Agenda and decisions

Dorset Council - Cabinet
Tuesday, 30th June, 2020 10.00 am

Venue: A link to the meeting can be found on the front page of the agenda.. View directions

Contact: Kate Critchel  01305 252234 - Email: kate.critchel@dorsetcouncil.gov.uk

Media

Items
No. Item

2.

Minutes pdf icon PDF 145 KB

To confirm the minutes of the meeting held on 5 May 2020

3.

Declarations of Interest

To receive any declarations of interest.

4.

Public Participation pdf icon PDF 80 KB

 

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

 

Please note that public speaking has been suspended during the Covid-19 crisis. Each question or statement is limited to no more than 450 words and must be electronically submitted to kate.critchel@dorsetcouncil.gov.uk by the deadline set out below. The question or statement will be read out by an officer of the Council and a response will be given by the appropriate Portfolio Holder at the meeting. All questions/statements and the responses will be published in full within the minutes of the meeting.

 

The deadline for submission of the full text of a question or statement is 8.30am on Thursday 25 June 2020.

5.

Questions from Members pdf icon PDF 66 KB

To receive any questions from members in accordance with procedure rule 13.

6.

Forward Plan pdf icon PDF 133 KB

To consider the Cabinet Forward Plan.

7.

Update on Dorset Council's Response to Covid-19 pdf icon PDF 233 KB

To consider a update report from the Leader of the Council.

Additional documents:

Decision:

Decision

 

(a)       That the continued COVID-19 emergency response in relation to the organisational reset and planned incident recovery be noted;

 

(b)       That a review of the Dorset Council Plan is considered in light of the organisational reset and recovery;

 

(c)        That the report be referred to the next meeting of Resources Scrutiny Committee for consideration.

 

Reason for Recommendation:  To ensure that Cabinet is aware of the impact of COVID-19 on Dorset’s vulnerable communities and responds accordingly. 

8.

COVID-19: How well has Dorset Council responded to meeting the needs of vulnerable groups during 'lockdown'? pdf icon PDF 103 KB

To consider a report of the Portfolio Holder for Corporate Development and Change.

Additional documents:

Decision:

Decision

 

(a)       That the initial impact of the ‘lockdown’ phase of COVID-19 on                    vulnerable groups in Dorset (attached at appendix 1) be noted;

 

(b)       That the findings of a series of round-table discussions with Councillors   as summarised at appendix 2, be noted;

 

(c)        That the an ongoing assessment of the impact on vulnerable groups          through subsequent phases of the pandemic be agreed;

 

(d)       That the action plan outlined at section 5 of appendix 1 be agreed; and

 

(e)       That the initial assessment undertaken largely by staff ‘released’ from core roles to assist with the covid-19 response be noted and the actions set out in section 5 require appropriate resourcing and oversight.

 

(f)        That the report be referred to People Scrutiny Committee for  consideration.

 

Reason for Recommendation:  To ensure that Cabinet is aware of the impact of COVID-19 on Dorset’s vulnerable communities and responds accordingly. 

9.

Statement of Licensing Policy 2021-2026 pdf icon PDF 87 KB

To consider a report of the Portfolio Holder for Customer, Community and Regulatory.

Additional documents:

Decision:

Decision

 

(a)      That the draft Licensing Policy 2021-2026 (as set out at appendix A to the report) be published for a period of public consultation of not less than 12 weeks.

 

(b)      That the proposed Cumulative Impact Area, as detailed in Appendix A of the Draft Licensing Policy, be published alongside the Cumulative Impact Assessment and Violent Crime Analysis from Dorset Police as part of the public consultation.

 

(c)      That, subject to there being no relevant representations, the Service Manager for Licensing & Community Safety in consultation with the Chairman of the Licensing Committee recommends to the Council the adoption of the Draft Licensing Policy.

 

(d)      Should relevant representations be received, which require consideration of one or more significant amendments to the policy, Officers be instructed to bring a further report to the meeting of the Licensing Committee with the outcomes of the consultation.

 

Reason for Recommendations

 

To comply with legislative requirements,

To ensure openness and transparency in the Council’s decision making, and To ensure that those persons affected by the policy are given the opportunity to have an input into it.

 

10.

Statement of Gambling Licensing Policy 2021-2024 pdf icon PDF 86 KB

To consider a report of the Portfolio Holder for Customer, Community and Regulatory.

Additional documents:

Decision:

Decision

 

(a)       That the draft Gambling Policy 2021-2024, as set out in appendix A, be agreed and published for a period of public consultation of not less than 12 weeks;

 

(b)       That, subject to there being no relevant representations, the Service Manager for Licensing & Community Safety, in consultation with the Chairman of the Licensing Committee recommends to the Council adoption of the Draft Gambling Licensing Policy;

 

(c)        Should relevant representations be received, which require consideration of one or more significant amendments to the policy, officers be instructed to bring a further report to the meeting of the Licensing Committee with the outcomes of the consultation.

 

Reason for Recommendations:   

 

To comply with legislative requirements,

To ensure openness and transparency in the Council’s decision making, and

To ensure that those persons affected by the policy are given the opportunity to have an input into it.

 

11.

Community Safety Plan 2020-2023 pdf icon PDF 79 KB

To consider a report of the Portfolio Holder for Housing and Community Safety.

Additional documents:

12.

Options for Prohibiting the Use of Disposable Barbeques pdf icon PDF 87 KB

To consider a report of the Portfolio Holder for Highways, Travel and Environment.

Decision:

Decision

 

That working with Dorset and Wiltshire Fire and Rescue and other partners Cabinet:-

 

(i)         Authorise officers to proceed with detailed work to establish an options paper that looks at both the legislative as well as other alternatives available to control or prohibit barbeques and other fire related activities relating to Dorset Council area.

 

(ii)        Continue to support, until any further formal measures are put in place, the ongoing publicity campaign throughout the summer months in conjunction with partners. This will include the continued use of targeted signage at certain locations as well as supporting a range of social media campaigns 

 

Reason for Recommendation:    

 

To protect:

·         Dorset’s habitat, ecology and wildlife

·         Human health

·         Dorset Council’s and private property

·         And to support the safety of Dorset’s emergency services and Dorset Council staff

 

13.

Capital funding of embankment improvements to the River Brit at West Bay pdf icon PDF 78 KB

To consider a report of the Portfolio Holders for Finance, Commercial and Assets and Highways, Travel and Transport.

 

Please note that the appendix associated with this report is an exempt document.

 

Decision:

Decision

 

(a)       That the implementation of riverbank improvements to the River Brit to commence in October 2020, be approved;

 

(b)       That officers be instructed to complete an extension of the lease to the site operator of the Campfield Holiday Park at West Bay until 31st January 2074 on terms described in the confidential appendix which will fund the cost of the project works. 

 

Reason for Recommendation:    

 

A decision is required to progress the riverbank reinforcement project to the River Brit in West Bay, to address the risk of river flooding to the Campfield Holiday Park and adjacent properties in Forty Foot Way.

 

The Council is the freehold owner of the Campfield Holiday Park which is leased to Parkdean Resorts who have been the Council’s tenant for 53 years. Parkdean Resorts are prepared to fund the estimated project costs from a capital premium in return for granting a 50 year lease extension that will encourage the tenant to continue to invest in a sustainable business in West Bay.

 

14.

Climate & Ecological Emergency Executive Advisory Panel Update

To receive an update from the Portfolio Holder for Highways, Travel

and Environment.

15.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

 

16.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.