Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
Reason
for Decision
The appointment of
an independent examiner is a legal requirement of the Town and Country Planning
Act 1990 as amended by Localism Act 2011 once a neighbourhood plan has been
submitted to the Council.
Alternative
options considered and rejected
There are no
alterative options to appointing an examiner, as it is a legal requirement.
Alternative examiners have been considered and the choice of examiner has been
made jointly with the neighbourhood plan qualifying body.
Decision Maker: Officer Delegated Decision
Decision published: 01/09/2020
Effective from: 29/07/2020
Decision:
Decision
The appointment of
an independent examiner for the examination of the Puddletown neighbourhood development plan.
Wards affected: Puddletown and Lower Winterborne;
Lead officer: Hilary Jordan
Reason
for Decision
The
allotments were due to be transferred by Weymouth & Portland Borough
Council to WTC in the 2019 reorganisation order as the provision of allotments
is not a function of a unitary authority.
For historical reasons the allotments were situated on land owned by the
former Dorset District Council which had never been transferred to WPBC and
could therefore not be included in the reorganisation order. The land vested in DC and is now being
transferred as planned to WTC.
Decision Maker: Officer Delegated Decision
Decision published: 04/08/2020
Effective from: 03/08/2020
Decision:
Decision
To transfer
allotments at Parsons Close Weymouth to Weymouth Town Council.
Wards affected: Melcombe Regis;
Lead officer: Ben Lancaster
Reason
for Decision
Reasonable
request to make a connection to services already running under the existing
accessway.
Decision Maker: Officer Delegated Decision
Decision published: 04/08/2020
Effective from: 03/08/2020
Decision:
Decision
To complete a
wayleave in favour of SSE plc over land belonging to the Council adjacent to 72
Barnes Close Wimborne to enable a newly constructed dwelling to be connected to
the electricity network.
Wards affected: Wimborne Minster;
Lead officer: Ben Lancaster
Reason
for Decision
Housing
the homeless under
Decision Maker: Officer Delegated Decision
Decision published: 31/07/2020
Effective from: 14/05/2020
Decision:
Decision
To lease 20 Pipit Close, Weymouth, DT3 5RT under the direct leasing scheme for homeless households.
Alternative options considered and rejected
Not to lease this particular property.
Wards affected: Melcombe Regis;
Lead officer: Sarah How
Decision Maker: Licensing Sub-Committee
Made at meeting: 15/07/2020 - Licensing Sub-Committee
Decision published: 30/07/2020
Effective from: 15/07/2020
Decision:
The Licensing Officer set out the application for a new premises licence made by Cove Café Ltd for on and off sales of alcohol, regulated entertainment and late night refreshment.
The Licensing Officer advised that the applicant had withdrawn some parts of the application in his letter dated 9 July 2020 and this information had been circulated to all parties. The application was now for:-
The supply of alcohol (on sales only)
between 1100hrs and 2330hrs daily, with an additional hour on New Year’s Eve
and all national bank holidays.
Regulated entertainment indoor
only (live and recorded music) between 2300 and 2330hours with an
additional hour on New Year’s Eve and all national bank holidays, and
Late night refreshment between 2300
and midnight with an additional hour on New Year’s Eve and all national bank
holidays.
The Licensing Officer continued that whilst
it might look odd to see live and recorded music for only the half an hour on
the application. This was down to the
Live Music Act which simply meant that any premises with alcohol licences did
not need music on their licence in order to have music on their licence in
order to have music playing between 8am and 11pm.
The Licensing Act 2003 (Descriptions of
Entertainment) (Amendment) Order 2013 meant that indoor sporting events and
performance of dance were also not considered to be licensable activities if
they occurred between the hours of 0800 hrs and 2300hrs (subject to certain
audience size limitations). There was no similar provision for films.
The Licensing Officer continued that one of the objectors had
shared his submission that he intended to give prior to the hearing and this
had been circulated to all parties. The Licensing Officer took this opportunity
to remind the sub-committee about the relevance of representations. All of the representations had been included
in the committee papers in their entirety for the purposes of transparency.
