Decisions
Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.
23/03/2020 - **Public Toilets ref: 349 Recommendations Approved
Reason
for Decision
In
line with national lockdown guidelines and to protect public health as social
distancing and cleaning cannot be maintained.
Alternative
Options considered and rejected
Leaving
toilets open was rejected as social distancing cannot be maintained.
Decision Maker: Officer Delegated Decision
Decision published: 01/06/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: All public
toilets to close from today The delegation for this decision is detailed
within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: In line with
national lockdown guidelines and to protect public health as social
distancing and cleaning cannot be maintained
|
Decision Maker (Name
and Title): Property Cell |
Alternative options considered
and rejected:
Leaving toilets
open was rejected as social distancing cannot be maintained. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matt Prosser
23/03/2020 - **Public Toilets ref: 341 Recommendations Approved
Decision
All
public toilets to close from today
The delegation for
this decision is detailed within the Scheme of Delegation in the Council’s
Constitution.
Reason
for Decision
In
line with national lockdown guidelines and to protect public health as social
distancing and cleaning cannot be maintained.
Alternative
options considered and rejected
Leaving
toilets open was rejected as social distancing cannot be maintained.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: All public
toilets to close from today The delegation for this decision is detailed
within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: In line with
national lockdown guidelines and to protect public health as social
distancing and cleaning cannot be maintained
|
Decision Maker (Name
and Title): Property Cell |
Alternative options considered
and rejected:
Leaving toilets
open was rejected as social distancing cannot be maintained. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Wards affected: (All Wards);
Lead officer: Matt Prosser
27/03/2020 - **Registration of Deaths ref: 337 Recommendations Approved
Reason
for Decision
This
move to a digital registration option provides a non-contact solution to the
registration of deaths and may be vital if Dorset experiences a high number of
deaths as a result f the virus.
Alternative
Options considered and rejected
The
suspension of death registration was considered not an option in addition to
the completion in a face-to-face environment.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 27/03/2020
Decision:
Officer
Delegated Decision
Date: 27 March
2020
|
Decision: Decision taken to begin registering deaths over the phone following
the suspension of face-to-face registrations The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: This move to a
digital registration option provides a non-contact solution to the
registration of deaths and may be vital if Dorset experiences a high number
of deaths as a result f the virus. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and the Senior Leadership Team |
Alternative options considered
and rejected:
The suspension of
death registration was considered not an option in addition to the completion
in a fac-to-face environment. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
27/03/2020 - **Refunds and Compensation ref: 336 Recommendations Approved
Reason
for Decision
To
ensure fair recompense as a result of a paid service being suspended.
Alternative
Options considered and rejected
No
action was considered not an option.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 27/03/2020
Decision:
Officer
Delegated Decision
Date: 27 March
2020
|
Decision: If as a result of the Covid-19 epidemic the council is not able to
fulfil a service which is provided on a charged basis it will seek to make
recompense to the customer. At the
discretion of the council this may be through provision of the same service
at a different time, provision of an alternative service of similar benefit
or value, refund of fees or charges, or similar arrangement. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To ensure fair
recompense as a result of a paid service being suspended |
Decision Maker (Name
and Title): Aidan Dunn,
Executive Director for Corporate Development and the Senior Leadership Team |
Alternative options considered
and rejected:
No action was
considered not an option |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Aidan Dunn
27/03/2020 - **Public Toilets ref: 335 Recommendations Approved
Reason
for Decision
Toilets being open
would increase the risk of the virus being transferred and the risk of them
being stripped of consumables due to current shortages in the supermarkets.
Alternative
Options considered and rejected
Opening
toilets would require each to be cleaned on a frequent basis during the day
which is currently not resourced.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 27/03/2020
Decision:
Officer
Delegated Decision
Date: 27 March
2020
|
Decision: Maintain decision that public toilets
are closed. The delegation for this decision is detailed
within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Toilets being open would increase the
risk of the virus being transferred and the risk of them being stripped of
consumables due to current shortages in the supermarkets. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and the Senior Leadership Team |
Alternative options considered
and rejected:
Opening toilets
would require each to be cleaned on a frequent basis during the day which is
currently not resourced. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
26/03/2020 - **Equipment for Young People ref: 334 Recommendations Approved
Reason
for Decision
To
enable vulnerable children to access education and stay in touch during
isolation period.
