Decisions

To extend the period of compliance for Enforcement Notice (ENF/18/0246) by 1 further month. A request has been made by the contravener that such a short extended period would allow them to sort out a new lease at new premises as they are in the process of moving and they request a little more time to organise and carry out the restoration work in order to comply with the enforcement notice in the extended time period requested. The original period of compliance was 18 months (ending 13th May 2021) and an extended 5 month period was approved on 13^th Sept 2020 under delegated powers with the period of compliance ending 13^th October 2021.

With this further one month request the new extended period of compliance would be ending 13^th November 2021.

This decision is taken under delegated powers set out in Paragraph 145 of the Officer Scheme of Delegation in the Council’s constitution, which grants delegated authority “To undertake all action in order to regulate any actual, perceived or potential breach of any of the Town and Country Planning Legislation including: … (d) to determine whether or not to amend and/or withdraw any notice”.

This authority has been delegated to me through the Local Scheme of Nomination for the Executive Director for Place.

To lease 4A Longcroft Road, Weymouth, Dorset, DT4 0PA under the direct leasing scheme for homeless households.

A variation to the lease to allow works for the Moonfleet Indoor Bowling at the Marsh, Knightsdale Road, Weymouth.

This item relates to the making (adoption) of the Holwell Neighbourhood Plan Review which has recently been subject to examination by an independent examiner.

Decision of the Portfolio Holder for Planning

(a)  That the Council makes the Holwell Neighbourhood Plan Review 2017 - 2031 (as set out in Appendix A of the report to Cabinet) part of the statutory development plan for the Holwell Neighbourhood Area.

(b)  That the Council offers its congratulations to Holwell Parish Council and members of the Neighbourhood Plan Group in producing a successful neighbourhood plan review.

Decision - Howell Neighbourhood Plan Review - Dorset Council

Reason for the decision: To formally make the neighbourhood plan review part of the statutory development plan for the Holwell Neighbourhood Area. In addition, to recognise the significant amount of work undertaken by Holwell Parish Council and members of the Neighbourhood Plan Group in preparing the plan review and to congratulate the Council and Group on their success.    

Cabinet is required to approve all key decisions with financial consequences of £500,000 or more.  The Weymouth Station Gateway project has received significant funding to deliver a project.  The Dorset Coast Forum team seek an assurance from Cabinet that they can pay an amount above £500,000 when this is claimed by the Hanson to deliver the capital element of the project and in accordance with any limits agreed in the project delivery terms.

Decision of the Portfolio Holder for Highways, Travel and Environment

(a)  That Dorset Council enters a contract with Hanson Contracting for delivery of the capital element of this project subject to planning consent being obtained.

(b)  That authority be delegated to the Executive Director of Place, in consultation with the relevant Cabinet Portfolio Holder, to award the contract.

Decision - Weymouth Station Gateway Project, Payments over £500.000 - Dorset Council

Reason for the decision: Cabinet is required to approve all key decisions with financial consequences of £500,000 or more.  The Weymouth Station Gateway project has received significant funding to deliver a project.  The Dorset Coast Forum team seek an assurance from Cabinet that they can pay an amount above £500,000 when this is claimed by Hanson Contracting in accordance with any limits agreed in the project delivery terms.

To review and approve Dorset Council’s outline Bus Service Improvement Plan, which is a statutory requirement for all Local Authorities as part of the government’s National Bus Strategy 2021.

Decision of the Portfolio Holder for Highways, Travel and Environment

(a)  To agree the scope of the outline Bus Service Improvement Plan (BSIP) be agreed and the commitment of resources within existing budgets to take forward work to publish a first version of the BSIP by the end of October 2021, be supported.

(b)  That authority be delegated to the relevant portfolio holder, in consultation with the Executive Director for Place to approve the final version of the BSIP before it is published.

Decision - Bus Service Improvement Plan (BSIP) - Dorset Council

Reason for the decision: Seeking support to publish a first Dorset Council Bus Service Improvement Plan in response to Government’s new National Bus Strategy (NBS) - Bus Back Better. The BSIP sets out a vision and priorities for the future of bus services in Dorset and will be a high-level bidding document used to secure capital and revenue grant funding from the DfT.

Cabinet is required to approve all key decisions with financial consequences of £500k or more. A procurement forward plan report for 2021-22 was approved by Cabinet on 2 March 2021. As stated in the said report, as service and transformation plans are developed it may be necessary to bring further approval requests to Cabinet.

Decision of the Portfolio Holder for Finance, Commercial & Capital Strategy

(a)           To begin each of the procurement processes as set out and listed in Appendix 1 to the Cabinet report of 7 September 2021.

(b)           That in each instance the further step of making any contract award be delegated to the relevant Cabinet portfolio holder, in consultation with the relevant Executive Director.

Decision - Additional Procurement Forward Plan Report over £500k (2021 - 22) - Dorset Council

Reason for the decision: Cabinet is required to approve all key decisions with financial consequences of £500k or more. It is also good governance to provide Cabinet with a summary of all proposed procurement prior to them formally commencing. Planning procurements ensures:

·       effective stakeholder management.

·       efficient commissioning and sourcing.

·       compliance with regulations and contract procedure rules; and

·       best value for money is clearly defined.

To receive the Annual Safeguarding Board Report from Anthony Douglas Independent Chair and Scrutineer of the Pan-Dorset Safeguarding Partnership

Decision

That the overall Annual report of the pan-Dorset Safeguarding Children Partnership be received and noted.

