Agenda and minutes

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

 

Proposed by Cllr Brian Heatley, seconded by Cllr Sarah Williams.

 

Decision: that Cllr Les Fry be elected as chairman for the duration of the meeting.

To receive any apologies for absence.

 

Apologies for absence were received from Cllrs Emma Parker, Andrew Starr, and Mike Dyer, substituted by Cllrs Brian Heatley and Sarah Williams.

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 

No declarations of disclosable pecuniary interests were made at the meeting.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

 

There were no urgent items.

An application has been made for a variation to the premises licence for Wilkswood Farm, Langton Matravers, Swanage, for the Wilkswood Reggae Festival, to add Thursday to the current licence to allow the sale of alcohol, regulated entertainment, and extension of the sale of alcohol time for Friday.  The application has been out to public consultation and has attracted relevant representations.  A Licensing Sub Committee must consider the application and representations at a public hearing.

 

 

The Senior Licensing Officer presented the report to consider an application to vary a premises licence for Wilkswood Reggae Festival. To vary the licence to add Thursday to the current licenced area, with the following: Supply of alcohol on and off the premises to commence at 09.00 on Thursday and to go through to 02.00 hours on Monday. Live music, recorded music, and the performance of dance between 10.00 AM and 02.00 hours and late-night refreshment indoors and outdoors between 23.00 and 05.00 hours.

 

The Licensing Team, Environmental Health and the Police had received no complaints concerning the licence.

 

The applicant informed the Sub-Committee that they had applied for a temporary event notice (TEN) last year for the Thursday so that they could invite the locals for a soft opening and improve relations within the community. The festival was a family friendly reggae festival which had a capacity of 2500 people. The farm is situated within a valley which naturally traps noise and amplified music had been restricted in the campsite and the aim was to keep this area a quiet zone for the children.

 

Cllr Ian Vaughan-Arckbuckle made the committee aware that he did not represent the local council for this case and lived in the closest house to the reggae festival and had experienced the festival for 4-5 years. He covered issues such as, the unbearable noise past midnight, the inability to contact event organisers and noise reports to the police by locals. He requested for monitors in the field to be installed to monitor the noise and a telephone number provided. He did not object to the extra day and had not contacted Dorset Council with any complaints.

Aron Trainer responded to the objections made by informing that there was a direct contact number distributed to local residents by letter and the TEN applied for last year was successful. 

 

He added that noise was reduced from 9 pm and then reduced again at midnight and agreed to set up a WhatsApp group for residents to be able to use if issues arise and a community group.

 

All parties were given the opportunity to have their say and sum up.  

An application has been made for a new premises licence for Holton Heath Service Station for the sale of alcohol, off the premises.  The application has been out to public consultation and has attracted relevant representations.  A Licensing Sub Committee must consider the application and representations at a public hearing.

The Senior Licensing Officer presented the report to consider a new premises licence for Holton Heath Service Station and the application was to supply alcohol off the premises, Monday to Sunday from 06.00 hours to 23.00 hours.

 

The objector was unable to attend the meeting.

 

The applicant went through the management structure of the organisation. As  licensing conditions the applicant put forward some measures such as, a full set of CCTV systems, all standard safety measures, staff training, challenge 25 policy, and working with local authorities. He addressed the objectors concerns such as, noise disturbance from passing vehicles, the sale of alcohol and licensing objectives. He responded to these concerns by highlighting that customers must slow down to get in and out of the service station, the alcohol would be a small part of grocery store, the premises would be open from 6-11 pm, 7 days a week and conditions and management structures would be in place to protect licensing objectives.

 

All parties were given the opportunity to have their say and sum up their case.

 

 

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

 

Proposed by Cllr Brian Heatley, seconded by Cllr Sarah Williams.

 

Decision

 

That the press and the public be excluded for the following item(s) in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

 

Wilkswood Farm

 

Decision: To VARY the Premises Licence to add the Thursday and extend the hours on the Friday for the area of the barns and main courtyard, with the addition of one new condition as set out below to permit the following:

 

Live music (indoors and outdoors):

Thursday 10:00 to 02:00 hours              

Friday      10:00 to 02:00 hours               

Saturday  10:00 to 02:00 hours               

Sunday    10:00 to 00:00 hours                 

 

Recorded Music (indoors and outdoors):

Thursday 10:00 to 02:00 hours              

Friday      10:00 to 02:00 hours               

Saturday  10:00 to 02:00 hours               

Sunday    10:00 to 00:00 hours                

 

Performance of Dance (indoors and outdoors)

Thursday 10:00 to 02:00 hours              

Friday      10:00 to 02:00 hours               

Saturday  10:00 to 02:00 hours               

Sunday    10:00 to 00:00 hours                

 

Late Night Refreshment (indoors and outdoors)

Thursday 2300 to 05:00 hours

Friday      2300 to 05:00 hours

Saturday  2300 to 05:00 hours

Sunday    2300 to 00:00 hours

 

Sale of alcohol (on and off the premises):

Thursday   09:00 to 00:00

Friday        00:00 to 00:00

Saturday    00:00 to 00:00

Sunday      00:00 to 00:00

Monday     00:00 to 02:00

 

Premises Opening Hours

Thursday   09:00 to 00:00

Friday        00:00 to 00:00

Saturday    00:00 to 00:00

Sunday      00:00 to 00:00

Monday     00:00 to 02:00

 

All other licensable activities remain unchanged.

 

 

New Condition Added to the Licence

A direct telephone number for a manager at the premises shall be publicly available at all times when the premises is open.

This telephone number is to be made available to residents and businesses in the vicinity.

 

Holten Heath

 

Decision: To GRANT a Premises Licence with the usual mandatory conditions and the conditions consistent with the Operating Schedule and agreed with Dorset Police as set out below, to permit the following:

 

Sale of alcohol (off the premises)

Monday to Sunday      06:00-23:00 hours

 

Conditions Consistent with the Operating Schedule and requested by Dorset Police

 

1.The premises will be managed and controlled by a responsible person at all times. The Designated Premises Supervisor will be on the premises or contactable during the operating hours of the premises.

 

2.The premises shall install and maintain a comprehensive CCTV system both internally and externally. The CCTV system shall continually record whilst the premises is open for licensable activities and during all times when customers remain on the premises. All recordings shall be stored for a minimum of 30 days with correct date and time stamping. A documented check of the CCTV shall be completed weekly to ensure all cameras remain operational and the 30 days storage for recordings is being maintained. A staff member from the premises who is conversant with the operation of the CCTV system shall be on the premises at all times when the premises are open to the public. This staff member  ...  view the full minutes text for item 34.