Principle of development

·       Scale, design and impact on character and appearance

·       Flood risk

 

Further to a question it was confirmed that the recommendation included a condition to control the shading of the green kiosk and fencing.

 

Proposed by Cllr Paul Kimber, seconded by Cllr Susan Cocking.

 

The committee was minded to delegate authority to the Head of Planning to determine the application in line with the amended report recommendation and condition contained in the update sheet.

 

The Service Manager for Development Management and Enforcement, having considered the representations and the officer’s presentation, and having taken into account the views of the committee, made the following decision under delegated authority.

 

Decision of the Service Manager: That authority be delegated to the Head of Planning to grant planning permission subject to the agreement of the Highway Authority to the submitted construction method statement and subject to the conditions (as amended) contained in the appendix to these minutes.

Use of land as camping site from 15th May to 30th June only.

The Committee considered an application to extend the use of the land as a camping site from 15 May to 30 June only.

 

Cllrs David Shortell, John Worth and Jean Dunseith did not take part in the debate or vote on this application.

 

The Vice-Chairman was in the Chair for consideration of this application.

 

The Senior Planning Officer presented the application that included the site location, relevant planning history, aerial photo and photos of the site.

 

The main issues were highlighted including:-

·       Principle of development

·       Biodiversity

·       Highways

·       Landscape and visual impact

·       Amenity

·       Habitats

 

Summary details of an additional representation and an amendment to condition 3 was included in an update sheet circulated to the committee prior to the meeting.

 

The written representations were read out by the Technical Support Officer in accordance with the amended public speaking protocol and are attached to these minutes.

 

Cllr Jean Dunseith addressed the Committee as the ward member to object to the application due to the conflict with residents created by extending the timeframe, the increased detrimental impact on amenity; and use of an additional field used for tents that was closer to residential properties.  She considered that this was against Local Plan Policy ENV16 and asked that the committee consider the balance between tourism and respecting the rights of residents.

 

Cllr John Worth addressed the Committee as the ward member to object on behalf of Chickerell Town Council.  He described complaints about noise, cooking smells and excess traffic which would increase if a further extension was granted, as well as the impact on wildlife due to the extension being within the bird breeding season. He stated that conditions attached to previous planning permissions had been ignored. 

 

In response to matters raised during public participation, the Senior Planning Officer confirmed that:-

 

·       whether or not the applicant was living on the site did not form part of the planning balance.

 

·       comments made regarding land used for tents in fields to the west of the site was outside of the scope of this application or the existing planning consent. 

 

·       That there was no extension to the area to be used for camping as a result of this application.

 

The Committee wished to explore some of the discrepancies arising from the public participation written submissions and previous permissions.  However, members were advised that the concerns raised related to potential breaches of planning control and would be dealt with through the planning enforcement process as necessary.

 

Some members remained concerned and debated the need for the time extension, impact on neighbouring amenity, alleged camping outside of the designated area, campervans on the site and increased traffic.  There was also a degree of reflection on the applicant’s attitude towards permissions and the need for more enforcement.  The views of the ward councillors were particularly noted.

 

Proposed by Cllr Dave Bolwell, seconded by Cllr Bill Pipe.

 

The committee was minded to delegate authority to the Head of Planning to grant the application in line with the report recommendations and subject  ...  view the full minutes text for item 72.

Erect 1no. dwelling.

The Committee considered an application to erect one dwelling.

 

The Senior Planning Officer presented the application including a site location plan, aerial photo, relevant planning history and elevations.

 

The main issues were highlighted including:-

 

·       Principle of development

·       Scale, design and impact on character and appearance

·       Highways

·       Habitat sites

 

A written representation was read out by the Technical Support Officer.

 

Cllr Jean Dunseith commented on the development impeding the sense of openness of the existing properties, although she acknowledged that the dimensions were an improvement on the previous plan.

 

Proposed by Cllr Nick Ireland, seconded by Cllr Dave Bolwell.

 

The Committee was minded to approve the application in line with the report recommendations.

 

The Service Manager for Development Management and Enforcement, having considered the representations and the officer’s presentation, and having taken into account the views of the committee, made the following decision under delegated authority.

 

Decision of the Service Manager: That the application be approved subject to the conditions outlined in the appendix to these minutes.

Outline application for the erection of up to 9.no dwellings and access.

This item was deferred.

 

A vote to continue the meeting was taken in accordance with Part 2, Paragraph 8.1 of the Council's Constitution.

 

Decision: That the meeting be extended to allow the business

of the meeting to be continued from 2.00pm.

Outline application for the erection of 17no. dwellings with associated access.

The Committee considered an outline application for the erection of 17 dwellings with associated access.

 

Cllr Louie O’Leary did not take part in the debate or vote on this application.