However only those elements that related to the licensing four objectives
should be taken into account.
There were no questions of the Licensing
Officer at this stage.
The applicant’s solictor,
Mr Elford on behalf of Seals Cove Ltd advised the
sub-committee that the premises was sited on a trading estate within
Bridport. He thanked the Licensing
Officer for listing the changes made and
indicated that the rest of the application remained as originally stated. The
premise was aimed at families not just with young children, but for all age
groups of the family and the application sought flexibility in order to cater
for the demand from customers.
Mr Elford
acknowledged that there was some objections from local residents, but pointed
out that there had been no representations received from the responsible
authorities.
Mr Elford also
proposed a number of additional conditions to address some of the concerns
raised by representations received. These were set out as:-
(i) To
provide a smoking area for customers of the premises
(ii) To monitor the smoking area to ensure
that customer behaviour is not a nuisance to business or residents
(iii) Notices to be displayed in the smoking
area reminding them to respect local residents.
(iv) No noise that the premise will give rise
to a nuisance to local residents
(v) That the premises licence holder shall
install a noise limiter set at a level where no nuisance is caused to local
residents
(vi) A noise test to be carried out before
opening to the public.
By setting these conditions the applicant
aimed not to upset any local business or resident. Mr Elford
also indicated that the premises licence holder would provide the duty manager
contact number to local residents in the unlikely event that there were concerns
at an event.
He advised members that the premises would
not be operating as a nightclub and would offer the following condition (vii)
that the premises will not operated as a late night drinking venue. Plus (viii)
that licencing activities shall be ancillary to the use of the premises for a
family leisure complex. It was hoped that this would give local residents
assurance.
He continued that there had been concerns
raised about the booking arrangements and he suggested that the premises
licence holder would incorporate the conditions of the licence within the hire
agreement of its customers. The premises licence holder would appoint
sufficient employees to run the business and at the moment they were looking to
hire a minimum of 10 full- time and 10 part-time staff to the business. But
that number was likely to increase as the business grows.
Mr Elford also
offered a condition relating to training (ix) That staff would be trained
commensurate to their function within the business. (x) that the premises
licence holder would ensure that a personal licence holder was on duty at the
premises from 8pm every day. The applicant had already trained 7 staff as
personal licence holders in addition to himself.
Mr Elford
continued that he understood local residents concerns, but argued that there
was no evidence at this time to support those concerns. He asked members to approve the application.
He Licensing
Officer asked Mr Elford
to clarify that the removal of anything of similar description to live music,
recorded music and performances of dance (part H on the application) and that
live music and recorded music remained on the licence between 2300-2330
hours. Mr Elford on behalf of the
applicant confirmed this was the case.
The Chairman invited members to asked questions. In response to a question regarding the
responsible authorities, Mr Elford confirmed that
there were no objections from the responsible authorities.
Cllr Pipe sought clarification in what was
meant as “late night”. Mr Elford advised that the premise was a family leisure
complex not a late night pub/bar with “vertical drinking”. The hours sought would allow flexibility. For
example the climbing wall would be used in the day by school groups and the bar
would not be required. However in the
evening adult amateur climbers may wish to enjoy a social drink after a climbing
session.
In response to another question, Mr Elford advised that the soft play area was not a licensable
activity, but there would be a Challenge 25 initiative in place on the site.
The applicant confirmed that around 8.30pm most children would be out of the
soft play area, unless there was a family party event. All children would be
expected to be supervised.
In respect of the implementation of a noise
limiter, members asked if an expert would be consulted for the
installation. In reply Mr Elford confirmed that this would be the case, and that the
walls and roof had been insulated. He did not believe that there would be noise
breakout from the premises.
Members asked where the smoking area would
be sited? Mr Elford confirmed that it would sited in
area which would not effect local residents and other customers. Members also
asked about the siting of pop-up bars and the applicant confirmed that if there
was a pop-up bar these would be manned by the premises staff. Members were
further advised that these events would be risk assessed accordingly. In response to a question in respect of
capacity, members were advised that the final figure had not yet been
established yet.
