Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers.

Decisions published

13/09/2019 - Grant of lease to Stephen John Attrill of Watch House Café and the Rocket House, West Bay ref: 178    Recommendations Approved

Reason for Decision

To facilitate the letting of this vacant business unit

 

Alternative Options considered and rejected

None

 

 

 

Decision Maker: Officer Delegated Decision

Decision published: 17/09/2019

Effective from: 13/09/2019

Decision:

To grant a lease to Stephen John Attrill of Watch House Café and the Rocket House, West Bay.

Wards affected: Bridport;

Lead officer: Sarah Cairns


13/09/2019 - Grant of lease to Toad Hall Cottages of Unit 4, Uplyme Business Centre, Lyme Regis ref: 179    Recommendations Approved

Reason for Decision

To facilitate the letting of this vacant business unit

 

Alternative Options considered and rejected

None

Decision Maker: Officer Delegated Decision

Decision published: 17/09/2019

Effective from: 13/09/2019

Decision:

To grant a lease to Toad Hall Cottages of Unit 4, Uplyme Business Centre, Lyme Regis.

 

Wards affected: Lyme and Charmouth;

Lead officer: Sarah Cairns


12/09/2019 - Motcombe Neighbourhood Plan 2017-2027 - Independent Examiner's Report and Progress to Referendum ref: 175    Recommendations Approved

Reason for Decision

To progress the Motcombe Neighbourhood Plan to referendum so that pending a favourable vote, the plan can be "made".

 

Alternative Options considered and rejected

The Council can decide not to follow the recommendations of the Examiner, but it must set out its reasons for doing so.  In this case, it is considered that there are no valid reasons for not following the Examiner's recommendations.

Decision Maker: Portfolio Holder for Planning

Decision published: 12/09/2019

Effective from: 12/09/2019

Decision:

(a) The Motcombe Neighbourhood Plan 2017-2027, as modified (a copy of the modified plan can be emailed on request), can proceed to referendum.

 

(b) A recommendation to "make" the Motcombe Neighbourhood Plan 2017-2027 be made to a Cabinet meeting after the referendum if the result of the referendum is in support of making the plan and there are no other issues identified that would go against such a decision.

Wards affected: Gillingham;

Lead officer: Ed Gerry


06/09/2019 - Assignment of Lease - Edenhurst Guest House, 122 The Esplanade, Weymouth ref: 174    Recommendations Approved

Reason for Decision

To assign the lease n accordane with the lease.

 

Alternative Optinos considered and rejected

The delegated powers clearly gives the authority, the delegated powers the obvious way forward.

Decision Maker: Officer Delegated Decision

Decision published: 10/09/2019

Effective from: 06/09/2019

Decision:

Assignment of the lease of the Edenhurst Guest House, 122 The Esplanade, Weymouth.

Wards affected: Melcombe Regis;

Lead officer: Greg Northcote


03/09/2019 - Exempt Business Appendix - Superfast Dorset Phase 3 Ultra Contract Expansion ref: 173    Recommendations Approved

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 06/09/2019

Effective from: 03/09/2019

Decision:

The exempt appendix was received without discussion in connection with min 48 above.


04/09/2019 - To let garage No 5 Melcombe Place, Weymouth for a lease of 2 years ref: 172    Recommendations Approved

Reason for Decision

To generate income.

 

Alternative options considered and rejected

None

Decision Maker: Officer Delegated Decision

Decision published: 04/09/2019

Effective from: 04/09/2019

Decision:

To let garage No 5 Melcombe Place, Weymouth for a lease of two years.

Wards affected: Melcombe Regis;

Lead officer: Greg Northcote


04/09/2019 - Provision of a cultivation licence and access at Hambro Car Park, Portland ref: 171    Recommendations Approved

Reason for Decision

To prevent potential adverse possession claims.

 

Alternative Options considered and rejected

None

Decision Maker: Officer Delegated Decision

Decision published: 04/09/2019

Effective from: 04/09/2019

Decision:

Provision of a cultivation licence and access at Hambro Car Park, Portland.

Wards affected: Portland;

Lead officer: Greg Northcote


03/09/2019 - Procurements over £5 million in respect of: Electricity and Gas ref: 166    Item Deferred

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

Defer

 

Reason for the Decision

 

To allow further detailed consideration and investigation on this important matter prior to a formal decision being made by Cabinet.

Wards affected: (All Wards);

Lead officer: Dawn Adams


03/09/2019 - Procurements over £5 million in respect of: Highways Contractor Resource ref: 165    Recommendations Approved (subject to call-in)

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

That the procurement and award of a Dorset Highways Contractor Resource (Labour Top-Up) Framework (re-procurement exercise) be approved.

 

Reason for the Decision

 

Cabinet is required to approve all key decisions with a financial consequence of £500k or more, and procurements over £5m are subject to individual reports (Cabinet 04-06-19 refers).

 

The technical summary for reasons for the recommendation is as follows:

 

·      The pre-agreed rates and contract conditions allows Dorset Highways to respond to changing demands / circumstances quickly and efficiently.

·      The quick procured method - call off, is far quicker than the traditional quote, tender and mini-competition methods of procurement. This reduces administration and back office costs

·      The multi supplier lots provide resilience if the preferred supplier cannot fulfil the call-off

·      The multi supplier lots provide technical expertise in a variety of specialist areas

·      The multi-supplier framework has worked for the last eight years.

