Venue: Committee Rooms A/B, South Walks House, South Walks Road, Dorchester, DT1 1EE
Contact: Lindsey Watson Email: lwatson@dorset.gov.uk - (01305) 252209
No. | Item |
---|---|
Election of Chairman for the meeting In the absence of the
Chairman and Vice-chairman of the committee it was proposed by N Lacey-Clarke, seconded by J Sewell Decision That J Tanner be appointed as
Chairman for this one meeting of the committee. |
|
Declarations of Interest Councillors are required to
comply with the requirements of the Localism Act 2011 regarding disclosable
pecuniary interests. Minutes: There were no declarations of
interest. |
|
To confirm and sign the
minutes of the meetings held on 3 January, 8 January and 21 January 2019. Additional documents:
Minutes: Members received the minutes
of the meetings held on 3 January, 8 January and 21 January 2019. 3 January 2019 – A point was
noted that the decision taken in respect of transfer of services and assets,
had not been unanimous but had been a majority vote. Subject to this point being noted it was
proposed by N Lacey-Clarke seconded by S Sewell that
the minutes of the meeting of the 3 January 2019 were agreed as a correct
record and signed by the Chairman. 8 January 2019 – Reference
was made to the Key Lines of Enquiry (KLOE) that had been produced for the item
on Readiness of critical/key services. A
point was raised that these had not been circulated to members in advance of
the meeting and that this had created difficulties in scrutinising the item at
the meeting. Members asked that KLOEs
were circulated to members in advance of the meeting in future. The Chairman asked members of the committee
to contact the Scrutiny Officer with regard to the formulation of KLOEs for
future meetings. Subject to this point
being noted, the minutes of the meeting of the 8 January 2019 were agreed as a
correct record and signed by the Chairman. 21
January 2018 – It was proposed by R Bryan seconded by B Goringe,
that the minutes of the meeting of the 21
January 2019 were agreed as a correct record and signed by the Chairman. |
|
Public participation To receive any public
questions or statements on the business of the Shadow Overview and Scrutiny
Committee in accordance with the procedure rules as set out in the Shadow
Dorset Council Constitution. Minutes: There were no representations
from members of the public. |
|
New Safeguarding Children Partnership Arrangements PDF 127 KB To consider a report with
regard to ‘New Safeguarding Children Partnership Arrangements’ to be considered
by the Shadow Executive Committee at the meeting on 11 March 2019. Additional documents:
Minutes: The committee considered a
report with regard to new Safeguarding Children Partnership Arrangements. The report noted that significant changes had
been made to multi-agency working as part of the Children and Social Work Act
2017. The Act abolished Local
Safeguarding Children Boards and created new duties and a system of collective
accountability for Clinical Commissioning Groups, local authorities and police
to make arrangements locally to safeguard and promote the welfare of children
in their area. Senior Leaders from the
relevant authorities had overseen and engaged in an option appraisal to
consider potential models and the outcome of this was that a Pan Dorset
Safeguarding Children Partnership would provide the most effective mechanism
for addressing current and emerging safeguarding children challenges. A report was to be considered
by the Shadow Executive Committee on 11 March 2019 to formally approve the
proposal and the Shadow Overview and Scrutiny Committee was invited to consider
the proposals and support the recommendations to be presented to the Shadow
Executive Committee. Members considered the issues
arising from the report and during discussion the following points were raised: ·
Members noted the
list of relevant agencies identified within the document and a question raised
as to whether this should include people who had gone through the care
system? It was noted that engagement
with service users was in the plan, however this point would be reported back
to senior leaders ·
It was noted that
children were sometimes looked after in police custody when there was no other
safe place for them to be placed. A
point was noted that responsibilities in this area needed to be reviewed. In response to these points, members noted
that work had been completed and a protocol was in place ·
In respect of
child death reviews, new legislation and guidance had increased the number of
deaths that each panel had to review in a year.
Discussions were currently being held with Somerset to establish cross
border working opportunities ·
A discussion was
held in respect of the training function in this area and it was noted that it
wasn’t anticipated that extra funding would be required for this ·
Reference was
made to funding from Dorset Police for the partnership and it was noted that
the police had been part of the discussion that had agreed the
arrangements. A request was made for
this point to be taken back to senior leaders as there may be a risk to funding
moving forward ·
Lead members
would be involved in the safeguarding partnership arrangements. Scrutiny of the arrangements would be
undertaken through each bodies’ scrutiny arrangements. Scrutiny arrangements for the Dorset Council
had been considered by the Governance Working Group. One of the scrutiny committees in the Dorset
Council would provide focus in this area in addition to focus through the lead
member ·
Ensuring and
increasing the involvement and input of children and families was currently
being looked at and arrangements in other areas who were early adopters of the
new arrangements, were being reviewed · A point ... view the full minutes text for item 85. |
|
Communications A presentation and discussion
with regard to current communications in the Shadow Dorset Council and future
communications in the Dorset Council. Minutes: The committee received a
presentation with regard to current communications in the Shadow Dorset Council
and future communications in the Dorset Council. The presentation covered: ·
Programme
communications ·
Communications
timeline ·
Different
audiences including those directly affected (employees and elected members),
those with a close interest in the programme e.g. town and parish councils,
stakeholders e.g. business community, media and the wider community ·
Dorset Council
preparations including branding and various communication channels and the
Dorset Council communication campaign Members considered the issues
arising from the presentation and during discussion the following points were
raised: ·
In response to a
question, members were informed that it was hoped to use existing pages on
sites such as Twitter and Facebook with renaming and branding to be
undertaken. Work was ongoing and there
were some current issues that needed to be resolved. Information on the updated pages would be
provided at the appropriate time ·
A point was made
that it was felt that there had not been enough communication with town and
parish councils. A comment was also made
with regard to the Communications Task and Finish Group which had been
suspended ·
In response, the
Leader of the Shadow Council, Councillor R Knox, noted that there had been an
ongoing Communications and Engagement Workstream
which included members from all 6 councils.
