Decision details

Grants Protocol to standardise process and minimum standards for all competitive grants programmes for VCS using Dorset Council funds

Decision Maker: Portfolio Holder for Customer and Community Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No




That the Protocol be adopted


Reason for the decision


To ensure Dorset Council issues competitive grants to the VCS in a standardised way, regardless of the department issuing.



Alternation Options considered and rejected



People and Health Overview Committee (6th July 2021) advised of 2 additions to the protocol, both subsequently agreed by Cllr. Jill Haynes:

1.    Provision of bank by local town or parish council if the organisation could not get one

2.    Local member involvement for all applications – agreed summary of application would be sent to local member/s for comment on the project / organisation with a 5 working day return.




People and Health Overview Committee (6th July 2021)

Officer steering group consisting of:

Paul Rutter – Service Manager for Leisure

Tracey Old – Strategic Commissioner Children’s

Tracy Cooper – Community and Culture Officer

Fiona Thomas – Community Engagement Project Officer

Vicky De Witt – Museums Officer


Budget Implications




Legal Implications Any Conflict of Interest


This is a protocol so not legally binding


Any Conflict of Interest


At People and health Overview Committee, all Councillors noted a conflict in interest, Jonathan Mair advised as this is for process and not for individual grants and therefore no conflict.


Reference Documents


People and Health Overview Committee paper and protocol, appendix 1 (6thJuly 2021) Agenda for People and Health Overview Committee on Tuesday, 6th July, 2021, 10.00 am - Dorset Council (wdwp.local)


The Grants Protocol was approved.

Publication date: 13/07/2021

Date of decision: 13/07/2021