Reason for the decision: The report was a statutory responsibility to produce hence the endorsement of all 4 statutory partners was needed – Dorset Council, BCP Council, Dorset CCG and Dorset Constabulary

Decision

a)    To begin each of the procurement processes listed in Appendix 1 to the Cabinet report of 7 September 2021.

b)    That in each instance the further step of making any contract award be delegated to the relevant Cabinet portfolio holder, after consultation with the relevant Executive Director.

Reason for the decision

Cabinet is required to approve all key decisions with financial consequences of £500k or more. It is also good governance to provide Cabinet with a summary of all proposed procurement prior to them formally commencing. Planning procurements ensures:

• effective stakeholder management.
• efficient commissioning and sourcing.
• compliance with regulations and contract procedure rules; and
• best value for money is clearly defined.

Budget Implications

Full details set out within the committee report to Cabinet of 7 September 2021

Agenda for Cabinet on Tuesday, 7th September, 2021, 10.00 am - Dorset Council

Decision

a)    To begin each of the procurement processes listed in Appendix 1 to the Cabinet report of 7 September 2021.

b)    That in each instance the further step of making any contract award be delegated to the relevant Cabinet portfolio holder, after consultation with the relevant Executive Director.

Decision

(a)  That the Council makes the Holwell Neighbourhood Plan Review 2017 - 2031 (as set out in Appendix A of the report to Cabinet) part of the statutory development plan for the Holwell Neighbourhood Area.

(b)  That the Council offers its congratulations to Holwell Parish Council and members of the Neighbourhood Plan Group in producing a successful neighbourhood plan review.

Reason for the decision

To formally make the neighbourhood plan review part of the statutory development plan for the Holwell Neighbourhood Area. In addition, to recognise the significant amount of work undertaken by Holwell Parish Council and members of the Neighbourhood Plan Group in preparing the plan review and to congratulate the Council and Group on their success.    

Consultees

Dorset Council has begun an intensive period of engagement with a wide range of key stakeholders including elected members, town and parish councils, neighbouring Local Authorities, special interest groups and transport operators.

Budget Implications

Dorset Council is eligible to claim a grant of £10,000 after the revised plan comes into force following examination. This grant is intended to cover the costs associated with the Council’s input into the production of the neighbourhood plan review including the costs associated with the examination.

Reference documents

Agenda for Cabinet on Tuesday, 7th September, 2021, 10.00 am - Dorset Council

Decision

(a)  That the Council makes the Holwell Neighbourhood Plan Review 2017 - 2031 (as set out in Appendix A of the report to Cabinet) part of the statutory development plan for the Holwell Neighbourhood Area.

(b)  That the Council offers its congratulations to Holwell Parish Council and members of the Neighbourhood Plan Group in producing a successful neighbourhood plan review.

Decision

(a)  That Dorset Council enters a contract with Hanson Contracting for delivery of the capital element of this project subject to planning consent being obtained.

(b)  That authority be delegated to the Executive Director of Place, in consultation with the relevant Cabinet Portfolio Holder, to award the contract.

Reason for the decision

Cabinet is required to approve all key decisions with financial consequences of £500,000 or more.  The Weymouth Station Gateway project has received significant funding to deliver a project.  The Dorset Coast Forum team seek an assurance from Cabinet that they can pay an amount above £500,000 when this is claimed by Hanson Contracting in accordance with any limits agreed in the project delivery terms.

Consultees

Public Health Dorset, Weymouth BID and Weymouth Town Council.

Budget Implications

Full details set out within the committee report to Cabinet of 7 September 2021

Agenda for Cabinet on Tuesday, 7th September, 2021, 10.00 am - Dorset Council

Decision

(a)  That Dorset Council enters a contract with Hanson Contracting for delivery of the capital element of this project subject to planning consent being obtained.

(b)  That authority be delegated to the Executive Director of Place, in consultation with the relevant Cabinet Portfolio Holder, to award the contract.

Decision

(a)  To agree the scope of the outline Bus Service Improvement Plan (BSIP) be agreed and the commitment of resources within existing budgets to take forward work to publish a first version of the BSIP by the end of October 2021, be supported.

(b)  That authority be delegated to the relevant portfolio holder, in consultation with the Executive Director for Place to approve the final version of the BSIP before it is published.

Reason for the decision

Seeking support to publish a first Dorset Council Bus Service Improvement Plan in response to Government’s new National Bus Strategy (NBS) - Bus Back Better. The BSIP sets out a vision and priorities for the future of bus services in Dorset and will be a high-level bidding document used to secure capital and revenue grant funding from the DfT.

Consultees

Dorset Council has begun an intensive period of engagement with a wide range of key stakeholders including elected members, town and parish councils, neighbouring Local Authorities, special interest groups and transport operators.

Agenda for Cabinet on Tuesday, 7th September, 2021, 10.00 am - Dorset Council

Decision

(a)  To agree the scope of the outline Bus Service Improvement Plan (BSIP) be agreed and the commitment of resources within existing budgets to take forward work to publish a first version of the BSIP by the end of October 2021, be supported.

(b)  That authority be delegated to the relevant portfolio holder, in consultation with the Executive Director for Place to approve the final version of the BSIP before it is published.

Decision 

That the Grants be awarded as set out in appendix attached

Reason for the Decision 

Community Recovery Fund was an open competitive fund, assessed against set criteria by officers then presented to the 2 Cllrs for their decision. 

Alternative Options considered and rejected 

NA. 

Fund and process was approved by Senior Leadership Team using the Contain Outbreak Management Fund (COMF) budget 

Consultees 

Fiona Thomas – Community Engagement Project Officer 

Jed Hewitt-Bell – Project Support Assistant 

Supported the assessment of the applications. 

Budget Implications 

Funding is from National Government and therefore no implications on the DC core budget. 

Decision

That the Grants be awarded as set out in the appendix attached.