Venue: Committee Room 1, County Hall, Dorchester, DT1 1XJ. View directions
Contact: Fiona King 01305 224186 - Email: fiona.king@dorsetcouncil.gov.uk
No. | Item |
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Election of Chairman To consider the election of a Chairman of the Panel for the remainder of 2019/20. Minutes: Resolved That Mr Mike Short be elected Chairman of the Panel for the remainder of
2019/20. A Petition was served on the Chairman by the members of the public who were in attendance. |
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Appointment of Vice-Chairman To consider the appointment of a Vice-Chairman of the Panel for the remainder of 2019/20. Minutes: Resolved That Cllr Bobbie Dove be appointed Vice-Chairman of the Panel for the
remainder 2019/20. |
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Apologies To receive any apologies for absence. Minutes: Apologies for absence were received from Mark Anderson and Julie Bagwell
from Bournemouth, Christchurch and Poole Council. Mohan Iyengar attended as a substitute for Mark Anderson. |
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To note the Panel’s Terms of
Reference. Minutes: The terms of reference for the Panel were noted. Noted |
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To note the minutes of the meeting held on Thursday 7 February 2019. Minutes: The minutes of the meeting held on Thursday 7 February 2019 were
presented to members for their information.
No specific actions outstanding for the Panel to address. Noted |
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Declarations of Interest To receive any declarations of interest. Minutes: No declarations of disclosable pecuniary interests were made at the
meeting. However, Cllr Molly Rennie declared that the complainant referred to in Agenda Item 13 was known to her. |
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Public Participation To receive questions or statements on the business of the
committee from town and parish councils and members of the public. Minutes: There were no statements or questions submitted from Town and Parish
Councils at this meeting. There were no public statements and questions submitted for this
meeting. Following a disturbance by members of the public the meeting was
adjourned and reconvened at 10.55am. The Monitoring Officer, Dorset Council, thanked the members of the public whom he had spoken with during the recess and he recognised the seriousness of the concerns that had been expressed to him. As the concerns and allegations raised were not within remit of the Panel the Monitoring Officer explained that the Police and Crime Panel was not the right forum in which to air them. He undertook to meet separately with some of those who had raised concerns and on this basis the meeting went ahead without any further interruption. |
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To note the Panel’s Rules of Procedure. Minutes: The Rules of Procedure for the Panel were noted. Noted |
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Confirmatory Hearing for the PCC's Statutory Post of Chief Financial Officer PDF 139 KB To consider a report from the Police and Crime Commissioner. Additional documents:
Minutes: The Panel
considered a report by the Chief Executive, OPCC which outlined the appointment
process for the selection of the Chief Finance Officer (Treasurer). The Chief
Executive, OPCC explained that the confirmatory hearing for the appointment of the
Chief Financial Officer was required by
the Police Reform and Social Responsibility Act 2011. The Chairman
thanked the current Chief Financial Officer for her all her hard work during
her time with OPCC. The PCC also took
the opportunity to express his thanks publicly. The Chairman of
the Police and Crime Panel had acted as a silent observer during the
appointment process and confirmed that it had been clear, honest, unbiased and
transparent and he was satisfied that the marking system was fair. The Police and
Crime Commissioner introduced his preferred candidate to members, Ms Julie
Strange. This vacancy had been advertised during December 2018 and January 2019
and interviews were arranged for 5 February 2019 but unfortunately an
appointment could not be made at that time.
The post was then re-advertised in April 2019 and three applicants out
of the five applications received were interviewed. References had now been
taken up for Ms Strange and vetting completed. The Chairman
invited Ms Strange to share her career to date with members. Ms Strange
explained that she had worked for the past 5 years with the Dorset Councils
Partnership within Dorset. She was the
Head of Financial Services and Deputy 151 Officer for all three of the councils
within the Partnership. Her team had been awarded a financial innovation award
in 2018. Following a
question from a member about where she sat with the economics of a police
force, Ms Strange advised that Police operated in the same legal regime as the
local authorities although the pension scheme arrangements were slightly
different. She would be meeting shortly
with the current postholder for a briefing and appreciated that there would be
areas specific to policy that she would need to learn about. Nevertheless, she was confident she would
readily familiarise herself with these areas.
