Issue - meetings

To consider a report of the Cabinet Member for Finance & Capital Strategy.

Cabinet agreed

(a)           To delegate authority to the relevant Cabinet Member, after consultation with the relevant Executive Director or Director, to:

(b)           To begin each of the procurement procedures (or variation) listed in Appendix 1 of the report of 19 May 2026 (subject to an approved and available budget); and

(c)           Final procurement documentation developed within the broad scope set out in the procurement briefing notes (available on request); and

(d)           Contract award (via a recommendation to award report / Executive Decision as appropriate) provided the tender outcome is within + 5% of the budget agreed with Finance when each project begins subject to agreement of the Section 151 Officer in consultation with the Cabinet member for Resources & Finance.

(e)           To support continued early engagement with Commercial & Procurement for higher‑value and higher‑risk activity. Cabinet endorsed the use of the pipeline as a key governance and assurance tool.

Reason for the decision

Delegation supported timely, well‑planned and compliant procurement by improving visibility, prioritisation and resource use, while strengthening audit assurance and allowing significant matters to be escalated to Cabinet.

To ensure compliance with: Procurement Act 2023 and Dorset Council Contract Procedure Rules.

The Cabinet Member for Resources and Finance presented a report outlining a forward view of planned and known procurement activity expected to exceed £500,000, which required approval as Key Decision prior to commencement. The report supported good governance, transparency and forward planning and the appendix set out the indicative pipeline of procurements and contract variations above the threshold.

It was proposed by Cllr S Clifford and seconded by Cllr J Andrews

Decision

Cabinet agreed

(a)           To delegate authority to the relevant Cabinet Member, after consultation with the relevant Executive Director or Director, to:

(b)           To begin each of the procurement procedures (or variation) listed in Appendix 1 of the report of 19 May 2026 (subject to an approved and available budget); and

(c)           Final procurement documentation developed within the broad scope set out in the procurement briefing notes (available on request); and

(d)           Contract award (via a recommendation to award report / Executive Decision as appropriate) provided the tender outcome is within + 5% of the budget agreed with Finance when each project begins subject to agreement of the Section 151 Officer in consultation with the Cabinet member for Resources & Finance.

(e)           To support continued early engagement with Commercial & Procurement for higher‑value and higher‑risk activity. Cabinet endorsed the use of the pipeline as a key governance and assurance tool.

Reason for the decision

Delegation supported timely, well‑planned and compliant procurement by improving visibility, prioritisation and resource use, while strengthening audit assurance and allowing significant matters to be escalated to Cabinet.

To ensure compliance with: Procurement Act 2023 and Dorset Council Contract Procedure Rules.