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Contact: Denise Hunt 01305 224878 - Email: denise.hunt@dorsetcouncil.gov.uk
No. | Item |
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Apologies To receive any apologies for
absence. Minutes: An apology for absence was received from Karyn Punchard, Corporate Director for Place Services. |
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To confirm the minutes of the
meeting held on 9 December 2020. Minutes: The minutes of the meeting held on 9 December 2020 were confirmed as a correct record and would be signed at a future date. |
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Declarations of Interest To receive any declarations
of interest. Minutes: Mr Steve Pitman, Independent Member, declared a general
interest as a member of Weymouth Sailing Club. Cllr Mark Roberts declared a general interest as his name
was on the waiting list for a mooring in West Bay Harbour. Cllr Mary Penfold declared a general interest as a member of SCOPAC. |
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Public Participation PDF 71 KB To receive
questions or statements on the business of the committee from town and parish
councils and members of the public. Public speaking
has been suspended for virtual committee meetings during the Covid-19 crisis
and public participation will be dealt with through written submissions only. Members of the public who live, work or represent an
organisation within the Dorset Council area, may submit up to two questions or
a statement of up to a maximum of 450 words. All submissions must be sent
electronically to denise.hunt@dorsetcouncil.gov.uk by the deadline set out
below. When submitting a question please indicate who the question is for
and include your name, address and contact details. Questions and
statements received in line with the council’s rules for public participation
will be published as a supplement to the agenda. Questions will
be read out by an officer of the council and a response given at the
meeting. All questions, statements and responses will be published in
full within the minutes of the meeting. The deadline for submission of
the full text of a question or statement is 8.30am on Monday 15 March 2021. Additional documents: Minutes: A public statement was received that was read out at the
meeting. Cllr Kate Wheller (Dorset Council - Rodwell & Wyke)
addressed the committee directly. A copy of the statement, questions and responses are set out in the appendix to these minutes. |
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Chairman's Report To receive a verbal report by the Chairman. Minutes: The Chairman welcomed newly appointed Independent Member, Mr
William Ellwood to his first meeting of the committee. He advised that he had attended a virtual Port Marine Safety Code Duty Holder training session provided by the British Ports Association and a DEFRA Fisheries Bill webinar in February 2021 and also outlined the current stage in the process of development of the Harbours Strategy. |
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Harbour Consultative Group Minutes PDF 102 KB To note the minutes of the Weymouth, Bridport and Lyme Regis Harbour Consultative Groups. Additional documents:
Minutes: The Chairman welcomed the newly appointed Chairman of the
Weymouth Harbour Consultative Group who presented the minutes of the meeting
held on 17 February 2021. The Bridport & Lyme Regis Harbour Master advised that formal meetings of the Bridport and Lyme Regis Harbour Consultative Groups would be arranged by late April / early May 2021, although the existing informal groups had met since the last Harbours Committee meeting. |
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Budget Monitoring Report PDF 89 KB To consider a report by the Weymouth and Bridport &Lyme Regis Harbour Masters. Additional documents:
Minutes: The Finance and Admin Manager, Weymouth Harbour and Bridport
& Lyme Regis Harbour Master presented the current position for the
respective Harbour Revenue budgets at the end of January 2021 and the predicted
position of the Weymouth Harbour Reserves for 2020-21. Cllr David Gray asked about the establishment of a reserve
for dredging in Weymouth Harbour. The Weymouth Harbour Master informed the Committee that
discussions were taking place with the hydrographic surveyor in
order to develop costs and establish a budget line in the new Asset
Management Plan. In addition, work was
also taking place to assess the potential of attracting larger vessels by
dredging to depths of 2 or 2.5 metres. Decision: To note the Budget
Monitoring figures for 2020/21. Reason
for Decision: The Harbours Committee has the responsibility for the harbours’ finances including budget setting, budget monitoring and the final out-turn at the year end. |
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Port Marine Safety Code (PMSC) Designated Persons and Health and Safety Report PDF 66 KB To consider a report by the Designated Person for Dorset Councils Harbour and the Senior Health & Safety Consultant. Additional documents:
Minutes: The Committee considered a report by the Designated Person
and the Health & Safety Consultant. The Designated Person introduced his second report for the
period ending February 2021, stating that a good level of contact had been
maintained with the Harbours teams despite home working due to the Covid restrictions.