Ms Strange confirmed that this would be her only employment. The Chief Executive re-affirmed to the
Chairman that all references for the successful applicant had been checked. Resolved 1. That following
full and comprehensive discussion the Commissioner’s preferred candidate of Ms
Julie Strange for appointment to the post of Chief Financial Officer
(Treasurer) be supported unanimously. 2. That the
Chairman would write to the PCC stating that the Police and Crime Panel
supported the appointment. Reason for
Decision To assist the
Panel in conducting a fair review of the process followed by the Commissioner and the suitability of the preferred candidate. |
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Police and Crime Plan Monitoring Report PDF 943 KB To receive an update of progress against the Police and Crime Plan Q4 2018/19 to enable Panel members to scrutinise performance, seek assurance and assess outcomes achieved in the reporting period. Additional documents:
Minutes: The Panel
considered a report informing them of the progress against the Police and Crime
Plan and Priorities 2017-21. The report provided information on the financial
outturn position for the year ending 31 March 2019, including updates on the
following items:- CEO talked members
through the report explaining the pillar themes and highlighted the headlines
for each pillar. The PCC
highlighted areas of work related to each of the pillar themes with members of
the Panel who were leading on each of the themes in the Plan were also invited
to provide updates. Pillar 1 -
Protecting People at Risk and Harm - Cllr Julie Bagwell The PCC
highlighted the work with county lines and the recruitment for the Police
Cadets Scheme. He noted that in reality 1 in 3 calls related to people with Mental Health
concerns with potentially 1 in 10 calls related to people in crisis. In respect
of police resources regarding cases of Mental Health crisis, the PCC advised
they were working with partners to help reduce this. He highlighted the work in
different areas to help with this which included community retreats and the24/7
crisis line. Following a
question about CCTV, the PCC confirmed he is both funding and co-ordinating
this work. It was around £300k capital and revenue funding, he hoped it would
ultimately become a pan Dorset project and he was currently in conversation
with Bournemouth, Christchurch and Poole Council (BCP). Towns that currently didn’t have CCTV would
need to raise funds to enter into a partnership with the PCC who would also consider
contributing some resource to the project. The PCC
anticipated that the Bobby Van in the future would be self-funding and
completely sustainable. The van was being procured and the post was currently
being graded. The
aim was to launch in December and the governance of this would be through the
Innovation Board. Following a
question from the Vice-Chairman regarding how success was measured in case of
domestic violence and hate crime, the PCC advised firstly that there was a
direct correlation between domestic violence incidents and crime with the
decrease in one category being linked to the increase in another. With hate
crime it was difficult to benchmark but he confirmed that hate crime remained a
big priority for him. In respect of knife
crime awareness, the PCC advised there was still work
to be done on this but had commissioned Safewise to
provide some intervention training in schools. This was a clear priority area
for him and noted that the majority of incidents of knife
crime usage were domestic abuse related.
