Issue - meetings

To receive a verbal update in respect of the latest Programme Highlight Report including SWAP Assurance Report, to be considered by the Shadow Executive Committee on 17 December 2018.

The Programme Director provided a verbal update in respect of the latest Programme Highlight Report, which would be considered by the Shadow Executive Committee on 17 December 2018.  The report was not available for this meeting as the agenda for the Shadow Executive Committee would not be published until 7 December.  There was no report from South West Audit Partnership at this time with their next report being the Gateway 2 report to be available in January 2019.

A number of comments were made with regard to the report not being available for the committee to view for this meeting.  In response, the Programme Director noted that the report was currently being finalised and would be considered by the Programme Board prior to it being published in the Shadow Executive Committee agenda on Friday.  The impact of the Shadow Executive Committee changing the date of their meeting was recognised and the Chairman indicated that he would be writing to the Leader of the Shadow Dorset Council to raise this issue.  A copy of the reply would be provided to members of the committee.

The Programme Director noted that overall progress remained at Amber.  There were two red milestones although it was noted that these were in relation to strategic priorities and would not impact on the arrangements for day 1.  There were some issues with regard to the setting of the Budget with some pieces of work outstanding and a report to be considered by the Shadow Executive Committee with regard to releasing money from the budget.  A series of communication pieces were to be sent out and there was confidence that outstanding issues would be resolved.