Issue - meetings

To consider a report of the Cabinet Member for Property & Assets and Economic Growth.

(a)    That the approach to the long-term replacement of the RMMSCW Framework be approved and the procurement of the measured term contracts and identification of an appropriate framework for the commissioning of small capital works, be authorised.

(b)    That the approach to the interim solution while the long-term contracts are procured be approved.

(c)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth to award interim contracts described within Appendix B of the report, under the Westworks Dynamic Purchasing System (DPS), and subject to available budget.

(d)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth, the Executive Director Corporate/ Section 151 Officer and the Director Legal and Democratic to select the most appropriate DPS for the procurement of Capital Works.

(e)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth, the Executive Director Corporate/ Section 151 Officer and the Director Legal and Democratic to award and agree the terms of the long-term contracts described in Appendix B of the report, and subject to available budget.

Reason for the decision

To ensure the ability to deliver repairs and maintenance and small capital works to Council buildings and housing properties and to approve the procurement of the long-term solution which was intended to enhance the provision and cost effectiveness of these services to the Council’s estate.

The Cabinet Member for Property & Assets and Economic Growth set out a report seeking authority to replace the former Repairs, Minor Maintenance and Small Capital Works Framework (RMMSCW) with new contractual arrangements for delivering building repairs and maintenance services across Dorset Council’s operational, tenanted and housing properties.

The report also outlined the rationale behind the recommended approach, detailed the procurement process to be followed, and identified the needs for an interim solution from 30 September 2025 to 1 April 2026, with the options to extend to 1 April 2027.  

It was proposed by Cllr R Biggs seconded by Cllr J Andrews

 Decision

(a)    That the approach to the long-term replacement of the RMMSCW Framework be approved and the procurement of the measured term contracts and identification of an appropriate framework for the commissioning of small capital works, be authorised.

(b)    That the approach to the interim solution while the long-term contracts are procured be approved.

(c)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth to award interim contracts described within Appendix B of the report, under the Westworks Dynamic Purchasing System (DPS), and subject to available budget.

(d)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth, the Executive Director Corporate/ Section 151 Officer and the Director Legal and Democratic to select the most appropriate DPS for the procurement of Capital Works.

(e)    That authority be delegated to the Executive Director for Place in consultation with the Deputy Leader and Cabinet Member for Property & Assets and Economic Growth, the Executive Director Corporate/ Section 151 Officer and the Director Legal and Democratic to award and agree the terms of the long-term contracts described in Appendix B of the report, and subject to available budget.

Reason for the decision

To ensure the ability to deliver repairs and maintenance and small capital works to Council buildings and housing properties and to approve the procurement of the long-term solution which was intended to enhance the provision and cost effectiveness of these services to the Council’s estate.