Alternative
Options considered and rejected
Not
providing the ex-DC equipment was considered but the needs of our vulnerable
children were prioritised.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 26/03/2020
Decision:
Officer
Delegated Decision
Date: 26 March 2020 |
Decision: 250 Surface Pro
laptops and to be provided to vulnerable children and 30 smart phones to care
leavers free of charge. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To enable
vulnerable children to access education and stay in touch during isolation
period. |
Decision Maker (Name
and Title): Theresa Leavy,
Executive Director for Children and the Senior Leadership Team |
Alternative options considered
and rejected:
Not providing the
ex.DC equipment was
considered but the needs of our vulnerable children were prioritised. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Theresa Leavy
23/03/2020 - **Play Areas ref: 333 Recommendations Approved
Reason
for Decision
Closure
implemented to minimise the risk of transfer on play equipment and to reduce
the risk of groups of children and adults gathering.
Alternative
Options considered and rejected
Alternative
would involve stationing a marshal on each playground which is not a viable
option at this time.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: All play areas managed by DC to be
closed indefinitely as of 23 March 2020. Gates will be locked, or equipment
taped off and relevant signage displayed. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Closure
implemented to minimise the risk of transfer on play equipment and to reduce
the risk of groups of children and adults gathering. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and the Senior Leadership Team |
Alternative options considered
and rejected:
Alternative would
involve stationing a marshal on each playground which is not a viable option
at this time. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
23/03/2020 - **Traveller Enforcement ref: 330 Recommendations Approved
Reason
for Decision
To
minimise the movement of people within Dorset during the COVID-19 lockdown.
Alternative
Options considered and rejected
The
continued enforcement would result in the movement of people across Dorset
potentially so was rejected as a way forward.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: Decision taken to not implement court action in respect
of a traveller site with an eviction order in place during any period of
lockdown. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To minimise the
movement of people within Dorset during the COVID-19 lockdown. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
The continued
enforcement would result in the movement of people across Dorset potentially
so was rejected as a way forward. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
23/03/2020 - **Drivers and Passenger Transport ref: 328 Recommendations Approved
Reason
for Decision
Due
to the lack of current PPE provision, this service cannot continue to safely
function at this time.
Alternative
Options considered and rejected
Alternative
option is to continue the service delivery with limited or inadequate PPE which
would cause significant risk to residents and staff.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: Drivers and passenger assistants to
cease delivery of their services from end of day 23 March 2020. The delegation for this decision is detailed
within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Due to the lack
of current PPE provision, this service cannot continue to safely function at
this time. |
Decision Maker (Name
and Title): Matthew Piles,
Corporate Director for Economy and Infrastructure and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative
option is to continue the service delivery with limited or inadequate PPE
which would cause significant risk to residents and staff. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matthew Piles
22/03/2020 - **Bereavement Services ref: 327 Recommendations Approved
Reason
for Decision
Reduction in risk
of transfer of COVID-19 between members of the public.
Alternative
Options considered and rejected
A
Dorset Council only approach was rejected in favour of a joint approach with
BCP council.