In respect to function room advertisements,
members were informed that advertising would be by the website and onsite
bookings mainly for children’s parties.
In respect of a question about car parking,
the applicant confirmed that parking was not a relevant issue to the
application. However the premise would
have 50 spaces and in the summer months he was hoping to operate a bus service
from West Bay to and from the site.
In response to a further question, Mr Elford advised that “vertical drinking model” was like a
traditional pub, for example drinking
standing at the bar.
The Chairman welcomed Mr Cross an objector
to the application. He had concerns
about drunk people using the footpath by the side of his property. Was this the right place to sale alcohol on an industrial estate when their
were many public house in the town? Mr Cross indicated that he understood the
business model but could not agree that it was appropriate to sale alcohol on the site. There were no questions to Mr Cross
The Chairman
invited Mr Middleton to address the sub-committee. Mr Middleton appreciated
that his points in his previous submission had now been taken into
account. However these were not
addressed prior to him making his representation and this caused him some
concern. The conditions proposed by the applicant showed that they are now
listening to the residents but he did not think that the concessions put
forward or the conditions proposed were substantiated. For example there were
no smoking area indicated on the plan.
In his view, this
showed that there was no preparation or consideration for this issue. He was concerned with the
information given in particular regarding the capacity figures. Which could be
amplified considerable. He further
expressed concerns about the parking issues.
He asked members to consider reducing the licensing hours as some of the
conditions still remained unclear. He felt that it was important to consider
the application with caution as it was sited on an industrial estate near the
town with a residential area. He considered it to be reasonable for the
business to operate with temporary event notices in the short to medium
term. The community was not adverse the
business succeeding but he was surprised that the local residents had not had
any consultation in this matter.
Mitigation was not
successful and in response to a question from the Chairman the timings
considered acceptable to Mr Middleton would be 11.00am to 6pm which was in
keeping with the trading estate hours. He also asked Sunday trading hours to be
considered as there is no Sunday
trading on the industrial estate at the moment.
In response to
questions from members Mr Middleton confirmed that he had attended 2 mitigating
meetings with a representative of the applicant, but there had been no
consultation prior to the application being submitted.
The Chairman
invited the Licensing Officer to respond to the public statements and she
confirmed that applicants were not required to provide smoking areas for their
customers. The capacity of the building was not recorded on the licence that
was a matter for the fire risk assessment and with regards to consulting
residents, the requirement of the regulations was that the application be
advertised in a local newspaper and a notice be displayed on site. These were both complied with and were
considered sufficient.
The applicant had
no questions of the Mr Middleton.
The Chairman
invited all parties to sum up their case.
In summing up Mr Middleton asked the sub-committee to reject the
application and Mr Cross also strongly objected to the application.
In summing up Mr Elford stated he was sorry that residents felt that they
had not been consulted. However giving the conditions offered he was confident
that the applicant would promote the four licensing objectives in the way that
the premises was operated.
The Licensing
Officer and the Legal Advisor had nothing further to add.
In closing the
meeting the Chairman advised that the sub-committee would consider the
information provided and the decision would be sent to all parties in writing
within 5 workings. All parties had 21
days to appeal to magistrates court following the decision made by the
sub-committee.
Decision
That the
application be grant as set out in the appendix attached.
An application for a new premises licence has been made by Cove Café Ltd for on and off sales of alcohol, regulated entertainment and late night refreshment. Representations have been received and remain unresolved therefore a hearing by the licensing Sub-Committee must be held to determine the application.
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Cabinet agreed:-
(a) To start each
of the procurement processes as listed in Appendix 1 to the report the report
to Cabinet of 28 July 2020;
(b) That in each
instance the further step of making any contract award be delegated to the relevant
Cabinet portfolio holder, in consultation with the relevant Executive Director.
Reason for Decision
Cabinet is required to approve all key decisions
with financial consequences of £500k or more. It is also good governance to provide
Cabinet with a summary of all proposed procurements prior to them formally
commencing.
