Agenda and draft minutes

Place and Resources Overview Committee - Tuesday, 7th June, 2022 10.00 am

Venue: Council Chamber, County Hall, Dorchester, DT1 1XJ. View directions

Contact: Lindsey Watson  01305 252209 / Email: lindsey.watson@dorsetcouncil.gov.uk

Media

Items
No. Item

1.

Minutes pdf icon PDF 707 KB

To confirm the minutes of the meeting held on 21 April 2022.

Minutes:

As an update to the minutes circulated, the Chairman noted that at the meeting it had been requested that a copy of the draft proposal in respect of the 20mph speed limit guidance, be circulated to those members of the public that had attended the meeting, at an appropriate time.

 

Subject to the above, the minutes of the meeting held on 21 April 2022 were approved as a correct record and signed by the Chairman.

2.

Declarations of interest

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

 

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 

Minutes:

There were no declarations of interest.

3.

Chairman's Update

To receive any updates from the Chairman of the Place and Resources Overview Committee.

Minutes:

The Chairman reported that arrangements were being made for a meeting of the task and finish group looking at the 20mph speed limit guidance and as such, the item would not be considered at the committee scheduled for 26 July 2022.

4.

Public Participation

Representatives of town or parish councils and members of the public who live, work or represent an organisation within the Dorset Council area are welcome to submit up to two questions or two statements for each meeting.  Alternatively, you could submit one question and one statement for each meeting.  

 

All submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk by 8.30am on 31 May 2022.   

 

When submitting your question(s) and/or statement(s) please note that: 

 

·            no more than three minutes will be allowed for any one question or statement to be asked/read  

·            a question may include a short pre-amble to set the context and this will be included within the three minute period 

·            please note that sub divided questions count towards your total of two 

·            when submitting a question please indicate who the question is for (e.g. the name of the committee or Portfolio Holder) 

·            Include your name, address and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting. 

·            questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda 

·            all questions, statements and responses will be published in full within the minutes of the meeting.

 

Dorset Council Constitution Procedure Rule 9 

 

Minutes:

There were no questions or statements from members of the public or local organisations.

5.

Questions from Members

To receive questions submitted by councillors.  

 

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

 

The submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk by 8.30am on 31 May 2022. 

 

Dorset Council Constitution – Procedure Rule 13

 

Minutes:

There were no questions submitted by councillors.

6.

Modern Slavery Transparency Statement pdf icon PDF 423 KB

To consider a report of the Service Manager for Commercial and Procurement.

Additional documents:

Minutes:

The committee received and considered a report of the Service Manager Commercial and Procurement, which set out the proposed Dorset Council Modern Slavery Transparency Statement for the financial year 2021-22.

 

The committee considered the issues arising from the report and during discussion, the following areas were covered:

 

·            The statement was reviewed on an annual basis

·            The requirement for a generic point of contact on the Community Safety website

·            Strengthening of word within paragraph 2.1 of the report to set out the role the Council ‘must’ have in this area

·            Clarification of the wording in paragraph 8.1 of the report with regard to wellbeing issues

·            Further information to be included with regard to how the Council looked at issues around supply chains.

 

Recommendation to Cabinet

 

That the proposed Modern Slavery Transparency Statement be approved, (subject to the amendments requested by the Place and Resources Overview Committee as set out above).

 

7.

Refreshed Council Plan 2019 - 2024 pdf icon PDF 321 KB

To consider a report of the Corporate Director – Transformation, Innovation and Digital.

Additional documents:

Minutes:

The committee considered a report of the Corporate Director – Transformation, Innovation and Digital, which sought the committee’s feedback, including any proposed amendments, to the draft refreshed Council Plan and draft Delivery Plan.

 

Comments and suggested amendments were made as follows:

 

Appendix A – Draft refreshed Dorset Council Plan 2019-24

 

Page 4

·            Reference to Modern Slavery to be re-presented alongside other equalities objectives

·            Reference to the culture of the organisation to be incorporated

 

Page 5

·            Wording relating to transforming the customer experience to be reviewed to reflect the customer being put first

·            Reference to Dorset Council estate to be clarified as property and assets

 

Pages 6-7

·            Preference expressed for first chart

·            Suggestion to substitute ‘modern’ for ‘forward thinking’ customer focused council

 

Page 8

·            Wording relating to ‘reverse the decline of natural places’ to be reviewed and reworded if appropriate

·            Is there a need to reference the future built environment through planning?

 

Page 9

·            Request for an alternative graphic for an older person

·            Reference to collaboration to include voluntary groups

·            Inclusion of a metric for food poverty

·            Examples to be provided of community action

 

Page 10

·            Wording to be included to show how the council could support and signpost others for actions around climate change

·            Include reference to the availability of properties available for private rental

·            Consideration as to whether reference to holiday homes should be included

·            Penultimate paragraph – addition of wording to recognise the emerging needs to the population

 

Page 11

·            Recognise the role of the council in ‘supporting’ or ‘enabling’ economic growth

·            Need to reference transport on the page

 

Page 12

·            Review wording ‘Becoming a more modern, customer focused council’ to reflect discussion; also consider role of businesses and visitors in addition

·            Recognising different ways that people would like to get information from the council

 

Appendix B – Draft Delivery Plan 2022-24

 

Protecting our climate and ecology

·       A section on natural assets would be included in the plan and what success would look like in this area

·       Could delivery plan information be shown as a graphic?

·       Include information on proposed improvements

·       Reference to Power Purchase Agreements to be included

·       Further examples of work being undertaken in the waste strategy team to be referenced

 

Creating stronger, healthier communities

·       Wording to be reviewed to avoid use of jargon

·       Further information required on some items including measurable targets

·       Reference to measures around the reduction of use of food banks and pantries to be incorporated

 

Creating sustainable development and housing

·       Amend reference to ‘strategically’ based local plan

·       Change reference to ‘garden town’ to ‘new settlement or town in Dorset’

·       Wording to reflect current position with Local Plan and Local Transport Plan

·       Points to be reordered into sections, (and in other sections) sequenced and set out what hope to achieve in each area

 

Driving economic growth

·       Consideration of use of word ‘prosperity’

·       Wording around development in Weymouth to be checked

·       Need to show how items link together

·       Recognise success of grant funding achieved

·       Demonstrate what success looks like and also looking forward

·       Include  ...  view the full minutes text for item 7.

8.

Place and Resources Overview Committee Forward Plan pdf icon PDF 202 KB

To review the Place and Resources Overview Committee Forward Plan.

 

To review the Cabinet Forward Plan.

Additional documents:

Minutes:

Councillors noted the committee’s forward plan and items scheduled for the next meeting.

 

The Chairman asked about a potential review of an enforcement policy and further information on this would be provided by the Executive Director of Place following the meeting.

 

The Executive Director of Place asked the committee if they would include an additional item on the forward plan for the meeting on 28 July 2022, with regard to Redlands.  The committee agreed that this item be added to the forward plan.

9.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

Minutes:

There were no urgent items.

10.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended).

 

The public and the press will be asked to leave the meeting whilst the item of business is considered.

 

There is no exempt business.

Minutes:

There was no exempt business.