A lot of effort had been put in to ensure engagement with various
audiences including town and parish councils.
Communications had been undertaken with the Dorset Association of Town
and Parish Councils (DAPTC) with the Leader and Chief Executive of the Shadow
Council attending meetings, regular contact with the Chief Executive and
Chairman of the DAPTC and the production of a regular newsletter. There was also a responsibility on
councillors to ensure effective two way communications with town and parish
councils in their area. The availability
of information on social media was also recognised and an example provided of
useful information provided in the recent period of snow ·
A comment was
made that some parish councils in the east of the area did not feel that they
had been engaged with and that this had been raised at a DAPTC meeting ·
A comment was
made that councillors had a duty to engage with town and parish councils in
their area in addition to the work being undertaken by the DAPTC. Examples were provided of parish councils and
areas where it was felt that information was being disseminated and where people
felt well informed ·
A comment was
made as to whether there was a feeling that some parish councils felt that they
were not sufficiently involved or part of the decision making process in the
programme as opposed to not receiving communications? ·
In response to a
question, it was confirmed that communications were being undertaken through
local media. In respect of BBC Radio
Solent, work was being undertaken in respect of editorial in this area · Information provided to councillors from the Shaping Dorset Council Programme Team could be disseminated out by councillors. The point was noted ... view the full minutes text for item 86. |
|
Programme Highlight Report PDF 117 KB To review the latest
Programme Highlight Report to be considered by the Shadow Executive Committee
on 11 February 2019. The report will be published within the agenda for the
Shadow Executive Committee for the meeting on 11 February 2019 and will be
available to be viewed using the link below when the Shadow Executive Committee
agenda has been published: http://shadowcouncil.dorset.gov.uk/ieListDocuments.aspx?CId=136&MId=130&Ver=4 A copy of the report will be added to this agenda as a
supplement when it is published with the Shadow Executive Committee agenda. Additional documents: Minutes: The
committee considered the latest Programme Highlight Report which was to be
considered by the Shadow Executive Committee on 11 February 2019. The report provided an update on progress
since the January meeting of the Shadow Executive Committee. Key achievements in the last period were set
out in paragraph 1.2 of the report. A
comment was made with regard to the need to ensure a smooth transition for IT
in terms of members being able to access information and programmes from the
previous sovereign councils in addition to all the information for the new
Dorset Council. The Corporate Director
Legal and Democratic (Designate) would take this point back to IT colleagues. In
response to a question with regard to the mitigation of risks, the Programme
Director noted that there was an active risk register which was reviewed on a
regular basis. An example of work being
undertaken in respect of risks associated with data disaggregation was
provided. A
request was made for outcome information to be included in the report with
regard to actions that had been marked as complete. In
response to a question, the Programme Director explained that services on day 1
would not be very different to how they currently looked, with the emphasis
being on ensuring services continued to be delivered safely and legally. Transformation work would be commenced within
phase 3 to follow the elections to the Dorset Council. |
|
Shadow Overview and Scrutiny Committee Work Programme PDF 49 KB To review the work programme
for the committee for 2018/19. To review the Shadow
Executive Committee Forward Plan. All members of the Shadow Dorset Council receive
notification when Shadow Executive Committee agendas are published on Mod.Gov
and the Shadow Dorset Council website.
Members of the Shadow Overview and Scrutiny Committee can review the
items to be considered on each agenda and raise issues for review or comment to
the Shadow Executive Committee as appropriate. Additional documents: Minutes: The Scrutiny Officer noted the following items for
the next meeting of the committee: ·
Consultation on transition arrangements ·
Intranet ·
IT and bringing systems together ·
Programme Highlight Report The
Scrutiny Officer would contact all members of the committee with regard to the
items for the next meeting and to request input into the Key Lines of Enquiry
for the items. Information of Key Lines
of Enquiry submitted would be provided to committee members. |
|
Urgent items To
consider any items of business which the Chairman has had prior notification
and considers to be urgent pursuant to section 100B (4) b) of the Local
Government Act 1972. The reason for the urgency shall be specified in the
minutes. Minutes: There were no urgent items. |