Agenda and decisions

Dorset Council - Cabinet
Tuesday, 5th November, 2019 10.00 am

Venue: Committee Rooms A&B, South Walks House, Dorchester, DT1 1EE

Contact: Kate Critchel  01305 252234 - Email: kate.critchel@dorsetcouncil.gov.uk

Items
No. Item

2.

Minutes pdf icon PDF 138 KB

To confirm the minutes of the meeting held on 1 October 2019.

3.

Declarations of Interest

To receive any declarations of interest.

4.

Public Participation pdf icon PDF 75 KB

To receive questions or statements on the business of the committee from town and parish councils and members of the public.

Additional documents:

5.

Questions from Members pdf icon PDF 51 KB

To receive any questions from members in accordance with procedure rule 13.

6.

Forward Plan pdf icon PDF 140 KB

To consider the Cabinet Forward Plan.

7.

Quarter 2 Budget Report pdf icon PDF 242 KB

To consider a report from the Portfolio Holder for Finance,  Commercial and Assets.

Decision:

Decision

(a)      That the Senior Leadership Team’s forecast for Dorset Council’s position at the end of Quarter 2 and the movement since Quarter 1 be received and noted;

(b)      That the impact that any overspend will have on reserves and the general fund be noted and

(c)       That the update to the MTFP following the Spending Review and the work in progress to develop a sustainable base budget for 2020/21 and beyond be noted.

8.

Procurement of Banking Services pdf icon PDF 71 KB

To consider a report from the Portfolio Holder for Finance, Commercial and Assets.

Additional documents:

Decision:

Decision

 

That authority be delegated authority to the Portfolio Holder for Finance, Commercial and Assets to award a contract for banking services.

9.

Procurement over £5m Report: Electricity and Gas Procurement pdf icon PDF 325 KB

To consider a report from Cllr Tony Ferrari for Portfolio Holder Finance, Commercial and Assets and Portfolio Holder for Highways, Travel and Environment.

Decision:

Decision

(a)       That authority be delegated to the Executive Director for Corporate Development (S151) and the Executive Director for Place to enter into appropriate Customer Access Agreements through the LASER framework agreement for the supply of electricity, gas and ancillary services.

 

(b)       That authority be delegated to the Executive Director for Corporate Development (S151) and the Executive Director of Place to procure and award a call off contract under a LASER framework agreement for the council’s (including partners) gas and electricity supplies for a term of up to four years for the period 2020-2024.

 

(c)        That authority be delegated to the Executive Director for Corporate Development (S151) and the Executive Director of Place to decide on the preferred in-contract purchasing option.

11.

Procurement over £5m Report: Temporary Staff and Consultants pdf icon PDF 132 KB

To consider a report from the Portfolio Holder for Corporate Development and Change and the Portfolio Holder for Finance, Commercial and Assets.

Decision:

Decision

 

That the procurement and award of Consultancy for Specialist Professional Services and the Supply of Temporary Agency Staff be approved.

10.

Transforming Cities Fund pdf icon PDF 5 MB

To consider a report from the Portfolio Holder for Highways, Travel and Environment to report.

Decision:

Decision

(a)       That authority be delegated to the Portfolio Holder for Highways, Travel and the Environment to submit a Strategic Outline Business Case (SOBC), jointly with BCP, to the Department for Transport (DfT) following consultation with the Executive Director for Place and Executive Director for Corporate Development (S151).

 

(b)       That the development of the programme contained within the SOBC submission to Full Business Case(s) detail utilising LTP funding be approved;

 

(c)        That the proposed next steps regarding both the Transforming Cities Fund (TCF) process be noted.

12.

Dorset Council - People Strategy pdf icon PDF 92 KB

To consider a report from the Portfolio Holder for Corporate Development and Change.

Additional documents:

Decision:

Decision

 

(a)       That the People Strategy and accompanying documentation as set out in Appendix 1, be approved;

 

(b)       That the equality impact assessment as set out in Appendix 3, be noted;

 

(c)        That in consultation with the Executive Director Corporate Development, the Portfolio Holder for Corporate Development and Change be delegated authority to make changes to the strategy which might occur as a result of the scrutiny process.

13.

Dorset Council Draft Transformation Plan 2020-2024 pdf icon PDF 815 KB

To consider a report from the Portfolio Holder for Corporate Development and Change.

