Decisions

Reason

To facilitate a land sale on Dorset Innovation Park.  Since the acquisition of the site by Dorset Council bringing significant third party investment to the Park through the potential creation of a new high technology engineering facility, for a company satisfying the Park's wider occupation policy and the Council's economic development aims.

Alternative Options considered

Report to Cabinet - rejected as Portfolio holders have enhanced limits for delegated authority and the members are aiming to be agile towards the delivery of economic growth in Dorset.

To approve the sale of a plot of c1.4 acres at Dorset Innovation Park through the grant of a 999 year lease at an agreed price, which (subject to any further negotiation) satisfies the Council's statutory obligation to obtain best value for the sale of its property assets following the formal measurement of the plot.

Reason

To allow the tenant to assign their lease as approved within that lease.

Options

The delegated powers clearly gives the authority, the delegated powers the obvous way forward.

Assignment of Lease and the agreement of a rent review for the Beachcomber Guest House, 6 Waterlook Place, Weymouth.

Reasons

Neighbourhood Area designation

Dorset Council has received a neighbourhood plan area application from Queen Thorne Parish Council (West Dorset area). 

Neighbourhood Planning (General) and Development Management Procedure (Amendment) Regulations 2016, Regulation 5A states that where:

a)    a local planning authority receives an area application from a parish council;

b)    the area specified in the application consists of the whole of the parish council’s area; and

c)    if any part of the specified area is part of a neighbourhood plan area, none of that neighbourhood area extends outside the parish council’s area;

the local planning authority must exercise their powers under section 61G of the 1990 Act to designate the specified area as a neighbourhood plan area.

Regulation 5A also states that where this regulation applies, regulations 6 and 6A (which require consultation) do not apply. 

These provisions are summarised in Paragraph 032 (Reference ID: 41-032-20170728) of the neighbourhood planning section of the national Planning Practice Guidance (PPG). This states:

“Where a parish council applies for the whole of the area of the parish to be designated as a neighbourhood area, the local planning authority must designate the whole of the area applied for. This includes where a parish applies to extend its existing neighbourhood area to its parish boundary. Exceptions to this are where the area applied for:

·         has already been designated as a neighbourhood area which extends beyond the parish boundary; or

·         forms part of another application that has not yet been determined.”

Other provisions in the 2016 Regulations also indicate that in the circumstances outlined above, there is no requirement for a local planning authority to consult on the proposed neighbourhood plan area. However, the responsibility for designation still rests with the Council. 

In the case of Queen Thorne, the Parish Council has applied for the whole of the group parish to be designated as a neighbourhood area and none of the exceptions in Paragraph 032 of the neighbourhood planning section of the PPG apply. Under the 2016 Regulations there is, therefore, no requirement to consult on the application and the Council “must designate the whole of the area applied for”.

Scheme of delegation

Under the officer scheme of delegation (April 2019), the Executive Director of Place has the power to “make a final determination as to whether to designate a neighbourhood plan area and/or make such an area a business area”.

The Local Scheme of Nomination sets out which functions have been nominated by the Executive Director of Place and any conditions or limitations. This includes the power “to designate neighbourhood plan areas (where the Council must exercise its powers to designate the specified area applied for as a neighbourhood plan area) and neighbourhood forums”. The only condition / limitation is that the “Ward members and the relevant Portfolio Holder being informed”.

Options

As a valid application has been received from Queen Thorne Parish Council the Council must designate a neighbourhood area.

Business Area

Section 61H of the Town and Country Planning Act 1990, as amended by the Localism Act 2011, requires that when designating a neighbourhood area, a local planning authority should consider whether the area concerned should be designated as a business area. If a business area is designated, local businesses would have the opportunity to be more involved in the formation of the neighbourhood plan and would get an opportunity to vote (alongside registered electors) in the later referendum on whether the neighbourhood plan should come into force. However, this section of the Act also makes it clear that a neighbourhood area should only be designated as a business area if it is “wholly or predominantly business in nature”.

Since Queen Thorne Group Parish is largely rural in nature, it is not considered appropriate to designate the neighbourhood area as a business area.

That the neighbourhood plan area following the parish boundaries of Over Compton, Nether Compton, Sandford Orcas and Trent, as proposed by Queen Thorne Parish Council, be designated.

It is not proposed to designate the Queen Thorne neighbourhood area as a business area.

Scheme of delegation (April 2019) delegation No 138, additional delegations to the Executive Director, Place.  

Reasons

The appointment of an independent examiner is a legal requirement of the Town and Country Planning Act 1990 as amended by Localism Act 2011 once a neighbourhood plan has been submitted to the Council.

Options

There are no alterative options as the appointment of an independent examiner is a legal requirement.

The appointment of an independent examiner for the examination of the Portland neighbourhood development plan.

Reason

The appointment of an independent examiner is a legal requirement of the Town and Country Planning Act 1990 as amended by Localism Act 2011 once a neighbourhood plan has been submitted to the Council.

Option

There are no alterative options as the appointment of an independent examiner is a legal requirement.

The appointment of an independent examiner for the examination of the Sutton Poyntz neighbourhood development plan.

Reason

The appointment of an independent examiner is a legal requirement of the Town and Country Planning Act 1990 as amended by Localism Act 2011 once a neighbourhood plan has been submitted to the Council.

Options

There are no alterative options as the appointment of an independent examiner is a legal requirement.

The appointment of an independent examiner for the examination of the Bridport Area neighbourhood development plan.

Reason

To permit a continuation of the service for the processing of green waste.

Options

The delegated powers clearly gives the authority, the delegated powers the obvious way forward.

To sign a tenancy at will for the occupation of the Eco Green Site, Preston Road, Lodmoor.  Lease to follow once longer term lease arrangements confirmed.

Reason

To create a capital receipt.

Options considered

None

The exchange of land to facilitate the granting of an easement across Top of Town Car Park.

Reason

To create a capital receipt.

Options considered and rejected

Maintaining the current access across Top of Town Car Park but this requires a larger area of land and has greater implications for the development of this car park in the future.

Decisioin

The grant of an easement to facilitate access across Top of Town Car Park and hence enable a residential redevelopment of Top of Town House.

Decision

To permit a notice to charge, a licence to the lease dated 3 July 2007.

Options

The delegated power clearly gives the authority, the WPBC Management Committee relating to Hotels allows officer actions but the delegated powers the obvious way forward.

Members noted the Forward Plan for the Harbours Committee for 2019/20.

In response to a concern raised with regard to the lack of strategic items on the Forward Plan, the Weymouth Harbour Master reported that the overall Business Plan for the harbours would be brought to the committee.