Venue: MS Teams Event
Contact: Denise Hunt 01305 224878 - Email: denise.hunt@dorsetcouncil.gov.uk
No. | Item |
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Apologies To receive any apologies for
absence. Minutes: Apologies for absence were received from Cllr Rob Hughes and Ken Buchan, Head of Environment and Wellbeing. |
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Declarations of Interest To disclose any
pecuniary, other registerable or personal interest as set out in the adopted
Code of Conduct. In making their disclosure councillors are asked to state the
agenda item, the nature of the interest and any action they propose to take as
part of their declaration. If required,
further advice should be sought from the Monitoring Officer in advance of the
meeting. Minutes: Cllr Mark Roberts declared that he held a mooring at West
Bay Harbour. |
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Public Participation PDF 46 KB To receive
questions or statements on the business of the committee from town and parish
councils and members of the public. Public speaking
has been suspended for virtual committee meetings during the Covid-19 crisis
and public participation will be dealt with through written submissions only. Members of the public who live, work or represent an
organisation within the Dorset Council area, may submit up to two questions or
a statement of up to a maximum of 450 words. All submissions must be sent
electronically to denise.hunt@dorsetcouncil.gov.uk by the deadline set out
below. When submitting a question please indicate who the question is for
and include your name, address and contact details. Questions and
statements received in line with the council’s rules for public participation
will be published as a supplement to the agenda. Questions will
be read out by an officer of the council and a response given by the
appropriate Portfolio Holder or officer at the meeting. All questions,
statements and responses will be published in full within the minutes of the
meeting. The deadline for submission of the full text of a question or
statement is 8.30am on Monday 14 June 2021. Minutes: A public question was read out at the meeting. A copy of the question and response is
outlined in the appendix to these minutes. |
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Chairman's Report To consider a verbal report by the Chairman. Minutes: The Chairman stated
that, at the Annual Meeting of Council on 4 May 2021, it was agreed that all
council meetings that are not executive in nature, would continue to be held virtually
from 7 May 2021 until such time as social distancing requirements were
removed. Whenever a decision was required, committee members would
express a ‘minded to’ decision in respect of recommendations set out in officer
reports, with decisions being taken under officer delegated authority in the
light of ‘minded to’ decisions expressed by members in the virtual
meetings. John Sellgren, the Executive
Director of Place had joined the meeting to fulfil this role. The Chairman also reported on the following points:-
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Harbour Consultative Group (HCG) Minutes PDF 48 KB To note the minutes of the Weymouth, Bridport and Lyme Regis Harbour Consultative Groups. Additional documents: Minutes: The Chairman welcomed the newly appointed Chairmen of the
Bridport and Lyme Regis HCGs to their first Harbours Committee meeting. The Chairmen of the Weymouth, Bridport and Lyme Regis HCGs
presented the minutes of meetings of the HCGs held during May 2021. Noted |
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Harbour Master Updates PDF 1 MB To receive updates from the Weymouth and Bridport & Lyme Regis Harbour Masters. Additional documents: Minutes: The Harbour Masters presented their updates. Noted |
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Flood & Coastal Erosion Risk Management (FCERM) Engineering Update PDF 72 KB To consider a report by the Lead Manager - Flood & Coastal Erosion Risk Management (FCERM). Additional documents: Minutes: The Lead Officer - FCERM presented an update report for the
three Dorset Council Harbours. Noted |
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Budget Outturn Report PDF 89 KB To consider a report by the Weymouth and Bridport & Lyme Regis Harbour Masters. Additional documents:
Minutes: The Committee considered a report on the final position for the harbour revenue budgets for Weymouth, Bridport and Lyme Regis harbours at the end of March 2021 and the final position of the Weymouth Harbour reserves for 2020-21. Further to questions put by members, the committee was informed that:
Noted |
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Budget Monitoring Report PDF 91 KB To
consider a joint report by the Weymouth and Bridport & Lyme Regis Harbour
Masters and Service Manager (Finance). Additional documents:
Minutes: The Finance and Admin Manager and Harbour Masters presented
the current budget monitoring position for the harbour revenue budgets for
Weymouth, Bridport and Lyme Regis Harbours at the end of May 2021 and the predicted
position of the Harbour Reserves for 2021-22. There was some debate around the funding associated with
dredging in Weymouth Harbour, both maintenance dredging and the ability to
secure funding to dredge to a deeper level to attract larger craft as concern
was expressed that this was not clear in the report. Officers advised that the capital bidding process had
changed in light of the Harbour Revision
Order and that a further update could be provided once the processes were in
place. Resolved: That a further update on funding for dredging in Weymouth Harbour is provided at the meeting on 29 September 2021. |
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Review of the Weymouth Asset Management Plan and Impact on Future Finances PDF 87 KB To consider a report by the Weymouth Harbour Master. Minutes: The report was presented by the Finance and Admin Manager
who explained the change in approach to the Asset Management Plan. This had resulted in revised budgeted costs
funded from the operational budget and identified savings each year that
provided an improved and more sustainable financial picture. Although this review would maintain the existing assets,
there remained significant pressure on the budget with a need to continue to
look at ways of doing things differently in order to generate additional
savings. Noted |
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To consider the Harbours Committee Workplan. Minutes: The Committee noted its forward plan. |
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Urgent items To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes. Minutes: There were no urgent items. |
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Renewal of Weymouth Gig Rowing Club Lease PDF 62 KB To consider a report by the Weymouth Harbour Master. Appendix 2 of this report is not for publication by virtue
of paragraph 3 of Schedule 12A, Part 1 of the Local Government Act 1972, as
amended. The public interest in maintaining the exemption, outweighs the
public interest in disclosing it. Additional documents:
Minutes: The Committee considered a report that sought approval for
the renewal of a lease for the Weymouth Gig Rowing Club for a term of 25 years. Appendix 2 of the report was exempt from publication by
virtue of paragraph 3 of Schedule 12A, Part 1 of the Local Government Act 1972,
as amended. The
committee was minded to approve and authorise the grant to the Weymouth
Rowing Club C.I.O. of a lease for a period of 25 years from 25 March 2020 on
the terms outlined in the report and appendices. The Executive Director of Place stated that he had read the report and
listened to the presentation and subsequent questions and agreed with the view
of the committee. Decision: That a lease for a period of 25 years from 25 March 2020 on the terms outlined in the report and appendices be approved. |