Additional documents:

Decision:

Decision

(a)                   That the draft Transformation Plan as set out in Appendix 1, be approved;

 

(b)       That the creation of a £5 million transformation fund and the allocation criteria detailed in section 3 of the report be approved;

 

(c)        That authority be delegated to the Transformation Board as an Executive Committee of the Cabinet (comprising the Leader, the Portfolio Holder for Corporate Development and Change, and the Portfolio Holder for Finance Commercial and Assets) responsibility for:

                      i.        Oversight of the Transformation Plan; and

                    ii.        Allocation of the transformation fund according to the criteria. 

(d)                   That the proposed governance arrangements for transformation activity particularly the role of the Transformation Board and its accountability to Cabinet be approved;

 

(e)       That the equality impact assessment as set out in Appendix 2 be noted.

14.

Dorset Council's response to the Landscapes Review Final Report (Glover Review) pdf icon PDF 98 KB

To consider a report from the Portfolio Holder for Planning.

Additional documents:

Decision:

Decision

 

(a)       That the findings of the Landscapes Review be noted

 

Note: It is important to stress that Dorset Council was unable to contribute to the Review’s “call for evidence” as it was only created on 1 April 2019.

 

(b)       That council would engage with the Government concerning its response to the Landscapes Review particularly in regard to any proposal which would change the current designation and landscape management arrangements within Dorset.

 

(c)        That the contents of the desktop study set out in Appendix A be noted;

 

(d)       That having committed to put in place a new local plan by 2024 this should remain the Council’s highest planning land use priority and that the council should not be distracted from this by any reconsideration of statutory planning powers and responsibilities in Dorset following the Landscape Review. 

15.

Cross border Household Recycling Centre (HRC) use by Dorset residents pdf icon PDF 135 KB

To consider a report from the Portfolio Holder for Customer, Community and Regulatory Services.

Decision:

Decision

(a)       That an additional £405,000 in the 2020/21 budget to cover payments to Hampshire County Council (HCC) and Bournemouth, Christchurch and Poole Council (BCP) be provided  to allow Dorset residents continued access to Somerley, Millhams, Christchurch and Nuffield HRC’s; 

 

(b)       That authority be delegated to the Portfolio Holder for Customer, Community and Regulatory Services in consultation with the Executive Director for Place to finalise arrangements with HCC and BCP councils.

 

(c)        That the provision of a new Household Recycling Centre (HRC) and waste transfer facility in the east of the County be investigated as part of a wider HRC review;

 

(d)       That a survey be undertaken of the use of all Dorset Council HRCs by residents outside Dorset, to help inform the HRC review and future HRC strategy.

16.

Grants to the Voluntary and Community Sector pdf icon PDF 107 KB

To consider a report from the Portfolio Holder for Customer, Community and Regulatory Services.

Additional documents:

Decision:

Decision

(a)       That an 8 week period of consultation be agreed to consult on the following funding options for 2020/21:-

                i.        No change - maintain the current level of funding to the current organisations with no change from1st April 2020

              ii.        Maintain the current level of funding but change to the new approach to allocating funding from 1st April 2020. 

             iii.        Reduce the current level of funding to current organisations by 10% (except Citizens Advice Bureau (CAB)) and change to the new approach to allocating funding from 1st October 2020

             iv.        Reduce the current funded organisations by 10% (except CAB) for a 12-month period. Change to the new approach to allocating funding from 1st April 2021

(b)       That the draft grants application criteria set out in in Appendix 2 for consultation be approved;

(c)        That the level of funding for future years (after 2020/21) as part of the medium term financial planning process be reviewed;

(d)       That following the consultation process and prior to bringing a report back to Cabinet, the outcome of the consultation be considered by  Resources Scrutiny Committee.

17.

Calendar of Meetings pdf icon PDF 78 KB

To consider a report from the Leader of the Council.

Additional documents:

18.

Recommendation from Harbours Committee 25 September 2019 - Lyme Regis Harbour Revision Order pdf icon PDF 65 KB

To consider a recommendation from the Harbours Committee.

Additional documents:

19.

Recommendation from Place Scrutiny Committee 24 October 2019 - Community Safety Annual Report pdf icon PDF 69 KB

To consider a recommendation from Place Scrutiny Committee.

Additional documents:

20.

Climate Change Executive Advisory Panel Update

To receive a verbal update from the Portfolio Holder for Highways, Travel and Environment.

 

 

21.

Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

 

22.

Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

There are no exempt report attached to this agenda