A
full closure was rejected at this stage as restricted offer can be offered
taking into account of social distancing.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 22/03/2020
Decision:
Officer
Delegated Decision
Date: 22 March
2020
|
Decision: Decision taken that joint approach will be taken with BCP council from
25 March to: ·
limit
funerals at Weymouth Crematorium to 10 people in attendance at each funeral,
excluding the officiant and funeral director ·
arrange
seating to will allow no more than 4 people on each row to adhere to the 2 metre distancing guidance. ·
reduce
service slot times from 45 minutes to 25 minutes in order to assist the
Chapel Team in cleansing the chapel before and after each service ·
close the
waiting room but allow access to toilets The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for
Decisions: Reduction in risk of transfer of COVID-19
between members of the public. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
A Dorset Council
only approach was rejected in favour of a joint approach with BCP council A full closure
was rejected at this stage as restricted offer can be offered taking into account of social distancing |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
20/03/2020 - **Weddings and Civil Partnerships ref: 325 Recommendations Approved
Reason
for Decision
The
decision has been taken to enable weddings to continue to take place in line
with social distancing guidelines
Alternative
Options considered and rejected
Alternative
options include the suspension of all weddings however this would not be in
line with current government guidelines. Continuation of weddings without
restriction of attendance is not in accordance with social distancing rules
would be very difficult to manage and would likely result in increased transfer
of the virus.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 20/03/2020
Decision:
Officer
Delegated Decision
Date: 20 March
2020
|
Decision: Restrictions at weddings and civil
partnerships to begin from 25 March in a common approach with BCP. Attendance
at to be restricted to the couple getting married/entering partnership, 2
witnesses and 2 registrars/officials, totaling 6. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: The decision has
been taken to enable weddings to continue to take place in line with social
distancing guidelines |
Decision Maker (Name
and Title): Karyn Punchard,
Corporate Director for Place Services and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative
options include the suspension of all weddings however this would not be in
line with current government guidelines. Continuation of weddings without
restriction of attendance is notin accordance with
social distancing rules would be very difficult to manage and would likely
result in increased transfer of the virus. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Karyn Punchard
20/03/2020 - **Bus Passes ref: 324 Recommendations Approved
Reason
for Decision
This decision enables residents to travel on public
transport to access supermarket slots specifically for vulnerable and older
people in the early morning.
Alternative
Options considered and rejected
Alternative
options would be to retain buss pass usage criteria as they currently stand in
order to minimise travel, however the priority for supporting residents to
access supplies is higher.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 20/03/2020
Decision:
Officer
Delegated Decision
Date: 20 March
2020
|
Decision: Agreed to relax off-peak bus pass criteria so they can be used before
9.30am The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: This decision enables residents to travel on public transport to
access supermarket slots specifically for vulnerable and older people in the
early morning. |
Decision Maker (Name
and Title): Matthew Piles,
Corporate Director for Economic Growth and Infrastructure and Senior
Leadership Team |
Alternative options considered
and rejected:
Alternative
options would be to retain buss pass usage criteria as they currently stand
in order to minimise travel, however the priority for supporting residents to
access supplies is higher. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matthew Piles
16/03/2020 - ** Food Banks ref: 322 Recommendations Approved
Reason
for Decision
At a time when
donations have dropped, grants will enable food banks to purchase supplies to
distribute to the community.
Alternative
Options considered and rejected
Alternative
options rejected include not providing support to foodbanks or supporting
foodbanks to appeal for more donations from residents.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 16/03/2020
Decision:
Officer
Delegated Decision
Date: 16 March
2020
|
Decision: Agreed for a
£1000 grant to be provided to every Dorset foodbank within the next 7 days. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: At a time when donations have
dropped, grants will enable food banks to purchase supplies to distribute to
the community. |
Decision Maker (Name
and Title): Senior Leadership
Team |
Alternative options considered
and rejected:
Alternative
options rejected include not providing support to foodbanks or supporting
foodbanks to appeal for more donations from residents |
Any conflict of interest declared by any member
consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matt Prosser
17/03/2020 - **Access to locality offices by residents ref: 314 Recommendations Approved
Reason
for Decision
Increase in absence levels due to COVID-19
resulting in the inadequate safe staffing levels within locality offices.
Impact of decision is a reduced potential transfer of COVID-19 risk to vulnerable
residents attending a public place.
Alternative
options considered and rejected
Alternative options all included the requirement
for staff to be available which current levels of absence due to the pandemic
do not allow.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 17/03/2020
Decision:
Officer
Delegated Decision
Date:
17 March 2020
|
Decision: Due to the increasing number of cases
of COVID-19 causing challenges in the workforce, public access to adult social
care locality offices has been suspended until further notice. Services are
instead encouraging residents to make contact via phone/digital. A reopening date cannot be determined
at this time due to the ongoing pandemic. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Increase in absence levels due to COVID-19 resulting in the inadequate
safe staffing levels within locality offices. Impact of decision is a reduced
potential transfer of COVID-19 risk to vulnerable residents attending a
public place. |
Decision Maker (Name and Title): Vivienne Broadhurst, Executive Director for Adults and Senior Leadership Team |
Alternative
options considered and rejected:
Alternative options all included the requirement for staff to be
available which current levels of absence due to the pandemic do not allow. |
Any conflict of interest declared by any member consulted: None |
Any dispensation granted in respect of any declared conflict of
interest: None |
Wards affected: (All Wards);
Lead officer: Vivienne Broadhurst
23/03/2020 - **Temporary Mortuary ref: 342 Recommendations Approved
Decision
The Old radio
station building on Bridport Road in Dorchester will be repurposed to be used
as a temporary mortuary.
