Issue - meetings

The Committee to consider the report from the Corporate Director Finance & Commercial

The Committee recognised the complexity and detail in the report and the report was presented by the Corporate Director Finance & Commercial who outlined the legislation and high-level practices of procurement

The discussion that followed covered areas such as:

·       How suppliers were chosen and selected

·       The approval process and the triple check (cost, invoice, receipt)

·       Existing suppliers and the monitoring of their performance

·       The weighting between quality, price and social value and how that was adjusted in practice

·       The definitions of quality and their weighting

·       The importance of the alignment of procurement processes with the council’s strategic direction

·       The officer process of purchasing items

Recommendation

That an approach of supplier performance to be considered and weighted as part of the procurement process.

That there is an urgent consideration given to the strategic document around the weighting of procurement practices to reflect the direction of the council

That consideration be given to the threshold ranges in the Contract procedure rules and the minimum requirements.

Actions

Corporate Director Finance & Commercial to feedback on the legal considerations of current supplier performance if that could be done.

Vote to extend was proposed by Cllr Craig Monks and seconded by Cllr Jack Jeanes.