·      The organisation risk is LOW

Wards affected: (All Wards);

Lead officer: Dawn Adams


03/09/2019 - Policy for the awarding of discretionary Rates Relief to charities and not for profit organisations ref: 167    Recommendations Approved (subject to call-in)

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

That the discretionary rate relief policy, as set out at Appendix 3 of the report of 3 September 2019, be adopted.

 

Reason for the Decision

 

To ensure that a consistent approach is taken in relation to the award of discretionary rates relief.

Wards affected: (All Wards);

Lead officer: Stuart Dawson


03/09/2019 - Children's Residential Provision ref: 162    Recommendations Approved (subject to call-in)

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

(i)         That the Executive Director for People (Children) takes action, as outlined in the report to Cabinet of 3 September 2019, to increase the sufficiency of residential care for children in Dorset.

 

(ii)        Once options have been identified, the lead cabinet member for Children, Education and Early Help, in consultation with cabinet colleagues and corporate parenting board, be delegated powers to approve preferred sites.

 

(iii)       That consultation takes place with local residents and stakeholders about preferred sites.

 

Reason for Decision

 

For Dorset Council to make the best use of resources and securing the best outcomes, for children in care who require residential care.

 

Wards affected: (All Wards);

Lead officer: Sarah Parker


03/09/2019 - Looked After Children Reduction Case for Change ref: 163    Recommendations Approved (subject to call-in)

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

(i)         That the Executive Director for People (Children) will develop a strategy and detailed roadmap to reduce the number of children in care, taking a rights-based approach, which develops services to support children to be able to grow up in a family setting.

 

(ii)        That a further report be present to Cabinet in December 2019.

 

Reason for the Decision: The reduction of the number of children in care in Dorset would:-

 

1.    Promote the rights of children

2.    Improve the outcomes for children

3.    Enable services to be sustainable

 

Wards affected: (All Wards);

Lead officer: Mary Taylor


03/09/2019 - Superfast Broadband - To invest funds, made up from grant from the Department of Food and Rural Affairs (DEFRA) and contract outturns ref: 168    Recommendations Approved (subject to call-in)

Decision Maker: Dorset Council - Cabinet

Made at meeting: 03/09/2019 - Dorset Council - Cabinet

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

Decision

 

(i)         That authority be delegated to the lead member for Economic Growth & Skills in consultation with the lead member of Corporate Development & Change and the Executive Directors for Place and Corporate Development to approve Change Control(s) under the Superfast Dorset Phase 3 Ultrafast contract to incorporate funding derived from the DEFRA Rural Broadband Infrastructure grant award, released from in life contractual changes and from current programme underspends into the existing contract, to the contracted maximum public funding contribution of £8.9m

 

(ii)        Note that the Change Control process requires that the proposal(s) from BT (Openreach) described above would be subject to central government assurance (Building Digital UK and Rural Payments Agency for DEFRA) and Dorset Council’s own assurance (to include Superfast Dorset, Finance and Legal consultation) prior to seeking to enter into contract.

 

(iii)       Notes that the values presented within the report to Cabinet on 3 September 2019 were subject to finalisation within the contractual limits specified under recommendation (i) above.

 

 

Reason for the Decision

 

To further the Council’s corporate plan focus on Enabling Economic Growth through maximising the level of external funding drawn into Dorset to extend the provision of superfast broadband services to rural areas.

 

Central government commissioned research suggests that a £1 investment in NGA broadband returns a £20 increase in GVA for the local economy.

Wards affected: (All Wards);

Lead officer: Aidan Dunn


03/09/2019 - Deed of Rectification to cored a Deed of Easement made between WDDC and Mr and Mrs Benneyworth dated 20 July 2018 and enable the correct restrictioin to be placed on the Council's title to land at Asker Mead, Bridport ref: 164    Recommendations Approved

Reason for Decision

To correct an error

 

Alternative Options considered and rejected:

None

Decision Maker: Officer Delegated Decision

Decision published: 03/09/2019

Effective from: 03/09/2019

Decision:

To enter into a Deed of Rectification to correct a Deed of Easement made between WDDC and Mr and Mrs Benneyworth dated 20 July 2018 and enable the correct restriction to be placed on the Council's title to land at Asker Mead, Bridport.

Wards affected: Bridport;

Lead officer: Sarah Cairns


29/08/2019 - Deed of Surrender to end the lease of the academy school at Osprey Quay, Portland ref: 161    Recommendations Approved

Reason(s) for Decision

The surrender will facilitate the building being used by a SEND free school.

 

Alternative Options considered and rejected

N/A

Decision Maker: Officer Delegated Decision

Decision published: 02/09/2019

Effective from: 29/08/2019

Decision:

To enter into an agreement for a deed of surrender to end the lease of the academy school at Osprey Quay, Portland.  The agreement is subject to the consent of the Secretary of State.

Wards affected: Portland;

Lead officer: John Sellgren


27/08/2019 - Appointment of Independent Examiner of the Upper Marshwood Vale Area Neighbourhood Development Plan ref: 160    Recommendations Approved

Reason(s) for Decision

The appointment of an independent examiner is a legal requirement of the Town and Country Planning Act 1990 as amended by Localism Act 2011 once a neighbourhood plan has been submitted to the Council.

 

Alternative Options considered and rejected

There are no alternative options as the appointment of an independent examiner is a legal requirement.

Decision Maker: Officer Delegated Decision

Decision published: 02/09/2019

Effective from: 27/08/2019

Decision:

The appointment of an independent examiner for the examination of the Upper Marshwood Vale Area neighbourhood development plan.

Wards affected: Marshwood Vale;

Lead officer: Hilary Jordan