Agenda and minutes

Dorset Council - Place Scrutiny Committee
Monday, 13th January, 2020 3.00 pm

Venue: Committee Rooms A/B, South Walks House, South Walks Road, Dorchester, DT1 1EE

Contact: Lindsey Watson  01305 252209 - Email:

No. Item


Declarations of Interest

To receive any declarations of interest.


There were no declarations of interest.


Public Participation

To receive questions or statements on the business of the committee from town and parish councils and members of the public.


There were no representations from town or parish councils or from members of the public.


Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.


There were no urgent items.


Pre-decision Scrutiny of the 2020/2021 Budget pdf icon PDF 854 KB

The Scrutiny committees are asked to consider the budget proposals on behalf of the residents of Dorset, and to provide constructive challenge to decision-makers before a final decision is made.



The committee was invited to consider the budget proposals for 2020/21 prior to consideration at Cabinet on 28 January and Full Council on 18 February 2020.  The report set out the proposals for Dorset Council’s 2020/21 revenue and capital budgets, summarised the medium-term financial plan, which covered the following four years to 2024/25 and included the capital strategy and treasury management strategy.  The committee had the opportunity to consider the implications of the proposals on behalf of residents of Dorset and to provide constructive challenge to decision makers before a final decision was made.  It was noted that the comments made by the committee would be reported to Cabinet on 28 January 2020 and taken into consideration as part of the budget setting process.


The Executive Director of Place Services provided an introduction to the report and noted that he was confident that plans were in place in order to deliver proposed efficiency savings.


The committee considered the issues arising from the report and during discussion, the following points were raised:


·                A discussion was held with regard to work on asset management and disposal and a point raised about the opportunities for revenue raising and capital realisation.  A review of the council’s asset portfolio was to be undertaken with a separate piece of work to identify assets to be disposed with a savings target of £15m.  A potential list of assets for disposal would be produced and consultation undertaken with officers and councillors.  A request was made for a timetable to be produced for this work with an end date

·                Work was being undertaken in respect of the harmonisation of charges and the example of car parking charges was discussed.  Consultation would be undertaken with councillors and local councils in order to gain local knowledge and a report would be considered by Cabinet.  The need to consider local circumstances was highlighted and councillors would play an important role in this discussion

·                Planning fees were being considered through review of the planning transformation budget

·                A discussion was held with regard to transformation initiatives and a point raised on funding for recommendations coming out of Executive Advisory Panels (EAPs).  Recommendations arising from the work of EAPs would be considered by the relevant scrutiny committee and Cabinet and it would be for Cabinet to consider cost implications if relevant

·                The use of technology within services was raised and an example provided in relation to refuse collection vehicles

·                A point was raised with regard to income generation and how it fitted in with this year’s budget

·                Reference was made to work being undertaken in the highways area and a recent report that had been received which highlighted the good work being undertaken and identified areas where improvements could be made.  A specific reference was made to the permit system used for charging organisations where roads had to be closed for works

·                The Chairman noted that there were assumptions made throughout the budget and therefore risk associated, however there was a need to set a  ...  view the full minutes text for item 25.


Exempt Business

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended).


The public and the press will be asked to leave the meeting whilst the item of business is considered.


There is no exempt business.


There was no exempt business.