Decision Maker: Officer Delegated Decision
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Reason
for Decision
A major fire on Sunday 15
November 2020 at a Dorset Council waste depot resulted in 21 Refuse Collection
Vehicles (RCVs) being destroyed. This has created an urgent need to source and
procure pre-used RCVs as replacements to swiftly remove the dependency of
hiring replacements, in order to maintain vital waste services, as this is not
economically viable for the Council. This does not give Dorset Council sufficient time to comply with standard open procedure
timescales for this procurement. The Council considers this to be a state of
urgency which it has duly substantiated. Accordingly, the Council is using the
accelerated time limits permitted under the Public Contract Regulations 2015
(regulation 27.5 for the open procedure) in respect of this procurement.
This delegated decision is
being taken in accordance with Scheme of Delegation item 32 (Chief Officer
decisions in cases of urgency). There is an urgent and pressing financial need
to take the decision and commence procurement which cannot wait until the next
available meeting of Cabinet.
Alternative
options considered and rejected
Long and
short term vehicle hire; and
Procurement of new vehicles.
Decision
To procure pre-used Waste
Collection vehicles via an open accelerated procedure in accordance with Reg
27.5 where a state of an urgency (emergency) can be substantiated by the
contracting authority. This will allow tender return to be only 15 days following
publish of OJEU Contract Notice. Budget implications £1,242,193 to be met from
Dorset Council Insurance fund.
Cllr. Spencer Flower, Cllr. Ray
Bryan and Cllr Jill Haynes have been consulted.
Publication date: 24/11/2020
Date of decision: 20/11/2020