Issue - meetings

To consider a report of the Cabinet Member for Planning and Emergency Planning.

Part 1 – That the previously set timescale milestone for the award of s106 funding to Shaftesbury Town Council, be extended as follows:

(a)           That the timescale condition requiring the completion of all necessary information required by condition, extended to 9 June 2026.

(b)           That the commencement of work on-site, extended to: 9 July 2026

That the appraisal of further information required by the conditions be agreed by the Head of Planning in consultation with the Cabinet Member for Planning and Emergency Planning, and any subsequent transfer of funds (and land) be made under the relevant officer delegation in accordance with the s106 protocol process. Failure to comply with either milestone extension would result in referral to Cabinet for further consideration.

Part 2 – That provision for up to 10% of the current total award value of £919,563 be available for early drawdown prior to the new milestone deadlines, to support the recovery of costs to-date and future expenditure relating to the refinement of the design.

Any further expenditure which required payment via the early draw down must be agreed in advance with Dorset Council. To ensure that the amount spent against the10% early drawdown was monitored and not exceeded.

Reason for the decision

To increase the level of flexibility in the award of s106 funding to Shaftesbury Town Council to support delivery of important community infrastructure at Mampitts Green, Shaftesbury.

The Cabinet Member for Planning and Emergency Planning outlined a progress report for the Mampitts Green community facilities project in Shaftesbury, for which s106 developer contribution funding had previously been conditionally awarded. Cabinet was asked to approve the extension of key milestones and the release of up to 10% of the total award to enable the Town Council to progress to the technical design stage.

In response to a question, the Cabinet Member for Planning and Emergency Planning confirmed that officers would continue to liaise with the Town Council and their project management representatives to address the requirement of the project.

It was proposed by Cllr S Bartlett and seconded by Cllr N Ireland.

Decision

Part 1 – That the previously set timescale milestone for the award of s106 funding to Shaftesbury Town Council, be extended as follows:

(a)           That the timescale condition requiring the completion of all necessary information required by condition, extended to 9 June 2026.

(b)           That the commencement of work on-site, extended to: 9 July 2026

That the appraisal of further information required by the conditions be agreed by the Head of Planning in consultation with the Cabinet Member for Planning and Emergency Planning, and any subsequent transfer of funds (and land) be made under the relevant officer delegation in accordance with the s106 protocol process. Failure to comply with either milestone extension would result in referral to Cabinet for further consideration.

Part 2 – That provision for up to 10% of the current total award value of £919,563 be available for early drawdown prior to the new milestone deadlines, to support the recovery of costs to-date and future expenditure relating to the refinement of the design.

Any further expenditure which required payment via the early draw down must be agreed in advance with Dorset Council. To ensure that the amount spent against the10% early drawdown was monitored and not exceeded.

Reason for the decision

To increase the level of flexibility in the award of s106 funding to Shaftesbury Town Council to support delivery of important community infrastructure at Mampitts Green, Shaftesbury.