Joint Archives Advisory Board
Tuesday, 13th April, 2021 2.00 pm

Venue: A link to the meeting can be found on the front page of the agenda.. View directions

Contact: Fiona King  01305 224186 - Email:


No. Item


Election of Chairman

To elect a Chairman for the year 2021/22.                                                                    


(Note: In accordance with the established protocol of the Board, the chairmanship rotates amongst the contributing authorities, with the Vice–Chairman, from a different authority to the Chairman, normally succeeding to the Chairmanship the following year).



Appointment of Vice-Chairman

To appoint a Vice-Chairman for the year 2021/22.                                                          


(Note: On the basis of the established protocol the Vice-Chairman should be a representative from a different authority to the Chairman).




To receive any apologies for absence.


Declarations of Interest

To receive any declarations of interest.


Minutes pdf icon PDF 3 MB

To confirm and sign the minutes of the meeting held on 5 February 2021.


Public Participation

To receive questions or statements on the business of the Committee from town and parish councils and members of the public.


The deadline for submission of the full text of a question or statement is 8.30am on Friday 9 April 2021.


Details of the Council's procedure rules can be found at: Public Participation at Dorset Council meetings.


Consultancy Review of Dorset Joint Archive Service pdf icon PDF 887 KB

To consider a report from the Service Manager for Archives.


Urgent Items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4)b) of the Local Government Act 1972.  The reason for the urgency shall be recorded in the minutes.


Exempt Business

To move the exclusion of the press and public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12A to the Local Government Act 1972 (as amended).


The public and press will be asked to leave the meeting whilst the item of business is considered.