Lead officer: Dawn Adams
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
That the current 1.75 redundancy multiplier be
extended until 31st March 2021, to ensure parity between those that
have already been subject to organisational change and those due to be at risk of
redundancy as Dorset Council moves through the remainder of the financial
year.
Reason for Decision
This would reintroduce alignment with the
additional protection arrangements and the review of terms and conditions.
Consultation would take place before 31 March 2021 on the intention of reducing
the multiplier thereafter.
Lead officer: Chris Matthews
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
The following item was
closed to the press and public in view of the likely disclosure of exempt
information within the meaning of paragraph 3 of schedule 12 A to the Local
Government Act 1972 (as amended).
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
(a) That the creation of a full business case
to accelerate the deployment of full fibre and wireless / mobile connectivity
predominately in the rural parts of the Dorset Council area, be supported;
(b) That the Dorset Council budgetary
commitment of up to £1m capital (from the Ringfenced
Superfast Broadband budget) and revenue implementation commitment of £285k
(funded from the Dorset Council Transformation fund) to leverage in external
capital and commercial investment of up to £8.9m, be agreed;
(c) That the commencement of the required
public procurements be agreed;
(d) That authority be delegated to the portfolio holder for Corporate
Development, in consultation with the Executive
Director of Place,
to submit a full business case, procure and award services and enter into the
necessary grant agreements to deliver this programme of activity;
(d) That the unusually short timescales
involved in developing these proposals, and the importance of responding and
mobilising quickly to meet delivery deadlines to facilitate economic recovery
from the impacts of the Coronavirus pandemic be noted.
Reason for the
Decision
To enable the business case process to be
submitted, complete due diligence and to facilitate the quickest possible
deployment by March 2022.
Lead officer: Dugald Lockhart
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
That the proposed spend
allocation of the Transport Infrastructure Investment Fund be approved.
Reason for the Decision
That we can invest the Transport Infrastructure
Investment Fund in accordance with Department for Transport (DfT) guidelines, to improve road condition, reducing the
number of potholes, and to kick start the construction industry and wider
economy. This is also intended to assist our recovery from the impacts of Covid 19 and flooding issues arising from the winter.
Lead officer: Michael Hansford
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
That the DRAFT Dorset Council
climate and ecological emergency strategy be approved for consultation with the
public following the development of a costed delivery plan.
Reason for
Decision
Dorset Council
have declared a climate & ecological emergency and established a councillor
led Executive Advisory Panel (EAP) responsible for gathering information and
working with officers to make recommendations to Dorset Council’s Cabinet on
actions that will help mitigate against climate change.
Lead officer: Antony Littlechild
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Lead officer: David Walsh
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
(a) That the draft Dorset Council Economic
Growth Strategy be approved.
(b) That
authority be delegated to the Portfolio Holder of Economic Development and
Skills to make any further, minor amendments
required following consideration by Cabinet.
Reason for the
Decision
One of the
priorities in the Dorset Council Plan 2020-2024 is to ‘deliver sustainable
economic growth, increasing productivity and the number of high-quality jobs in
Dorset, creating great places to live, work and visit.’ A prosperous and inclusive local economy is
vital to achieving the strategic priorities of the Council. The Economic Growth Strategy explains how the
Council will seek to deliver this priority and will be accompanied in due
course by a detailed action plan.
Lead officer: David Walsh
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
.
1. That the following specific arrangements be
agreed:-
(a) To
spend CIL monies within the same geographical charging
area from which they were
levied, pre and post 31/8/19.
(b) The
CIL infrastructure spending priorities pre 1/9/19, as laid out
in appendix C.
(c) The
mechanism for prioritisation and spend of CIL funded
infrastructure
pre and post 31/8/19, as set out in the amended appendix A.
2. That the Terms of Reference for Property
Management Group
(PMG),
be amended, to enable it to scrutinise
& prioritise infrastructure projects seeking funding from the Community
Infrastructure Levy and provide recommendations to Capital Strategy and Asset
Management Group (CSAMG) / the Executive Director of Place regarding which
projects should receive such funding.
