Agenda and minutes

MS Teams Event/Virtual, Dorset Council - Licensing Sub-Committee
Friday, 16th October, 2020 10.00 am

Venue: A link to the meeting can be found on the front page of the agenda.. View directions

Contact: Elaine Tibble  01305 224202 Email:


No. Item


Election of Chairman and Statement for the Procedure of the Meeting pdf icon PDF 103 KB

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.



Proposed by Cllr Fry, seconded by Cllr Dyer.


Decision: that Cllr Jon Andrews be elected Chairman for the duration of the meeting.


Cllr Andrews then invited all parties to introduce themselves and detailed the procedures of the meeting.


Declarations of Interest

To receive any declarations of interest.


No declarations of disclosable pecuniary interests were made at the meeting.



New premises application, Hincknowle Barn, Melplash, Bridport pdf icon PDF 79 KB

An application for a new premises licence has been made by Rupert Best and Thomas Best for live music, recorded music, late night refreshment and the supply of alcohol on and off the premises.  Representations have been received and remain unresolved therefore a hearing by the licensing Sub-Committee must be held to determine the application.


Additional documents:


There was a small adjournment between 10.08 and 10.20 due to technical problems with the live stream.


The Licensing Officer presented the application for a new premises licence which had been made by Rupert Best and Thomas Best for

·       the supply of alcohol for on and off sales between 0900hrs and midnight, daily;

·       regulated entertainment, indoor and outdoors (live and recorded music) between 2300hrs and midnight, daily;

·       late night refreshment between 2300 and midnight, daily.

Three representations had been received and remained unresolved therefore a hearing by the licensing Sub-Committee was held to determine the application.


Environmental Health had requested the following the condition be added to the licence, this had been agreed by the applicant if the licence was granted.


“The number of patrons on the premises, for the purposes of engaging in licensable activities, will not exceed 500 persons, at any one time.”


The applicant’s solicitor had set out a case summary which included some additional conditions outlined in points 11-14 of his summary.


The Licensing Officer offer highlighted the relevance of the representations received which were presented in their entirety for reasons of transparency and fairness and reminded the panel that only those points related to the licensing objectives should be taken into account.


The solicitor was then given the opportunity to present the case on behalf of the applicant.  The solicitor introduced Chris Nixon who was the Licensing Agent who submitted the application, Mr R Best and Mr M Best, the applicants.  He highlighted the range of facilities sought in the application, these would be smaller, private functions which would take place in the barn and surrounds, corporate meetings and away days, field sports lunches, use by the local community and selling cider.  The applicants did not want to upset the balance in the local community.  The concerns of neighbours relating to traffic had been recognised and the applicants had made enquiries to the Highways Authority in this regard, but these did fall outside the remit of the Licensing Act.  In relation to concerns around noise, the applicants had held a number of events previously, they had not received any complaints but would still put in measures to ensure any noise generated would not cause a nuisance.


The panel members were invited to ask questions of the solicitor and applicants.  In response to the location of the closest objectors and the roads leading to and from the site, the applicants explained that the nearest residential property was within approx. 400 yards of the barn.  They had also explored the possibility of having one road leading onto the site and the other to exit the site, therefore creating a one-way system for ease of management although this was not a relevant licensing issue.


Mr Moss who had made representations was invited to address the panel.  Although the advertisement was not a licensing issue he felt that the notice in the local newspaper advertising the application had been too small and failed in its purpose to let  ...  view the full minutes text for item 19.


Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.



There were no urgent items.