Agenda

Audit and Governance Committee - Monday, 16th January, 2023 10.00 am

Venue: Council Chamber, County Hall, Dorchester, DT1 1XJ. View directions

Contact: John Miles  Email: john.miles@dorsetcouncil.gov.uk

Media

Items
No. Item

1.

Apologies

To receive any apologies for absence.

2.

Minutes pdf icon PDF 241 KB

To confirm the minutes of the meeting held on 14th November 2022.

3.

Declarations of Interest

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct.  In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

 

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

4.

Public Participation

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

The deadline for submission of the full text of a question or statement is 8.30am on Wednesday 11th January 2023.

5.

Minutes of the Audit & Governance Sub-committee pdf icon PDF 529 KB

To note the minutes of the Audit & Governance Hearing Sub-committee (if any meetings have been held).

6.

SWAP Update Report pdf icon PDF 579 KB

To receive a report by Sally White, Assistant Director SWAP.

7.

Council Decision Making- Building in Climate and Ecological Considerations pdf icon PDF 686 KB

To receive a report by Antony Littlechild, Sustainability Team Manager and Steven Ford, Corporate Director Climate and Ecological.

8.

Quarterly Risk Management Report pdf icon PDF 369 KB

To receive a report by David Trotter, Risk Resilience Officer and Marc Eyre, Service Manager for Assurance.

Additional documents:

9.

Review of Agency & Consultancy Spend pdf icon PDF 418 KB

To receive a report by Chris Matthews, Interim Head of Human Resources.

10.

Co-optive Member for Audit and Governance Committee

To discuss whether members support the principle of co-opting members to audit and governance, in line with CIPFA guidance.

 

Link to CIPFA Guidance: https://www.cipfa.org/-/media/Files/Services/Support-for-audit-committees/CIPFA-Audit-Committee-Position-Statement-2022.pdf

11.

Updates from the Monitoring Officer on the Constitution

To report to the committee on any changes made to the Constitution under powers delegated to the Monitoring Officer.

 

12.

Forward Plan pdf icon PDF 212 KB

To consider the work programme for the Committee.

13.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

14.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

 

The public and the press will be asked to leave the meeting whilst the item of business is considered.

 

There is no exempt business.