 

The Senior Planning officer presented the application that included an aerial photo, red line plan, indicative site plan and photos of the site.

 

The key planning issues were outlined as follows:-

 

·       Principle of development – within the defined development boundary

·       Residential amenity

·       Visual amenity

·       Flooding & drainage

·       Biodiversity

·       Affordable housing

 

Details of an amendment to one of the conditions and an additional representation were contained in the update sheet circulated to the committee prior to the meeting

 

The Technical Support Officer read out a written representation which is attached to the minutes of this meeting.

 

Cllr Louie O’Leary addressed the Committee as the ward member, highlighting flood risk and the lack of facilities and infrastructure to support the large developments taking place in Littlemoor.

 

The Senior Planning Officer responded that the highways and flood teams raised no objection to the application.  She confirmed that the basin was currently overgrown and would be cleared so that it could be used for attenuation of surface water.

 

Two members expressed concerns in relation to overdevelopment, impact on nature, insufficient infrastructure / facilities and safety concerns in relation to the attenuation ponds.

 

The Area Manager – Western and Southern Team advised that infrastructure provision was included within the larger developments in that area and that fencing around the pond could be secured as part of a reserve matters application.

 

The Committee noted that Weymouth Town Council welcomed the scheme and that the statutory consultees had no objections.

 

Proposed by Cllr Nick Ireland, seconded by Cllr Susan Cocking.

 

The Committee was minded to approve the application in line with the report recommendations and amended condition contained in the update sheet.

The Service Manager for Development Management and Enforcement, having considered the representations and the officer’s presentation, and having taken into account the views of the committee, made the following decision under delegated authority.

 

Decision of the Service Manager:

(A): That authority be delegated to the Head of Planning to grant, subject to the conditions outlined in the appendix to these minutes, and the completion of a legal agreement under Section 106 of the Town and Country Planning Act 1990 (as amended) in a form to be agreed by the Legal Services Manager to secure the following:

 

The provision of an affordable housing financial contribution of £31,565.00 index linked, a financial contribution of £4128.00 for woodland compensation and a financial contribution of £15,120.00 for slow worm translocation.

 

(B): That authority be delegated to the Head of Planning to refuse permission for the reasons set out below if the legal agreement is not completed within 6 months of the date of the committee resolution or such extended time as agreed by the Head of Planning.

 

1) In the absence of a satisfactory completed Section 106 agreement the scheme fails to ensure provision of the affordable housing financial  ...  view the full minutes text for item 76.

Change of use from bed and breakfast accommodation and conversion to 3 residential dwellings. Erection of detached garage and erection of 3 bedroomed bungalow.

The Committee considered an application for change of use from bed and breakfast accommodation and conversion to 3 residential dwellings, the erection of a detached garage and erection of a 3 bedroomed bungalow.

 

Cllr Paul Kimber did not take part in the debate or vote on this application.

 

The Senior Planning Officer presented the application that included a location plan, aerial photo, photos of the site, a conversion plan to provide 3 dwellings, conversion elevations, site layout and planning history.

 

The main issues were highlighted including:-

 

·       Within the defined development boundary

·       Sustainable location

·       Will add to the 5 yr housing land supply

·       No harm to the conservation area

·       No harm to highways

·       No significant harm to neighbours or potential occupiers

·       Adequate amenity space

·       Loss of guesthouse, but this was of small scale economic benefit

 

Amendments to the recommendation and conditions were contained in an update sheet circulated to the Committee prior to the meeting.

The Technical Support Officer read out the written representations that are attached to these minutes.

 

Cllr Paul Kimber addressed the committee as the ward member in objection to the application, asking about the retention of certain windows and highlighting concerns in relation to access by the fire service.

 

The Senior Planning Officer confirmed that the mullion windows would be retained and that it was the role of Building Control to deal with fire service access issues and provide mitigation measures.

 

Members raised concerns regarding access by the fire service and the provision of a rear turning area to mitigate cars coming in opposite directions at the same time and one having to back out onto the pavement which was noted by officers.

 

Proposed by Cllr Susan Cocking, seconded by Cllr Nick Ireland.

 

The committee was minded to delegate authority to the Head of Planning to determine the application in line with the amended report recommendation and conditions contained in the update sheet.

 

The Service Manager for Development Management and Enforcement, having considered the representations and the officer’s presentation, and having taken into account the views of the committee, made the following decision under delegated authority.

 

Decision of the Service Manager:-That authority be delegated to the Head of Planning to grant subject to the receipt of a no objection response from Natural England to the Appropriate Assessment undertaken by the competent Authority (Dorset Council) submitted to Natural England for comment on the 1^st December 2021 and subject to the conditions (as amended) outlined in the appendix to these minutes.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972

The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

 

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

There was no exempt business.