Venue: Committee Room A, South Walks House, South Walks Road, Dorchester
No. | Item |
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Election of Chairman To elect a Chairman of the Shadow Overview and Scrutiny Committee for the 2018/19 shadow period. Minutes: It
was proposed by J Sewell seconded by S Bartlett Decision That
T Jones be elected Chairman of the Shadow Overview and Scrutiny Committee for
the 2018/19 shadow period. |
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Election of Vice-chairman To elect a Vice-chairman of the Shadow Overview and Scrutiny Committee for the 2018/19 shadow period. Minutes: It
was proposed by J Somper seconded by M Wiggins Decision That
C Brooks be elected Vice-chairman of the Shadow Overview and Scrutiny Committee
for the 2018/19 shadow period. |
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Declarations of interest Councillors are required to comply with the requirements of the Localism Act 2011 regarding disclosable pecuniary interests. Minutes: There were no declarations of interest. |
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Public participation To receive any public questions or statements on the business of the Shadow Dorset Council. Minutes: There were no representations from members of the public. |
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Responsibility of the Overview and Scrutiny Committee PDF 48 KB To note the Responsibility of the Overview and Scrutiny Committee Minutes: Members noted the Responsibility of the Shadow Overview and Scrutiny Committee as set out in the Constitution of the Shadow Dorset Council. |
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Meetings of the committee 2018/19 To note the dates of the committee during 2018/19 and to consider the timing and venue of meetings Dates scheduled in the agreed calendar of meetings are as follows: 20 June 2018 4 September 2018 15 November 2018 10 January 2019 Minutes: Members
considered the arrangements for meetings of the committee during 2018/19. Four meetings of the committee had been
scheduled into the calendar of meetings, however it was noted that there would
be a need for additional meetings. Members
considered their preference for the timing of meetings of the committee and
through discussion and informal voting it was agreed that meetings would
alternate between morning meetings starting at 9.30am and evening meetings
starting at 6.30pm. Members also
discussed the venue for meetings and it was agreed that meetings would be held
in Dorchester as it represented a central location for the shadow council area. Decision a)
That the timing of meetings of the Shadow Overview and Scrutiny
Committee alternate between morning meetings starting at 9.30am and evening
meetings starting at 6.30pm b)
That meetings of the committee be held in Dorchester Consideration
was given to the need for additional dates of the committee. The Interim Head of Paid Service noted that a
meeting of the Leader and Deputy Leader of the Shadow Executive was to take
place the following day where the issue of dates for that committee would be
discussed. It was agreed that additional
dates of the Shadow Overview and Scrutiny Committee would be considered in
light of the outcome of these discussions. The
Group Manager, Governance and Assurance provided an overview of the bodies and
documentation which would be of interest to the committee in respect of the
Shadow Council arrangements and the Local Government Reorganisation
Programme. The Chairman noted that an
informal meeting would now be held in order to consider the principles for
guiding the work of the committee in order to report back to the next meeting
of the committee, and a discussion was held as to which members would be
included in the meeting. Following the
discussion it was agreed that a meeting would be held shortly between the Chairman
and Vice-chairman of the committee and officers. Feedback would be provided to the committee
at the next meeting where all committee members would have the opportunity to
contribute to the discussion. Further
consideration was given to the frequency of meetings of the committee and
although the discussion being held in respect of Executive future dates was
noted, members were keen to set some additional dates as soon as possible. It was agreed that future dates would be
reviewed following the outcome of the meeting being held and a schedule of
dates for monthly meetings established. Members
considered items that the committee may wish to examine and a point was made
that the committee could look at things that were happening as well as things
that the committee thought should be happening.
The Chairman noted that as a non-decision making committee, the
committee could make recommendations as relevant to the Shadow Executive or
Council. In
response to a question it was noted that agendas for the Shadow Executive would
be available on the Modern.Gov app. |
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Urgent items To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. Minutes: There were no urgent items. |