Agenda and minutes

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

Proposed by Cllr Wheller, seconded by Cllr Heatley.

Decision: That Cllr Parker be appointed as Chairman for the duration of the meeting.

To receive any apologies for absence.

No apologies for absence were received at the meeting.

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

No declarations of disclosable interests were made at the meeting.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

An application has been made to vary the premises licence for the Swanage Bay View Holiday Park. The application has been out to public consultation and has attracted relevant representations. A Licensing Sub-Committee must consider the application and representations at a public hearing. 

The Licencing Team Leader introduced the application to vary the premises licence for the Swanage Bay View Holiday Park. There had been no withdrawn representations. In 2006, this was a contentious premises licence application with a significant number of residents making representations. She advised that the hearing must be focused on the conditions and the Live Music Act made noise conditions before 11pm unenforceable. The Licencing Team Leader individually outlined each condition. The Licencing Team had no concerns about the premises in the past 5 years.

Gill Sherratt, representing Aria Resorts, presented the applicant’s case to the Sub-Committee. The application was made to primarily remove the condition related to door staff but took the opportunity to update other conditions at the same time.

The Sub-Committee asked questions of Ms Sherratt. In response to questions, Ms Sherratt advised that: it is mostly families and holidaymakers that use the caravan park; the park opens seasonally between March and January; and that there had been no issues with the off-sale of alcohol.

The Environmental Health Officer had concerns about noise but was pleased with the conditions that had been offered. In the past 5 years, Environmental Health had received 2 complaints about the premises which were made on the same day in August 2018. If further complaints were made, then Environmental Health would investigate.

All parties were invited to ask questions of the Environmental Health Officer.

Cllr Mike Bonfield, representing Swanage Town Council, had been put at ease by the conditions that were offered. As he lived near to the site, he answered some of the Sub-Committee’s questions about the site.

All parties were given the opportunity to sum up their case.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

The Sub-Committee retired to make their decision.

Decision: To VARY the Conditions in Annex 3 of the Premises Licence to read as follows:

1.    No strobe lighting to be used at any time. 

2.    Lighting used in connection with any entertainment must not be directed outwards from the premises. 

3.    After 2300 noise emanating from the premises shall not be clearly distinguishable above other noise from the boundary of the nearest residential property. Bottle skips and bins shall not be emptied outside between the hours of 2300 and 0800 the next day.

4.    A last entry time for patrons of 2330 shall apply.

5.    A senior member of staff shall assess the impact of noise from the premises on neighbouring residential premises, at the start of any entertainment and periodically throughout, and supervise dispersal of patrons outside the premises. 

6.    Signage to be provided and maintained at exits to remind patrons of the residential area and to leave quietly. 

7.    The Premises will adopt a ’Challenge 25’ policy. This means that if a customer purchasing alcohol appears to be under the age of 25, they will be asked for proof of their age, to prove that they are 18 years or older.  Posters will be on display advising customers of the ‘Challenge 25’ policy. The only forms of identification that will be accepted at the Premises are a passport, UK photo-card driving licences, military ID & cards bearing the ‘PASS’ hologram.  

8.    A CCTV system will be in operation at the Premises and recorded images shall be retained for a period of 31 days. CCTV images will be provided to the Police and other Responsible Authorities as soon as practicable and in any case within 48 hours of a request for such images, subject to the provisions of the Data Protection Act.