Agenda and minutes

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

Proposed by Cllr Les Fry, Seconded by Cllr Kate Wheller

Decision: That Cllr Emma Parker be elected as Chairman for the duration of the meeting.

To receive any apologies for absence.

There were apologies for absence from Cllr Sarah Williams and Cllr Paul Harrison, substituted by Cllr Kate Wheller and Cllr Les Fry.

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

No declarations of disclosable pecuniary interests were made at the meeting.

Cllrs Emma Parker and Les Fry advised that they had conducted a site visit and were approached and asked if they needed any assistance. They did not engage in conversation.

Kate Wheller had also conducted a site visit on her own.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There was no urgent business

Haven Leisure Limited have applied for a new premises licence to cover an outdoor area. The application has attracted a large number of representations from members of the public and must therefore be considered by a Sub-Committee. 

The Licensing Team Leader introduced the report which sought a new premises licence to cover an outdoor stage and a container bar at the Weymouth Bay Holiday Park, Preston Road, Weymouth, DT3 6BQ.

The Licensing Officer outlined the application and the times applied for which were all within the report. The regulated entertainment would be limited to the Spring, Summer, and Autumn seasons but there would be no similar restriction on the operation of the bar.

There had been a large number of representations objecting to the application, with concerns focussed mainly on noise and public nuisance for local residents.  The Applicant had submitted a noise management plan which Environmental Protection had confirmed they were happy with.

There had been no withdrawn representations.

There were no questions from the sub-committee or the Applicant for the Licensing Team Leader.

In response to a question from one of the Objectors, the Applicant’s Solicitor confirmed the Noise Assessment Report was published on the 29^{th of} June 2022 and the Noise Management Report on the 12^{th of} July 2022.

The Applicant’s Solicitor was invited to put forward the case for Haven. 

In outlining the application, the Applicant’s Solicitor highlighted the operating times requested and the conditions put forward which had not been added to or amended by the Police or Environmental Protection Officers.

In his presentation the Applicant’s Solicitor paid attention to the revised plans on pages 34-35, the stage area and container bar which would have CCTV cameras. The orientation of the stage as requested by Environmental Protection, sound equipment, noise limiters and the desire for Haven to remain attractive to visitors and holiday makers by increasing their outdoor activities, especially after Covid.

The Solicitor advised that there had been no complaints during 2020 while in 2021 there had been 1 complaint for which no further actions were taken. There had been one complaint this year, but the council had not taken it any further. 

The Solicitor asked the sub-committee to grant the licence and pointed out that Haven could still hold events if the licence was rejected under the live music act. But if the licence was granted then the council would have more control over activities.

The Solicitor told the sub-committee that Haven had agree to a noise limiter and if problems occurred, there was a phone number and email address that would be provided. Regular noise monitoring would also take place.  It was in everyone’s interest to enjoy a harmonious relationship with local residents.  Haven colleagues outlined the noise modelling techniques to be deployed, which they said followed national guidance, including topography and assumptions about wind as well as stating that because the measurements were an average, the background readings were not affected by transient noises such as a loud car passing.  They said that 15 households had been consulted about the proposal and with hindsight they should also have involved the local councillors.  The difficulty was where to draw the line in terms of which roads to  ...  view the full minutes text for item 31.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

Proposed by Cllr Les Fry, Seconded by Cllr Kate Wheller 

Decision: That the press and the public be excluded for the following item(s) in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

Decision: To GRANT a Premises Licence with amended hours, limiting the end time for the three later film showings each week to 2200 and also limiting the terminal hour for alcohol sales to 2200.