He added that there was a very different profile in Dorset to what was
happening in London and Bristol, for example, in relation to knife crime. Pillar 2 - Working
with our Communities - Cllr Les Fry and Cllr David Taylor The PCC reported they were still seeing reductions in killed and seriously injured on our roads but there was no room for complacency. A dedicated police ... view the full minutes text for item 10. |
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OPCC Draft Annual Report 2018/19 PDF 149 KB To receive the OPCC’s Draft Annual Report for 2018/19. Additional documents: Minutes: The Panel
considered a report by the PCC's Chief Executive that presented the Draft
Annual Report 2018-19 for consideration prior to publication in a months' time. The Director of
Operations informed members of the following information that was available via
the PCCs website:- ·
An electronic version of the police and crime plan ·
An online tracker in respect of police and crime
plan delivery; and ·
An events calendar for information. Resolved 1. That comments
by the Panel on the Draft Annual Report are submitted to the Clerk by 19 July
2019; and 2. That the final Draft Annual Report be circulated to the Panel prior to publication. |
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Police Procurement - Vehicle Fleet Deep Dive PDF 171 KB To receive an update on the progress of the implementation of agreed actions. Minutes: The Panel considered a report by the Chief Financial Officer, OPCC which
provided members with an update on the OPCC work to review Dorset Police’s
vehicle fleet. The report identified assurances that were provided by undertaking this
work but recognised there was still more work to do. This area now needed to be owned and accepted
by the Force. The Chief Financial
Officer was still seeking more transparency and had taken a report through the
Resource Control Board with recommendations and undertook to report back to the
Panel later in the year. The Chairman congratulated the Officer on an excellent report and
highlighted that the key issue now was strategic management. He asked for a report to come back to Police
and Crime Panel on a vehicle replacement policy in order to
assure the Dorset taxpayer they were getting value for money. The policy was detailed in the original PCC
Vehicle Fleet report (June 2018) but had yet to materialise. One member noted that whilst it was a police responsibility he was
asking the PCC to ensure that the Policy was delivered. The PCC advised he was more concerned about
old cars driving around and potentially putting police officers at risk but
would continue to follow up on this. In respect of the vehicle fleet, the PCC advised that there was a
national transport consortium whereby the Government advised what vehicles
could be used. He confirmed that Dorset Police had its own in-house vehicle
servicing. Resolved That an update be provided to the Panel on the progress of the Vehicle Replacement Policy for the meeting scheduled for Tuesday 24 September 2019. |
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To receive an update from the
Chairman of the Panel of any non-criminal complaints that have been received by
the Panel in respect of the PCC. To also receive the minutes from the Complaints Sub-Committee meetings held on 18 March and 17 April 2019 and an update on any necessary actions. Additional documents:
Minutes: Cllr Molly Rennie
declared that the complainant referred to in this item was known to her. The Group Manager
– Governance and Assurance presented the minutes from the Complaints
Sub-Committee meetings held on 18 March and 17 April 2019. Members were also
provided with a report from the Chairman of the Complaints Sub-Committee which
covered all aspects of areas highlighted as a matter of concern by the
complainant. This matter had now been
dealt with by the existing complaints process and concluded. Any further issue
regarding this complaint could be take up with the Local Government Social Care
Ombudsman (LGSCO). A standard letter had
been produced should any further communication be necessary. The Chairman of
the Complaints Sub-Committee felt there some lessons to be learned around
transparency of the process which would be helpful to review at the next
Complaints Sub-Committee meeting. He
asked the Panel to appoint 2 further members to the Complaints Sub-Committee to
complete a committee of 5 members. Resolved 1. That Les Fry
and Barry Goringe be appointed to the Complaints Sub-Committee. 2. That a meeting
of the Complaints Sub-Committee be arranged to review the complaints process in order to bring back to the Panel in September. 3. That the Monitoring Officer issue the standard letter as discussed to members. |
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To consider the Work Programme for the Panel. Panel members are invited to identify and suggest topics for inclusion in the forward Work Programme. Minutes: The Panel
considered its Work Programme and noted the inclusion of the following items:-
The Chief Executive, OPCC advised members there would be an opportunity
to brief Panel members on Monday 9 September at the OPCC to talk about OPCC
business and introduce members to the team. The PCC advised members of the Police Open Day on Saturday 20 July 2019
and invited all members to attend. The Chairman advised members that it was quite likely to be the last
meeting for Mark Taylor, Group Manager - Governance and Assurance, and wished
to thank him for all his help and support over the past 3 years. The PCC also conveyed his thanks and
appreciation. Resolved That the work programme be updated accordingly. |
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Questions from Panel Members To answer any questions received in writing by the Chief Executive by not later than 10.00am on Thursday 4 July 2019. Minutes: There were no questions submitted by Members of the Panel. |
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Urgent items To consider any items of business which the Chairman has had
prior notification and considers to be urgent pursuant to section 100B (4) b)
of the Local Government Act 1972. The reason for the urgency shall be recorded
in the minutes. Minutes: There were no urgent items of business. |