Agenda and draft minutes

Following the recent Cabinet re-shuffle and subsequent change of membership to the Shareholder Committee, a new Chair and Vice-Chair are to be appointed by the Leader of the Council.

Following the recent reshuffle of the Cabinet, the Leader of the Council advised that, in line with the terms of reference, he had appointed himself and Cllr Laura Beddow to be Chair and Vice-Chair of the Shareholder Committee respectively.

To confirm the minutes of the previous meeting.

The minutes of the previous meeting were confirmed and signed as a correct record.

There were no declarations of interest.

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit either 1 question or 1 statement for each meeting.  You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response.   If you submit a statement for the committee this will be circulated to all members of the committee in advance of the meeting as a supplement to the agenda and appended to the minutes for the formal record but will not be read out at the meeting. The first 8 questions and the first 8 statements received from members of the public or organisations for each meeting will be accepted on a first come first served basis in accordance with the deadline set out below.  Further information read Public Participation - Dorset Council

All submissions must be emailed in full to chris.harrod@dorsetcouncil.gov.uk by 8.30am on Monday 26 June 2023.

When submitting your question or statement please note that: 

• You can submit 1 question or 1 statement.
• a question may include a short pre-amble to set the context.
• It must be a single question and any sub-divided questions will not be permitted.
• Each question will consist of no more than 450 words, and you will be given up to 3 minutes to present your question.
• when submitting a question please indicate who the question is for (e.g., the name of the committee or Portfolio Holder) 
• Include your name, address, and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting. 
• questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda. 
• all questions, statements and responses will be published in full within the minutes of the meeting.   

No requests to participate had been received.

To receive questions submitted by councillors.  

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

The submissions must be emailed in full to chris.harrod@dorsetcouncil.gov.uk  8.30am on Monday 26 June 2023.

Dorset Council Constitution – Procedure Rule 13 

No councillor questions had been received.

To note the terms of reference for the Shareholder Committee.

The terms of reference were noted.

To consider the report.

The Interim Corporate Director for Commissioning introduced the report which set out the operational update on behalf of Dorset Council, which covered activity since April 2023.

In the absence of questions from committee members, the Chairman thanked officers for the report and stated that he was pleased to see that good progress was being made in embedding Care Dorset into the organisation.

Noted

To consider the report.

Please note: This Item has a confidential appendix and should Members therefore wish to discuss it, the Committee will need to do so in exempt session.

The Managing Director for Care Dorset introduced the report which set out the request to appoint the Chairman of the Board of Directors following the recruitment process as set out.

Members were pleased to note the robustness of the recruitment process that had assessed suitability of Ms Tapster for the role of Chairman of the Board and felt that her vast experience within the sector would be of great value to the company.

DECISION

(i)   the appointment of Caroline Tapster as Chair of the Board of Directors for Care Dorset on an initial two-year term be approved.

(ii)  Authority be delegated by the Shareholder Committee to allow the option to extend this appointment to the full permitted two terms, via a motion and decision by the Care Dorset Renumeration and Appointments Committee and update to the Shareholder Committee on the extension.

To consider the report.

The Managing Director for Care Dorset introduced the report which set out the request to amend the Financial Year for Care Dorset Holdings Ltd.

The Executive Director for Corporate Resources and S151 Officer highlighted that he was supportive of the request in principle, however he did have concerns in relation to the mechanics of how this would be achieved and that if approved, he would like to discuss this further and agree a plan for delivery. The Managing Director for Care Dorset recognised the concerns raised and agreed that he would work with the Council’s finance team to ensure that this request and subsequent change to process would not place an unnecessary burden upon the resourcing with in the Council’s finance team.

DECISION

(i)  That the Care Dorset financial year end be moved to 30 September 2023.

(ii) That the Shareholder notes that Care Dorset will file dormant accounts for the period up to 30 September 2022 with Companies House.

To receive a presentation from Care Dorset Holdings Ltd.

Please note: a separate confidential report is due to be considered as exempt business.

The Managing Director for Care Dorset gave a Powerpoint presentation which provided Members with an update of the progress made since the launch of Care Dorset in October 2022, together with outcomes, targets and future ambitions surrounding delivery.

Members were pleased to note the progress made in the nine months since the launch of Care Dorset and commended the organisation for all that it had done so far to ensure the delivery of these important services to its users, in particular noting that there had been many positive outcomes.

The Chairman echoed such comments and thanked the Managing Director for his comprehensive presentation.

Noted

To consider the draft Forward Plan.

The Forward Plan was noted.

To consider any items of business which the Chairman has had prior

notification and considers to be urgent pursuant to section 100B (4) (b)

of the Local Government Act 1972. The reason for the urgency shall be

recorded in the minutes.

There were no urgent items

To move the exclusion of the press and the public for the following

items in view of the likely disclosure of exempt information within

meaning of paragraph(s) 1 and 3 of Part 1 of schedule 12 A to the Local

Government Act 1972 (as amended)

The public and the press will be asked to leave the meeting whilst the

item of business is considered.

It was proposed by Cllr S Flower and seconded by Cllr L Beddow:

DECISION

That the press and the public be excluded for the following 2 items in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

To consider the exempt report.

The Managing Director for Care Dorset provided Members with an in-depth operational update from the perspective of Care Dorset Holdings Ltd.

Points raised by Members following presentation of the report included:

• Priority given to Dorset residents
• Robustness of risk structure

Noted

To consider the exempt report.

The Human Resources Director for Care Dorset introduced the report which set out the proposed strategy for staff remuneration.

The Head of Legal Services, highlighted that future material changes to employee terms and conditions would either be included as part of the business planning process which would be brought to the Shareholder Committee for approval and that any proposed material changes to employee terms and conditions that arose outside of the business planning process, would need to be brought forward to the Shareholder Committee for prior approval, as would any exception reporting.

DECISION

That the Strategy be approved with a review period of three years.