Venue: South Walks House, Dorchester, Dorset, DT1 1EE
Contact: Email: sdallison@dorset.gov.uk
No. | Item |
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Code of Conduct To receive any declarations
of interest. Minutes: There was no declarations of interest to report. |
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To approve the minutes of the meeting held on 27 September 2018. Minutes: The minutes of the last meeting were confirmed as a correct record and signed by the Chairman. |
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Public Participation (30 Minutes) To receive any public
questions or statements on the business of the Shadow Dorset Council. Members
of the public may submit a written question to the Leader, Portfolio Holder or
Chairman of the Shadow Council or committee.
Questions or statements must have been submitted to the Interim
Monitoring Officer by 10.00am on 10 December 2018. Minutes: There was no public participation to report. |
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Questions from Shadow Councillors (30 Minutes) A Shadow Councillor may ask the Chairman, Leader, Portfolio Holder or the Chairman of a committee any question about a matter which the Shadow Council, the Shadow Executive or committee has powers, duties or responsibilities. Questions must have been submitted to the Interim Monitoring Officer by 10.00am on 10 December 2018. Minutes: There were no questions from Councillors. |
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Minutes of the Shadow Executive Committee PDF 303 KB To receive and note the minutes of the Shadow Executive Committee, 15 October and 12 November 2018. Additional documents: Minutes: The minutes of the meetings held on 15 October and 12 November 2018 were received and noted. |
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Minutes of the Shadow Overview and Scrutiny Committee PDF 122 KB To receive and note the minutes of the Shadow Overview and Scrutiny Committee, 8 October and 7 November 2018. Additional documents: Minutes: The minutes of the meetings held on 8 October and 9 November 2018 were received and noted. |
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Mr J Mair, Interim Monitoring Officer and Mr A Dunn left the meeting room at this juncture. |
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Confirming the permanent appointment of the Senior Leadership Team For Dorset Council PDF 125 KB To consider a report by A Twelves. Additional documents: Minutes: The Shadow Council considered a report on the selection committees’
recommendations to appoint the Executive Director People, Adults, the Executive
Director People, Children’s and the Executive Director Place. The selection
committees also recommended to the Shadow Council the appointment to the
following posts; Executive Director Corporate Development and Corporate
Director Legal & Democratic. In considering the report, some members expressed concern that they were
being asked to rubber stamp a decision made by the appointments panel, without
detailed information on the individuals concerned. However others indicated that they had
confidence in the robust interview process that had taken place. It was proposed by Cllr Ferrari as Chair of the selection committee that
Aidan Dunn be appointed as the Executive Director, Corporate Development (S151)
It was proposed by Cllr Flower as Chair of the selection committee that
Jonathan Mair be appointed as the Corporate Director Legal
& Democratic for Dorset Council. The Shadow Council was also asked to consider the appointment to the
statutory role of Electoral Registration Officer within the remit of the Chief
Executive and upon being put to the vote the motion was carried. Decision (a) That the appointment of Aidan Dunn to the position of
Executive Director Corporate Development at a spot salary of £135,000, be
approved; (b) That the appointment of Jonathan Mair
to the position of Corporate Director Legal & Democratic at a spot salary
of £105,000, be approved; (c) That the appointment to the position of Executive Director
People, Adults at a spot salary of £135,000 (details to be released at a later
date), be noted; (d) That the appointment of Sarah Parker to the position of
Executive Director People, Children’s at a spot salary of £135,000, be noted; (e) That the appointment of John Sellgren
to the position of Executive Director Place at a spot salary of £135,000 be
noted. Appointments would be taken up
at the earliest possible date and would be dependent upon individual notice
periods for the successful candidates. (f) That the addition of the statutory role of Electoral
Registration Officer within the remit of the Chief Executive duties and
responsibilities be agreed. |
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Mr J Mair and Mr A Dunn returned to the meeting. |
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Appointment of External Auditors PDF 109 KB To consider a report by S Mackenzie. Minutes: Members were
advised that Dorset Council and the Shadow Dorset Council were legally required
to appoint external auditors. Cllr Ferrari
set out a proposal to appoint the Public Sector Audit Appointments Limited
(PSAA) who were willing to manage the appointment of auditors to both
councils. However both councils would be
required to opt-in to the arrangements to allow PSAA to act. It was proposed by
Cllr Ferrari seconded by Cllr Lacey-Clarke Decision That Dorset Council
and the Shadow Dorset Council opt-in to the arrangements for the appointment of
external auditors, managed by Public Sector Audit Appointments Limited. |
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Urgent items To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B(4) (b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. Minutes: The Chairman advised that there was one item of business to be reported to the Shadow Council. |
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Changes to the Constitution Minutes: The Corporate Director
Legal & Democratic reported that in line with the rules of the Shadow
Council constitution, the Leader of the Shadow Council had amended the Council
meeting quorum to 41 members. Following any such
amendment these changes must be reported to the next meeting of the Shadow
Dorset Council. In response to questions
regarding this decision, the Leader of the Shadow Dorset Council informed
members that the decision had been made to reduce the number as a sensible pragmatic
approach; recognising that fewer councillors were attending the shadow council
meetings. The Chairman further indicated that it was important that the Shadow Council was able to take important decisions at future meetings in the New Year, but this decision did not preclude all members from continuing to attend. |