Issue - meetings

To review the latest Programme Highlight Report to be considered by the Shadow Executive Committee.  The Programme Director will be attending the meeting.

The report will be published within the agenda for the Shadow Executive Committee for the meeting on 17 September 2018 and will be able to be viewed using the link below when the Shadow Executive Committee agenda has been published:

http://shadowcouncil.dorset.gov.uk/ieListDocuments.aspx?CId=136&MId=124&Ver=4

A copy of the report will be added to this agenda as a supplement when it is published with the Shadow Executive Committee agenda.

The committee considered the latest Programme Highlight Report which was to be considered by the Shadow Executive Committee on 17 September 2018.  The report provided information on the progress that had been made across phase 2.  The Programme Director highlighted key points from the report including:

·                There were now around 30 people working in the programme team and focused entirely on phase 2.  In addition around 200 people across the councils were involved in work to move forward implementation plans

·                The Programme Board now included all current tier 2 directors or equivalent

·                A current area under review was plans for phase 3 due to the loss of a programme manager in this area

·                The format of the Programme Milestone Plan had been updated at the request of the committee

·                The work stream reports described the key activities in each area

In response to a question the Programme Director noted that it was a challenge for the Shadow Executive Committee to consider the level of engagement with members with regard to transformation, within the timeframe available.  Work around setting a legal budget would need to take precedence.

A discussion was held with regard to the resources available to the Programme Team and in response the Programme Director reiterated the point that he had made at the previous meeting, that he trusted that the team had the resources available in order to deliver the programme.  Additional resource may be required as work progressed but he felt confident that this would be addressed as required.  He thanked members for their support but indicated that he did not require any action from the committee at this stage.

Members discussed the issues arising from the report and in particular comments were raised with regard to the way risks were recorded in the report, the transfer of social services data between councils and information that would be made available to the committee with regard to the gateway process to be undertaken.  The Programme Director confirmed that comprehensive information would continue to be supplied to the committee.