Meeting documents

North Dorset District Council Full Council
Tuesday, 21st February, 2017 10.00 am

Venue: Council Chamber - North Dorset District Council. View directions

Contact: Linda Quinton 01305 252211  Email:

No. Item


Code of Conduct

Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests.


Check if there is an item of business on this agenda in which the member other relevant person has a disclosable pecuniary or other disclosable interest


 Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done within 28 days


Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speak and/or vote, withdraw from any consideration of the item where appropriate.  If the interest is non-pecuniary you may be able to stay in the room, take part and vote.


For further advice please contact Stuart Caundle, Monitoring Officer, in advance of the meeting.




There were no declarations of interest.



To confirm the minutes of the last meetings of Council held on 21 October 2016 and 27 January 2017. (previously circulated)


The minutes of the meetings held on 21 October 2016 and 27 January 2017 were confirmed as a correct record and signed by the Chairman.


Chairman's Notices

To receive any notices from the Chairman


The Chairman had no formal notices to announce but reminded members that a photograph of the full Council would take place following the close of the meeting.


Public Participation

Fifteen minutes will be set aside to allow members of the public to ask questions relating to the work of the Council. (if no questioners are present at this point, the meeting will proceed to the next item.)


Cllr G Weeks of Okeford Fitzpaine parish council asked a question, the text of which is set out at appendix 1 to these minutes. Cllr Roake responded and advised that a formal response from the Strategic Director would be sent to Cllr Weeks on behalf of the Council.


2017/18 Budget Report pdf icon PDF 89 KB

To consider the report of the Strategic Director.

Additional documents:


The Leader of Council presented and proposed the 2017/18 budget report to Council and the text of his budget speech is attached at appendix 2 to these minutes. Councillor P Batstone, as Portfolio Holder for Corporate Performance, seconded the proposal and her budget speech is attached at appendix 3 to these minutes. 


The Leader of the Liberal Democratic fully supported the budget as proposed.  As this would be his final full Council meeting, he paid tribute to the work of the staff at the Council, both past and present, for their commitment. The Independent Group spokesperson also supported the proposal adding that, as part of a lager partnership, the Council should in future be able to provide a better service to the council tax payers.


Following debate, the Strategic Director clarified that the figure in paragraph 28 of the covering report should read £345,000. The budget gap from the previous year of £1.378m had now reduced to £890,000 in the current year.


Upon putting the proposal to the vote, there voted in favour:


Councillors Batsone, Batty-Smith,  Brown, Burch, Butler, Carr-Jones, Cattaway, Cooper, Croney, Fox, Francis, Handford, Jefferson, Jespersen, Kerby, Langham, Milsted, Parker, Pothecary, Pritchard, Ridout, Roake, Skipwith, Somper, Mr Stayt, Mrs Stayt, Tanner, Walsh, and Westbrook.


There were no votes against the proposal


There were no abstentions.




i.              That the funding for community-led housing developments is put into an earmarked reserve and that an action plan on its use is produced

ii.            That the proposals for balancing the 2017/18 revenue budget set out in Appendix 3 of the report are approved

iii.           That the 2017/18 Capital Programme in Appendix 5 of the report is approved

iv.           That the formal resolutions in respect of the 2017/18 Budget and Council Tax including details of the council tax levels for Dorset County Council, Dorset Police & Crime Commissioner and Fire & Rescue Authority and Town Councils are included in the Budget Report to the 21 February Council meeting and are as set out below

v.            It be noted that the Council calculated the Council Tax Base 2017/18


            a)         for North Dorset District Council to be 25,910.1 and that this calculation was carried out in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) Regulations 1992 as amended, made under Section 33(5) of the Local Government Finance Act 1992 (referred to hereinafter as "the Act").


            b)         for dwellings in those parts of its area to which one or more special items relates as set out in Appendix 6i of the report, Column 2

                        (the tax base for each parish or town council area)


vi         That the Council Tax Requirement for the Council’s own purposes for 2017/18 (excluding parish precepts) is £3,160,000 


vii        That the following amounts be calculated for the year 2017/18 in accordance with Sections 31 to 36 of the Act:


            a)   £30,342,582           being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act (as amended by the  ...  view the full minutes text for item 45.


2017/18 Treasury Management Strategy Statement and Annual Investment Strategy pdf icon PDF 60 KB

To consider a report by the Financial Services Manager.

Additional documents:


The Portfolio Holder for Corporate Performance introduced the report on the Treasury Management Strategy Statement,  the Annual Investment Strategy and the associated prudential indicators and proposed their approval, seconded by the Leader of Council.





That Council agrees:


(i)            Approval of the Treasury Management Strategy Statement and Investment Strategy 2017/2018,


(ii)        The Minimum Revenue Provision Policy set out in Appendix C of the Treasury Management Strategy Statement,


(iii)       The Prudential Indicators set out in Appendix C of the Treasury Management Strategy Statement,


(iv)       The 2017/2018 Authorised borrowing limit.


