Agenda and minutes

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

Proposed by Cllr Parker, seconded by Cllr Beer.

Decision: that Cllr Les Fry be appointed Chairman for the duration of the meeting.

To receive any declarations of interest.

No declarations of disclosable pecuniary interests were made at the meeting.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

An application has been made to vary the licence for Sandford Park Club in Holton Heath. The application has been out to public consultation and has attracted representations. A Licensing Sub-Committee must consider the application and representations at a public hearing. 

The Licensing Team Leader presented the application for a variation to the licence for Sandford Park Club in Holton Heath.   There were no withdrawn applications and due to the complexity of the current licence The Licensing Team Leader clarified the changes being applied for.  The variation sought to add outdoor entertainment until 11.00pm.  There would be no change to the current alcohol sales on the licence.  There were 4 potential conditions outlined in part M of the application relating to the monitoring of noise levels. The Licensing Team Leader outlined the effects of the Live Music Act 2012 and the legislative reform Entertaining Licence Reform Order 2014 which stated that most of the entertainment was exempt between the hours of 08.00am and 11.00pm when there is up to 500 people in the audience, the premises was open and licensed for the consumption of alcohol.  This Order  applied to plays, performance, dance, live and recorded music but not films.  The 2012 Act also stated that any conditions relating to the entertainment would not have any effect between 08.00am and 11.00pm, there was however, a safeguard in the Licensing Act that if there was a review of the licence then the provisions of the Live Music Act could be reversed.

There were no questions at this stage for the Licensing Team Leader.

The Applicant’s Solicitor was then invited to present their case.

He clarified that the Sandford Park Club was not looking to extend the licensing hours but to extend their licence to cover an outside area for the sale of alcohol provision of entertainment, together with some minor internal changes.  As pointed out by the Licensing Team Leader he reiterated the information pertaining to the Statement of Licencing Policy (pages 30-31, paras 6.22-6.69) within the report.

The Live Music Act other than the showing of films, and  live entertainment between 8.00am and 11.00pm for up to 500 people as part of de-regulation introduced in 2012. The bit that did not extend and was still subject to approval was the performance of films which was not covered by the de-regulation of entertainment.  The conditions were also suspended (not in terms of films) but could be imposed and come into existence if there were any complaints, leading to a review of the premises by Environmental Health. While those conditions may under the Live Music Act be suspended until the time they are imposed as the result of a review or otherwise, the Solicitor for the applicant undertook to observe those items that are contained as conditions in the Premises Licence should the sub-committee be minded to grant the application. 

The application for a licensed horse box bar in an area that had previously been used for seating and drinking, would enable staff to serve drinks without the need to go indoors.

Referring to the Acoustic Report and the aerial view on Page 10 of the report, the Solicitor for the Applicant pointed out the external canopy area where the stage would be positioned.  ...  view the full minutes text for item 63.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

Proposed by Cllr Parker, seconded by Cllr Beer

Decision: That the press and the public be excluded for the following item(s) in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The sub-committee retired to make their decision.

Decision: To GRANT the variation of the Premises Licence, with the addition of two new conditions, to amend the plans for the premises and permit the following additional hours to the existing licence: 

Plays and Films 

Every day 10:00 to 23:00 – outdoors 

Live Music 

Every day 10:00 to 23:00 – outdoors 

Recorded Music 

Every day 10:00 to 23:00 – outdoors 

Performance of Dance 

Every day 10:00 to 23:00 – outdoors 

Anything of a similar description to music or dance 

Every day 10:00 to 23:00 – outdoors 

New Conditions added to the Licence 

1.     A direct telephone number and an email address for the manager at the premises shall be publicly available at all times the premises is open. This telephone number and email address are to be made available to residents and businesses in the vicinity and Wareham St Martin Parish Council. 

2.       A record shall be kept of all noise monitoring carried out, of all complaints received and of how any complaints were dealt with.  This record must be made available to the Licensing Authority on request.  Training on dealing with complaints appropriately must be given to relevant staff.