The delegation for
this decision is detailed within the Scheme of Delegation in the Council’s
Constitution
Reason for
Decision
To
enable Dorset have appropriate facilities should there
be a significant rise in death rate.
Alternative
options considered and rejected
Other
sites were considered, risk assessed and rejected
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: The Old radio station building on Bridport
Road in Dorchester will be repurposed to be used as a temporary mortuary. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To enable Dorset have appropriate facilities should there be a
significant rise in death rate. |
Decision Maker (Name
and Title): Property cell |
Alternative options considered
and rejected:
Other sites were
considered, risk assessed and rejected |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Wards affected: Dorchester Poundbury;
Lead officer: John Sellgren
23/03/2020 - **Country Parks ref: 332 Recommendations Approved
Reason
for Decision
Will bring all Dorset Council arks in line and
prevent large number of social interactions in high profile parks that continue
to be busy.
Alternative
Options considered and rejected
Leaving
the parks open would potentially enable large groups of people to gather
breaking the lockdown guidelines.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: Avon Heath, Durlston and Thorncombe
Woods to be closed (car parks and facilities) indefinitely from 7pm on 23
March 2020 as a result of the COVID-19 pandemic. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Will bring all Dorset Council arks in line
and prevent large number of social interactions in high profile parks that
continue to be busy. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
Leaving the parks
open would potentially enable large groups of people to gather breaking the
lockdown guidelines. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
23/03/2020 - **Customer Access Points ref: 331 Recommendations Approved
Reason
for Decision
To
comply with social distancing and lockdown guidelines with the continued
provision of digital service to residents.
Alternative
Options considered and rejected
Alternative
options include keeping offices open but this was rejected as it would
encourage people to travel at a time when people are being asked by Government
to stay at home.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: Decision taken to close customer
reception points currently resourced by Customer Services at close of
business on 23 March. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To comply with
social distancing and lockdown guidelines with the continued provision of
digital service to residents. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative options
include keeping offices open but this was rejected as it would encourage
people to travel at a time when people are being asked by Government to stay
at home. |
Any conflict of interest declared by any
member consulted: None |
Any
dispensation granted in respect of any declared conflict of interest: None |
Lead officer: John Sellgren
23/03/2020 - **Tricuro Day Centres ref: 329 Recommendations Approved
Reason
for Decision
In
order to comply with social distancing and national lockdown guidelines.
Alternative
Options considered and rejected
There
is no option to keep these centres open as there is no transport operating and
PPE is limited.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 23/03/2020
Decision:
Officer
Delegated Decision
Date: 23 March
2020
|
Decision: Decision taken to for Tricuro day centres to close from the end of day on 23
March 2020 The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: In order to
comply with social distancing and national lockdown guidelines. |
Decision Maker (Name
and Title): Tony Meadows, Head
of Adults Commissioning and Senior Leadership Team |
Alternative options considered
and rejected:
There is no
option to keep these centres open as there is no transport operating and PPE
is limited. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Tony Meadows
20/03/2020 - **Customer Contact ref: 326 Recommendations Approved
Reason
for Decision
To comply with social distancing guidelines and ensure
a continued provision of a digital service to residents
Alternative
Options considered and rejected
The
alternative option would be to maintain an open door
policy. This would not be appropriate as it wouldn't enable the council to
comply with social distancing guidelines
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 20/03/2020
Decision:
Officer
Delegated Decision
Date: 20 March
2020
|
Decision: Decision taken to close the ‘open door’ policy for face to face
enquiries, closing customer service counters and moving to appointment
bookings only. Customer Access points will move from an open door
arrangement to booked appointments. Face-to-face appointments will still available for statutory
services/other services where no other alternative available for the
customer. Customer Service counters will close and move to ‘meet and greet’
function i.e. opening front door to customers on arrival and directing them
to the meeting room. Customer Services will focus on managing customer demand through
telephony and digital channels. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To comply with social distancing guidelines and ensure a continued
provision of a digital service to residents |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
The alternative
option would be to maintain an open door policy.