Appointment of External Auditor pdf icon PDF 60 KB

To consider a report by the Strategic Director.


The Portfolio Holder for Corporate Performance introduced the report to agree the process of appointing external auditors following the closure of the Audit Commission and proposed the recommendation, seconded by Cllr A Cattaway.




i.That North Dorset District Council opts into the appointing person arrangements made by Public Sector Audit Appointments (PSAA) for the appointment of external auditors.


ii.That authority be delegated to the Strategic Director for Finance, responsibility to ensure that the District Council is active in supporting delivery of best value for money arrangements in light of LGR arrangements yet to be confirmed.



Cabinet report pdf icon PDF 153 KB

The Leader of the Council to present a report on Cabinet activities during November to December 2016.  Members may question individual Cabinet members on the contents of this report. Members are required to submit general questions, other than urgent ones, in writing to the Democratic Services Team by Friday 17 February 2017 at the latest


Members received and noted the contents of the Cabinet report and updates from the individual Portfolio Holders.


The Deputy Leader and Planning Portfolio Holder highlighted the requirement to review Local Plans and associated documents every five years and the pressure on staff to undertake those reviews with no additional resources.


In response to a question, the Environment Portfolio Holder  stressed that he could not predict how Section 106 funds would be allocated, following the Local Government Review and if two new unitary authorities were created.


In response to a question, the Portfolio Holder for Community and Regeneration undertook to provide Cllr Cooper with a full written response to the issue of amending the signage in the District’s car parks and the requirements for disabled persons parking, as soon as the timetable was known.


Under the Community Safety and Health Portfolio, Cllr Milsted advised that the Community Safety and Protection Officer would be present at the Overview and Scrutiny Committee on 1 March to give a verbal update on his activities.

The Stour Valley and Poole Partnership was operating on a budget reduction of 20% whilst seeing an improvement in performance.  


Shillingstone Neighbourhood Plan pdf icon PDF 65 KB

To consider a report by the Planning Policy Team Leader.

Additional documents:


The Deputy Leader and Planning Portfolio Holder introduced the report proposing to make the Shillingstone Neighbourhood Plan part of the development plan for use in planning decisions in the Shillingstone Neighbourhood Area and recommended its approval, seconded by Cllr Jespersen.  In proposing the recommendation, Cllr Walsh paid tribute to the work of the Planning Policy Team . In seconding the recommendation Cllr Jespersen stressed that there had been a great deal of positive community activity and hard work in bringing the Plan to fruition. The officer resource had been greatly reduced and there were challenges on the staff to achieve these positive outcomes.




(a)       That the District Council makes the Shillingstone Neighbourhood Plan 2016 to 2031 (as set out in Appendix A to the report) part of the statutory development plan for the Shillingstone Neighbourhood Area.


(b)       That the District Council offers its congratulations to Shillingstone Parish Council in producing its neighbourhood plan.  



Pay Policy Statement pdf icon PDF 61 KB

To consider the Pay Policy Statement for 2016/17.

Additional documents:


The Portfolio Holder for Corporate Performance introduced the report to approve the Pay Policy Statement for 2017/18 and proposed its approval seconded by Cllr D Walsh.  




That the Pay Policy Statement for 2017/18 be approved as set out in the appendix to the report.


Calendar of Meetings 2017/18 pdf icon PDF 52 KB

To consider the Calendar of Meetings for 2017/18.

Additional documents:


The Portfolio Holder for Community and Regeneration introduced the report setting out the Calendar of meetings for 2017 – 2018 and proposed its approval seconded by Cllr P Batstone.  Members were reminded to check the venue for each meeting on their agenda sheets when Nordon closed at the end of March.




(a)       That the calendar of meetings for the period May 2017 to May 2018             as set out at appendix 1 to the report be approved;


           (b)        That authority be delegated to the Corporate Services Manager Democratic and Electoral Services to make any necessary changes, in consultation with the relevant chairmen and vice-chairmen, to ensure effective political management across the Dorset Councils Partnership.



Appointment to the Dorset Waste Partnership

To approve the recommendation of the Organisation Advisory Panel to appoint Councillor P Batstone as the reserve Member on the Dorset Waste Partnership.




That Cllr P Batstone be appointed as the reserve member on the Dorset Waste Partnership


Urgent Business

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to Section 100B (4) (b) of the Local Government Act 1972.  The reason for the urgency shall be specified in the minutes.



There were no urgent items of business.


Appendix 1 Cllr Weeks' question 21.2.17 pdf icon PDF 23 KB

Appendix 2 Leaders Budget speech 2017 NDDC pdf icon PDF 60 KB

Appendix 3 Cllr Batstone's budget speech pdf icon PDF 53 KB