Issue - meetings

To consider a report of the Leader and the Cabinet Member for Climate, Performance and Safeguarding.

Cabinet agreed

(a)    To a contract modification, in accordance with the Public Contract Regulations 2015, Regulation 72, to the existing electoral registration and elections printing contract extending the term for a period of 6 months to      31 August 2026.  The value of the permitted modification under Regulation 72 is no more than 10% of the initial contract value of £805,000 i.e. £80,500.

(b)    To the commencement of a procurement exercise for a contract for electoral registration and election printing.

Reason for decision

The Council must maintain its ability to meet statutory obligations for delivering elections and electoral registration services, and the current supplier had provisionally agreed to extend the existing contract pending internal approvals. As the estimated value of the new electoral registration and elections printing contract is £1.85 million, exceeding the £500,000 financial threshold for key decisions, Cabinet approval was required to proceed with the procurement.

The Leader of the Council, Climate, Performance and Safeguarding outlined the report regarding the need to ensure continued provision of electoral registration and election printing services. The current contract had reached its approved duration and value, and therefore a short extension was required to maintain continuity of service while officers undertook a full review and procurement process.

It was proposed by Cllr N Ireland and seconded by Cllr R Hope

Decision

Cabinet agreed

(a)    To a contract modification, in accordance with the Public Contract Regulations 2015, Regulation 72, to the existing electoral registration and elections printing contract extending the term for a period of 6 months to      31 August 2026.  The value of the permitted modification under Regulation 72 is no more than 10% of the initial contract value of £805,000 i.e. £80,500.

(b)    To the commencement of a procurement exercise for a contract for electoral registration and election printing.

Reason for decision

The Council must maintain its ability to meet statutory obligations for delivering elections and electoral registration services, and the current supplier had provisionally agreed to extend the existing contract pending internal approvals. As the estimated value of the new electoral registration and elections printing contract is £1.85 million, exceeding the £500,000 financial threshold for key decisions, Cabinet approval was required to proceed with the procurement.