This would not be appropriate as it wouldn't enable the council to comply
with social distancing guidelines |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
16/03/2020 - **Ferndown Leisure Centre ref: 323 Recommendations Approved
Reason
for Decision
To reduce the risk
of transfer to the public.
Alternative
Options considered and rejected
Alternative
options would have included the rejection of the request from the Leisure
Centre.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 16/03/2020
Decision:
Officer
Delegated Decision
Date: 16 March 2020
|
Decision: At the request of
Ferndown Leisure Centre, agreed the closure of the centre effective
immediately. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: To reduce the risk of transfer to the
public. |
Decision Maker (Name
and Title): Karyn Punchard, Corporate
Director for Place Services and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative
options would have included the rejection of the request from the Leisure
Centre. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Wards affected: Ferndown South;
Lead officer: Karyn Punchard
19/03/2020 - **Office Closures ref: 321 Recommendations Approved
Reason
for Decision
With
2500 staff working from home as a result of the pandemic, a reduction of office
space is temporarily appropriate. This is in accordance with health and safety
requirements.
Alternative
Options considered and rejected
Alternative
option is for offices to remain open, but this would be at odds with national
messaging for people to work from home where necessary.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 19/03/2020
Decision:
Officer
Delegated Decision
Date: 19 March
2020
|
Decision: Agreed to move to close South Walks
House by 27/03/20. ICT activities to be completed prior to closure to enable all
staff to work remotely. Managed access will remain for those who need to
access facilities such as specialised ICT. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: With 2500 staff
working from home as a result of the pandemic, a reduction of office space is
temporarily appropriate. This is in accordance with health and safety
requirements. |
Decision Maker (Name
and Title): Senior Leadership Team |
Alternative options considered
and rejected:
Alternative
option is for offices to remain open, but this would be at odds with national
messaging for people to work from home where necessary. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matt Prosser
19/03/2020 - **Closure of Libraries ref: 320 Recommendations Approved
Reason
for Decision
The closure of
library buildings will reduce the risk of virus transfer in face-to-face
settings. The staff are also able to be redeployed to support the COVID-19
response through the Community Shield which is critical at this time.
Alternative
Options considered and rejected
Alternative
options would include the partial closure to minimise risk of transfer, however
based on current advice from public health this would still pose an
unacceptable risk to residents.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 19/03/2020
Decision:
Officer
Delegated Decision
Date: 19 March 2020
|
Decision: Agreed new operating model for
libraries. Libraries to close from 20/03/20 and move from a branch-based
model to a community-based provision. Agreed to redeploy employees to other
customer services areas to support the COVID-19 response. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: The closure of library buildings will
reduce the risk of virus transfer in face-to-face settings. The staff are also
able to be redeployed to support the COVID-19 response through the Community
Shield which is critical at this time. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative options would include the
partial closure to minimise risk of transfer, however based on current advice
from public health this would still pose an unacceptable risk to residents. |
Any conflict of interest declared by any member
consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
18/03/2020 - **Access to Leisure Facilities ref: 319 Recommendations Approved
Reason
for Decision
As
the prevalence of the COVID-19 virus increases, the protection of residents is
a priority and as such, exercise should be considered outside of enclosed
spaces.
Alternative
Options considered and rejected
Alternative
options include withdrawal of the service through full closure of leisure centres.