3. That authority be delegated to the Executive Director of
Place in consultation with the Portfolio Holder Planning, the approval of the
prioritisation, of CIL spend on behalf of the Council as reported to CSAMG.
Reason
for Decision:
i)
To
provide clarity, transparency and consistency in the allocation and spending of
CIL receipts.
ii)
To
set out the relationship between the Council as charging authority and key stakeholders
and infrastructure providers (internal and external).
iii)
To
ensure CIL receipts are spent on infrastructure required to support
development, in accordance with the CIL Regulations 2010 specifically as
amended in September 2019 (‘the CIL Regulations’).
iv)
To
ensure CIL serves its purpose of supporting the delivery of the infrastructure
necessary to support the development in Dorset.
Lead officer: Andrew Galpin
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Decision
(a) That
the outturn position for 2019/20 and the impact this had on reserves be noted;
(b) That
the Senior Leadership Team’s forecast for Dorset Council’s position at the end
of Quarter 1 be noted;
(c) That
the position on the capital programme be noted and the projects recommend by
officers (as set out in Appendix 1 of the report) be approved;
(d) That
the key milestones lifted from the draft timetable for budget/Medium Term
Financial Plan (MTFP) for 2021/22 be agreed (as set out in Appendix 2 of the
report);
(e) That
the inherited and revised draft budget assumptions to allow development of the
first iteration of the five-year MTFP be noted (as set out in Appendix 3 of the
report);
Reason for the Decision
The Council has responsibilities to deliver
against its 2019-20 Revenue Budget and 2019-20 Capital Programme and maintain
adequate reserves. These recommendations and accompanying report demonstrate
the Council’s performance in delivering against these responsibilities.
Cabinet need to understand the significant
financial impact and consequences of the Council’s response to the Covid-19
pandemic.
Understanding the financial position at the
start of the planning process is key to adopting the most appropriate
assumptions in the development of the MTFP.
Agreeing an initial set of assumptions will allow officers to develop
the first iteration of the MTFP and budget for 2021/22 for consideration and
conduct sensitivity testing.
Governance of the financial strategy will be
critical as we build the next MTFP and agreeing key milestones for the work and
member review/challenge are important at this stage to ensure maximum
engagement.
Lead officer: Jim McManus
Decision Maker: Cabinet
Made at meeting: 28/07/2020 - Cabinet
Decision published: 30/07/2020
Effective from: 28/07/2020
Decision:
Recommendation to Council
Lead officer: David Webb
Reason
for Decision
The
property comprising hotel accommodation requires a fire exit in order to comply
with building regulations. While they already have an access onto our land,
owing to the configuration of their building they need an access in a different
location onto the same footpath
Alternative
options considered and rejected
Not
to grant the licence.
Decision Maker: Officer Delegated Decision
Decision published: 24/07/2020
Effective from: 24/07/2020
Decision:
Decision
To grant a licence
for emergency access only to Broad Street Car Park
Lyme Regis from the rear of 5 Coombe Street Lyme Regis.
Wards affected: Lyme and Charmouth;
Lead officer: Ben Lancaster
Reason
for the Decision
For
Welbeck to release their option on the property they requested that the Council
enter into a works agreement so that if for any reason the council are unable
to complete the highway improvement scheme at the junction of The Old Manse
that they can step in and complete it as the development requires this junction
to be improved.
Alternative Options
considered and rejected
None
Consultees
Wellbeck
Budget Implications
The funding for the property acquisition and
junction improvement scheme is part of the Dorset LEP grant from the
Government’s Growth Deal.
Decision Maker: Portfolio Holder for Highways, Travel and Environment
Decision published: 24/07/2020
Effective from: 16/07/2020
Decision:
Decision
Agreement to enter into a works agreement with Welbeck, the developer, relating
to the purchase of The Old Manse and the junction improvement scheme at the
B3081 Shaftesbury Road/B3092 New Road junction.
Lead officer: Emma Baker