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Contact: Susan Dallison 01305 252216 - Email: susan.dallison@dorsetcouncil.gov.uk
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To confirm the minutes of the
meeting held on 16 November 2020. Minutes: The minutes of the meeting held on 16 November 2020 were confirmed as a correct record and would be signed at a later date. |
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Declarations of Interest To receive any declarations
of interest. Minutes: No declarations of disclosable pecuniary interests were made at the meeting. |
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Public Participation To receive questions or
statements on the business of the committee from town and parish councils and
members of the public. Public speaking has been
suspended for virtual committee meetings during the Covid-19 crisis and public participation
will be dealt with through written submissions only. Members of the public who live, work
or represent an organisation within the Dorset Council area, may submit up to
two questions or a statement of up to a maximum of 450 words. All submissions
must be sent electronically to susan.dallison@dorsetcouncil.gov.uk by the deadline set out below. When submitting a question
please indicate who the question is for and include your name, address and
contact details. Questions and statements received in line with the
council’s rules for public participation will be published as a supplement to
the agenda. Questions will be read out by
an officer of the council and a response given by the appropriate Portfolio
Holder or officer at the meeting. All questions, statements and responses
will be published in full within the minutes of the meeting. The deadline for
submission of the full text of a question or statement is 8.30am on Tuesday 12 January
2021. Minutes: There were no public questions or statements. |
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Internal Audit 2020/21 Plan Progress Report PDF 595 KB To consider the 2020/21 Plan Progress Report from SWAP. Minutes: Rupert Bamberger, Assistant Director, SWAP, introduced a report on the Internal Audit 2020/21 Plan Progress report. On behalf of the committee the Chairman asked that thanks be passed onto all the staff at SWAP for all of their hard work. Members of the committee asked a number of questions in relation to the report in respect of: Duplicate payments Areas of non-compliance Number of outstanding recommendations Level of data protection training taking place Transformation Transport Operators Licence. Decision That the report be noted. |
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Risk Management Update PDF 108 KB To consider a report from the Service Manager for Assurance. Additional documents:
Minutes: Marc Eyre, Service Manager for Assurance, introduced the Risk Management Update report . Members of the committee discussed the report and asked questions relating to: The procurement of a replacement transport management system (Trapeze). The Chairman requested a revised date for this procurement exercise. The Chairman also requested that officers set up a meeting with himself, Cllr Turner and Cllr Bartlett to discuss a way forward for dealing with the Vehicle Operators Licence and PUWER Regulations. In response to a query from the Chairman, the Service Manager for Assurance agreed to liaise with the Health & Safety Team on how health and safety reports could be incorporated into information provided to councillors. Councillors also discussed: Highlighting self-insurance on the Risk Register; Implementing a 5x5 risk matrix; How to assess mitigation measures put in place; Failure to adapt services and communities to the impact of a changing climate – the Service Manager for Assurance agree to seek a response from the risk owner on whether the council was lagging behind. Decision That the report be noted.
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External Audit Update: Update on the points raised by Deloitte at the meeting of the Audit & Governance Committee on 16 November 2020. To receive a verbal update from the Executive Director for Corporate Development. Minutes: The Executive Director for Corporate Development introduced an item on the external audit update. Ian Howse from Deloitte provided members with an update on progress; it was hoped that the audit would be completed by mid February. The Chairman hoped that the audit to be available for the next Audit & Governance Committee meeting on 22 February 2021. |
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Council Tax Briefing To receive a briefing from the Corporate Director, Finance & Commercial. Minutes: Mark Payne, Business Development Team Leader gave a presentation on Council Tax. The presentation slides would be sent to all members of the council, for information, after the meeting. |
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Redmond Review Briefing To receive an update from the Service Manager for Finance Policy & Compliance. Minutes: The Service Manager for Finance Policy & Compliance gave a presentation on the Redmond Review, the independent review into the oversight of Local Audit and the transparency of local authority reporting by Sir Tony Redmond. The Democratic Services Team were currently investigating training options for members of the Audit and Governance Committee and the Chairman asked members to respond to the survey on training needs. |
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Constitutional Changes To report to the committee on any changes made to the Constitution under powers delegated to the Monitoring Officer. Minutes: The Corporate Director for Legal & Democratic and Monitoring Officer updated the committee on a change to the Constitution implemented under delegated powers. The Procedural Rules had been updated to require political group leaders, in addition to the Chairman of Council, to be consulted on whether a Notice of Motion submitted by a councillor was valid. |
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To consider the work programme for the Committee. Minutes: The committee noted the Forward Plan. As a change to the published Forward Plan it was agreed to add the External Audit Update to the February meeting. |
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Urgent items To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes. Minutes: There were no items of urgent business. |
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Exempt Business To move the exclusion of
the press and the public for the following item in view of the likely
disclosure of exempt information within the meaning of paragraph 3 of schedule
12 A to the Local Government Act 1972 (as amended). The public and the press will
be asked to leave the meeting whilst the item of business is considered. There is no exempt business. Minutes: There were no items of exempt business. |