This has been ruled out at this stage with the decision supporting residents to
continue to exercise where possible.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 18/03/2020
Decision:
Officer
Delegated Decision
Date: 18 March
2020
|
Decision: To provide an
alternative leisure offer in a shift from centre based activities to the
provision of services in open spaces. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for
Decisions: As the prevalence
of the COVID-19 virus increases, the protection of residents is a priority
and as such, exercise should be considered outside of enclosed spaces. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior Leadership Team |
Alternative options considered
and rejected:
Alternative
options include withdrawal of the service through full closure of leisure
centres. This has been ruled out at this stage with the decision supporting
residents to continue to exercise where possible. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren
18/03/2020 - **Public Meetings ref: 318 Recommendations Approved
Reason
for Decision
Public
meetings cannot be safely held during a lockdown situation. The emergency
response command structure is in place to enable timely and informed
decision-making during the crisis.
Alternative
Options considered and rejected
Meetings
could be held virtually but Local Authorities require an amendment to current
legislation to permit this.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 18/03/2020
Decision:
Officer
Delegated Decision
Date: 18 March
2020
|
Decision: Due to the COVID-19 pandemic and the national lockdown imposed by the
Government, member led
meetings are postponed until further notice. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: Public meetings
cannot be safely held during a lockdown situation. The emergency response
command structure is in place to enable timely and informed decision-making
during the crisis. |
Decision Maker (Name
and Title): Jonathan Mair,
Corporate Director Legal and Democratic (Monitoring Officer) and |
Alternative options considered
and rejected:
Meetings could be
held virtually but Local Authorities require an amendment to current
legislation to permit this. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Jonathan Mair
17/03/2020 - **Statutory Data Returns ref: 317 Recommendations Approved
Reason
for Decision
The
COVID-19 response has required many employees to be redeployed to support the
response or to complete their normal role with increased levels of staff
sickness. This may result in statutory returns not being prioritised for
completion within normal timescales.
Alternative
Options considered and rejected
To
complete statutory returns within normal timescales. This was rejected as it
would negatively impact on our ability to respond to the COVID-19 pandemic
including supporting vulnerable people and local businesses.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 17/03/2020
Decision:
Officer
Delegated Decision
Date: 17 March
2020
|
Decision: In the absence of national guidance,
teams are to be stood down from prioritising the completion of statutory
annual data returns effective immediately. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: The COVID-19
response has required many employees to be redeployed to support the response
or to complete their normal role with increased levels of staff sickness.
This may result in statutory returns not being prioritised for completion
within normal timescales. |
Decision Maker (Name
and Title): Matt Prosser,
Chief Executive and Senior
Leadership Team |
Alternative options considered
and rejected:
To complete
statutory returns within normal timescales. This was rejected as it would
negatively impact on our ability to respond to the COVID-19 pandemic
including supporting vulnerable people and local businesses. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: Matt Prosser
17/03/2020 - **Country Parks ref: 316 Recommendations Approved
Reason
for Decision
These settings
have the potential for 50 people to come together at a time for a non-essential
reason. The decision results in a
reduced risk of transfer of COVID-19 as per government guidance at the time.
The council will
suffer a reduction of income due to closure however the decision is focused on
public health and safety of residents and staff.
Alternative
Options considered and rejected
Alternative
option to keep café's open was considered, however this would have increased
the risk of staff and the public transferring and contracting the virus at an
increased rate.
Decision Maker: Officer Delegated Decision
Decision published: 29/05/2020
Effective from: 17/03/2020
Decision:
Officer
Delegated Decision
Date: 17 March
2020
|
Decision: As a result of the COVID-19 pandemic,
all café’s within country parks to be closed effective from 18 March 2020. The delegation for this decision is
detailed within the Scheme of Delegation in the Council’s Constitution |
Key Decision: Yes |
Reason(s) for Decisions: These settings have the potential for
50 people to come together at a time for a non-essential reason. The decision results in a reduced risk of transfer
of COVID-19 as per government guidance at the time. The council will suffer a reduction
of income due to closure however the decision is focused on public health and
safety of residents and staff. |
Decision Maker (Name
and Title): John Sellgren,
Executive Director for Place and Senior
Leadership Team |
Alternative options considered
and rejected:
Alternative
option to keep café's open was considered, however this would have increased
the risk of staff and the public transferring and contracting the virus at an
increased rate. |
Any conflict of interest declared by any
member consulted: None |
Any dispensation granted in respect of any
declared conflict of interest: None |
Lead officer: John Sellgren