Agenda

To receive any apologies for absence.

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct.  In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

Business of extraordinary meetings of the Full Council – Procedure Rule 3.2 states:

“Unless the Chairman is of the opinion that an item should be considered as a matter of urgency, Full Council will only consider the business which is specified in the notice of the extraordinary meeting. Petitions, questions, deputations and statements will be accepted only if they relate to the business for which the extraordinary meeting has been arranged”.

A period of 30 minutes is allocated to receive and respond to questions and statements on the business of the Council in the following order:

(a) Questions and statements from Town and Parish Councils;

(b) Questions and statements from those living or working in the Dorset Council area;

A person or organisation can submit either 1 question or 1 statement at each meeting. 

You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response.  If you submit a statement for Full Council this will be circulated to all members of the council in advance of the meeting as a supplement to the agenda and appended to the minutes of the meeting for the formal record, but it will not be read out at the meeting.  The first 8 questions and the first 8 statements received by Democratic Services will be accepted on a first come first served basis in accordance with the deadline below:  

The full text of the question or statement must be received by 8.30am on Thursday 20^th March 2025. All submissions must be emailed to susan.dallison@dorsetcouncil.gov.uk 

When submitting your question or statement please note that:

·       You can submit 1 question or 1 statement for each meeting;

·       A question may include a pre-amble to set the context, each question, including the pre-amble can consist of up to 450 words and you will be given up to 3 minutes to read out your question;

·       Sub-divided questions will not be accepted;

·       When submitting a question please indicate who the question is for, i.e. the name of the Cabinet member;

·       You will need to include your full name, address and contact details;

·       All questions and statements will be published with the minutes of the meeting as a matter of public record.

Before submitting your question or statement please read the Council’s Procedure Rules paragraphs 9.1 – 9.12 to ensure that your question/statement is compliant.

Part 2 Rules of Procedure - Council and Committee Procedure Rules.pdf

Business of extraordinary meetings of the Full Council – Procedure Rule 3.2 states:

“Unless the Chairman is of the opinion that an item should be considered as a matter of urgency, Full Council will only consider the business which is specified in the notice of the extraordinary meeting. Petitions, questions, deputations and statements will be accepted only if they relate to the business for which the extraordinary meeting has been arranged”.

A period of 15 minutes is allocated to receive and respond to petitions in accordance with the council’s petitions scheme.

A period of 15 minutes is allocated to receive and respond to deputations in accordance with the council’s constitution.

The petitions scheme and procedures relating to deputations can be viewed at:

Council Procedure Rules

Business of extraordinary meetings of the Full Council – Procedure Rule 3.2 states:

“Unless the Chairman is of the opinion that an item should be considered as a matter of urgency, Full Council will only consider the business which is specified in the notice of the extraordinary meeting. Petitions, questions, deputations and statements will be accepted only if they relate to the business for which the extraordinary meeting has been arranged”.

To receive questions submitted by councillors.  The deadline for receipt of questions is 8.30am on Thursday 20^th March 2025.

To consider a recommendation from the Place & Resources Scrutiny Committee. (Recommendation to be published as a supplement to this agenda after the meeting on 20^th March).

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended).

The public and the press will be asked to leave the meeting whilst the item of business is considered.

There is no exempt business scheduled for this meeting.