Agenda and minutes

To receive any apologies for absence.

Apologies for absence were received from Martin Longley, Scott Chilton, and Rachel Farrell.

To appoint a Vice-Chairman for the remainder of the Year 2022-23.

Patricia Miller, Chief Executive of the Integrated Care Board, was proposed by Sam Crowe and seconded by Cllr Flower.

There were no other nominations for the position of Vice-Chairman.

Decision:
That Patricia Miller be appointed as Vice-Chairman of the Health & Wellbeing Board for the remainder of the year 2022-23.

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

There were no declarations of interest.

To confirm the minutes of the meetings held on the following dates:

24 March 2021

23 June 2021

22 September 2021

10 November 2021

12 January 2022

30 March 2022

22 June 2022

Proposed by Sam Crowe, seconded by Cllr Flower.

Decision:

That the minutes of the previous meetings on the following dates be confirmed and signed.

• 24 March 2021
• 23 June 2021
• 22 September 2021
• 10 November 2021
• 12 January 2022
• 30 March 2022
• 22 June 2022

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words.  All submissions must be sent electronically to george.dare@dorsetcouncil.gov.uk by the deadline set out below.  When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.

Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting.  All questions, statements and responses will be published in full within the minutes of the meeting. 

The deadline for submission of the full text of a question or statement is 8.30am on Friday, 4 November 2022.

Please refer to the guide to public participation at committee meetings for more information about speaking at meetings.

There was no public participation.

To receive questions submitted by councillors.  

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

The submissions must be emailed in full to george.dare@dorsetcouncil.gov.uk by 8.30am on Friday, 4 November 2022.

Dorset Council Constitution – Procedure Rule 13 

There were no questions from members.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

To receive any updates from the Chairman of the Board.

The Chairman made several updates and announcements.

• He updated members on the role of the Health & Wellbeing Board in the Integrated Care System and the relationship with BCP Council’s Health & Wellbeing Board.
• The Health & Wellbeing Board had an update to its terms of reference at the Full Council meeting on 20 October 2022, following a development session during the summer.
• There should be limited information only reports going to the Health & Wellbeing Board and there should be limited discussion on them, so that the board is focussed on decision making and its statutory duties.

To review the Safeguarding Adults Board Annual Report (report to follow).

The Independent Chair of the Safeguarding Adults Board introduced the annual report. There was a statutory duty to present the report to the Health and Wellbeing Board. The Independent Chair gave a short presentation that highlighted the key areas of the report, and it is attached to these minutes.

A member thought it was very useful to receive the report.

There were no questions from members.

Members were satisfied that the Safeguarding Adults Board has carried out its responsibilities to prevent abuse and neglect of adults with care and support needs during 2021-2022.

To consider the report by the Head of Service for Older People and Prevention Commissioning.

The Head of Service for Commissioning introduced the Better Care Fund and gave a presentation which is attached to these minutes. The Better Care Fund had been submitted under delegated authority, pending approval by the Health & Wellbeing Board.

Board members asked questions and the following points were raised:

• Would like to see a distinction between funding elements and the sum that would go to Children’s Services, adults, and partner organisations.
• There needed to be understanding of where funds are allocated because there was public accountability.
• Reablement targets were reported on regularly.
• There needed to be a focus on outcomes and how these could be measured.
• Reports on metrics of areas that are Better Care Fund funded could be more regular.

Proposed by Sam Crowe, seconded by Cllr Flower.

Decision:

1. That the Better Care Fund submission for 2022/23 be approved.
2. That the Board receive an update report, at its March 2023 meeting, on the opportunities available to potentially reallocate BCF funds from 2023/34 that might better support the achievement of Dorset’s shared goals.

To receive a report by the Senior Health Programme Advisor, Public Health Dorset, and the Deputy Chief Executive, Active Dorset.

The Senior Health Programme Advisor introduced the report and gave a short presentation which is attached to these minutes. The recommendations were outlined.

The Board considered the strategy and raised the following points:

• Organisations should think about how they could make activity a part of decisions.
• Physical activity needed to be embedded in place-based partnership plans.
• Physical activity had a positive impact on reducing health risks.
• A need to consider how impacts could be measured and collecting actions from organisations.
• The place directorate could help enable the delivery of the strategy, such as through leisure services.
• Town and parish councils control play and leisure facilities and children and young people need to be encouraged to access them.
• A next step would be to develop an action plan.

The Chairman requested an update on the physical activity strategy in 12 months.

Proposed by Patricia Miller, seconded by Cllr Wharf.

Decision:

1. That the contents of the draft physical activity strategy ‘A Movement for Movement’ be noted.
2. That Board Members support the launch and dissemination of A Movement for Movement within their organisation during Autumn 2022 and engage with the approach it sets out.

To receive a verbal update from the Consultant in Public Health.

To note that the consultation for the Dorset Pharmaceutical Needs Assessment closed on 21 September. The final PNA has been revised to take account of the consultation responses and is published at Pharmaceutical Needs Assessment (PNA) - Public Health Dorset - Dorset Council A report on the consultation and how we have responded is included within the PNA at appendix 6.

The Director of Public Health updated the Board on the Pharmaceutical Needs Assessment which was a statutory duty of the Board. Public engagement on the assessment took place earlier in the year with approximately 100 responses. This was followed by a consultation in July to September which received 32 responses and was better than previous years. The main themes from the consultation were summarised.

The Chief Executive of the ICB informed the Board that the ICB will take responsibility for the commissioning of some services from 1 April 2023, including pharmaceuticals and dentistry. There would not be a major change in service provision from the beginning.

The Board thanked Jane Horne, Consultant in Public Health, for the work she has done on the development of the Pharmaceutical Needs Assessment.

To consider the Board’s forward plan.

The Board noted its forward plan.

At future meetings, the forward plan would be considered at the start of the meeting.

To confirm the date and time of the next meeting: 15 March 2023 at 2pm.

The date of the next meeting was confirmed.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

There was no exempt business.