He outlined some highlights of the report including:- ·
the approval of the Weymouth Harbour Revision
Order (HRO) and ongoing preparation of the HRO for Bridport and Lyme Regis; ·
that the harbour teams had fulfilled the
obligations of the Port Marine Safety Code despite the pandemic and the change
of Weymouth Harbour Master; ·
the implementation of a new incident reporting
system in Weymouth which was now live; ·
that navigational risk assessments had been maintained; ·
the ongoing development of Marine Safety
Management Systems and early development of General Directions at Weymouth; ·
ongoing stakeholder engagement despite remote working; ·
useful information displayed on the Weymouth
Harbour website in relation to Covid, which had been
quickly updated in response to rapidly changing government guidance. In response to questions it was confirmed that ·
there was an opportunity to ensure that Port
Marine Safety was included in the Marine Safety Management Plan going forward
and for Harbours Committee to take ownership of the Plan. ·
that further to issues with the Melway, an agreement with Portland Port for use of its
pilot vessel in Weymouth Harbour was imminent. The Health & Safety Consultant also gave an overview of
the Health & Safety audits. These
had been included in the report further to a request made at the previous
Harbours Committee for consideration of those elements that were outside the
remit of the Designated Person. The Health & Safety Consultant stated that all staff had
been very co-operative, helpful and open. The new
Weymouth Harbour Master had put in place many new procedures at Weymouth,
including the control of contractors and associated competencies, which had
been impressive. He had been able to
delegate work appropriately and this could be replicated by the Bridport &
Lyme Regis Harbour Master should he be provided with further staffing
resource. Closer working relationships
between the harbours would be an aspiration going forward and further health
& safety visits would be undertaken once Covid
restrictions were lifted. Overall she had been very
impressed by the harbours teams in what was considered to be a high risk
environment. These comments were echoed by the
Chairman and Jim Clark, Independent Member who congratulated the teams on such
positive news. The Chairman was particularly encouraged as the Committee
relied on the harbours teams for its safe working
harbours and it was encouraging for Duty Holders to know how well the teams
were doing and continuing to improve. Proposed by Cllr Mark Roberts, seconded by Cllr Rob Hughes. Recommended
to Full Council: That the Harbours Committee approves the Designated
Person’s report and that the report is sent to Full Council for information Reason
for Recommendation: Harbour operations have been reviewed and assessed throughout the period by the Designated Person and as ... view the full minutes text for item 36. |
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Harbour Master Updates PDF 653 KB To receive updates from the Weymouth and Bridport & Lyme Regis Harbour Masters. Additional documents: Minutes: The Weymouth Harbour Master and Bridport & Lyme Regis
Harbour Master presented their updates. Special thanks was extended to Mary
Harris from the Weymouth Harbour Consultative Group for setting up and chairing
the Weymouth Harbour Watch Community Group with the support of the harbour team
that would increase security awareness of the harbour community. Further to a question relating to dredging in Bridport &
Lyme Regis, the Harbour Master explained that dredging of the outer harbour by
the Environment Agency had ceased and that the contingency funding allocated by
the Council had been insufficient to cover the full cost of this activity. Dredging at Lyme Regis was undertaken as part
of the beach management plan in order to replenish the
beach and would continue to be undertaken by the Environment Agency. Noted |
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Flood and Coastal Erosion Risk Management (FCERM) Update PDF 70 KB To consider a report by the Engineering Projects Manager. Additional documents: Minutes: The Engineering Projects Manager presented an update report
for the three Dorset Council Harbours. Noted Cllr Louie O'leary left the meeting at this juncture. |
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To consider the Harbours Committee Workplan. Minutes: Jim Clark, Independent Member suggested the following
additional items to the forward plan:-
Noted |
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Urgent items To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes. Minutes: There were no urgent items. |
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Exempt Business To move the exclusion of
the press and the public for the following item in view of the likely disclosure
of exempt information within the meaning of paragraph 3 of schedule 12 A to the
Local Government Act 1972 (as amended). The Harbours Committee MS Team Event will close and
the committee will meet in closed session for item 14. Minutes: Proposed by Cllr Mark Roberts, seconded by
Cllr Robert Hughes. Decision That the press and the public be excluded
for the following item(s) in view of the likely disclosure of exempt
information within the meaning of paragraph 3 of schedule 12 A to the Local
Government Act 1972 (as amended). The
public part of the meeting concluded at 12.00 noon. |
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Sale of Freehold of the Old Fish Market, Custom House Quay, Weymouth To consider an exempt report by the Estates Surveying Manager. Minutes: The Committee considered an exempt report. Proposed by Cllr Mark Roberts, seconded by Cllr Rob Hughes. Recommended to Full Council (acting as the Statutory
Harbour Authority): that the
sale of the freehold of the Old Fish Market, Custom House Quay, Weymouth
to the long leaseholder, Weyfish Ltd, be agreed on
the terms outlined in the exempt report. |