Agenda and decisions

To confirm the mintues of the meeting held on 1 November 2022

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit up to two questions or two statements for each meeting.  Alternatively, you could submit one question and one statement for each meeting.  

All submissions must be emailed in full to kate.critchel@dorsetcouncil.gov.uk by 8.30am on Wednesday 18 January 2023.   

When submitting your question(s) and/or statement(s) please note that: 

• no more than three minutes will be allowed for any one question or statement to be asked/read  
• a question may include a short pre-amble to set the context and this will be included within the three-minute period 
• please note that sub divided questions count towards your total of two 
• when submitting a question please indicate who the question is for (e.g. the name of the committee or Portfolio Holder) 
• Include your name, address and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting. 
• questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda 
• all questions, statements and responses will be published in full within the minutes of the meeting.   

Dorset Council Constitution Procedure Rule 9 

To receive questions submitted by councillors.  

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

The submissions must be emailed in full to kate.critchel@dorsetcouncil.gov.uk  8.30am on Wednesday 18 January 2023.

Dorset Council Constitution – Procedure Rule 13 

To consider the Cabinet Forward Plan.

To consider a report of the Portfolio Holder for Finance, Commercial and Capital Strategy.

Decision

(a)  That the Senior Leadership Teams’ forecast of the full year’s outturn for the Council, made at the end of Quarter 3, be noted, including progress of the work to deliver savings that were incorporated into the budget.

(b)  That the spend to date on the approved capital programme for 2022/23 and the likelihood of significant slippage alongside the risk of inflation, interest rates and more general delivery concerns, be noted.

(c)  That the impact of the pay award for 2022/23 and the impact this would have on the base budget position going into 2023/24, be noted

(d)  That the assumptions about the final quarter of the year and risks around those which might have an impact on the 2023/24 budget strategy beyond those specifically incorporated into the Council’s financial model, be noted.

Reason for the decision

The Council had responsibilities to deliver its corporate plan priorities and it must do this within the resources made available through the revenue and capital budgets for 2022/23.  The report summarised the Council’s forecast financial performance for the full year at the end of the third quarter.

To consider a report of the Portfolio Holder for Finance, Commercial and Capital Strategy.

To consider a report of the Portfolio Holder for Planning.

Decision

That Dorset Council’s comments on the Hampshire Minerals and Waste Plan: Partial Update – Draft Plan, as set out in this report, be sent to the Hampshire Authorities in response to the current consultation on the Draft Plan as amended by the Portfolio Holder for Planning in consultation with officers.

Reason for the decision

As neighbouring minerals and waste planning authority Dorset Council has been consulted by the Hampshire Planning Authorities on a proposed update to their Minerals and Waste Plan.  Dorset Council needed to ensure that the proposals in the Draft Plan do not prejudice its interests. 

The Portfolio Holder for Children, Education, Skills and Early Help to present the recommendation from the People and Health Overview Committee of 19 December 2022.

Decision

That the implementation of the new Dorset Attendance Strategy and associated plan to make attendance in educational settings a key feature of all frontline council services and partners’ work, be approved and supported.

Reason for the decision

New attendance statutory guidance from the Department for Education (DfE) took effect in September 2022. An expectation from the DfE’s guidance was to make attendance a key feature of all frontline council services. The report sought to respond to the guidance with a new Attendance Strategy for Dorset which had been developed with our schools and partners.

The Deputy Leader of the Council to present the report.

The Portfolio Holder for Highways, Travel and Environment to give a brief verbal update.

Cabinet Portfolio Holder(s) and Leader Members to report.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

It was proposed by Cllr P Wharf seconded by Cllr A Parry

Decision

That the press and the public be excluded for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

To receive a report of the Portfolio Holder for Culture, Communities and Customer Services.

Decision

That the proposals set out in detail within the exempt report be supported.

Reason for the decision

To review household recycling facilities in the eastern area of Dorset.