Agenda and minutes

To disclose any pecuniary, other registrable or personal interest as set out in the adopted Code of Conduct.  In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

Cllr Duncan Sowry-House and Cllr Scott Florek declared an interest in item 7 due to considering themselves to be pre-determined and did not take part in the debate or vote for that item.

To confirm the minutes of the meeting held on 26 February 2025.

The minutes of the meeting held on 26 February 2025 were confirmed and signed.

Members of the public wishing to speak to the Committee on a planning application should notify the Democratic Services Officer listed on the front of this agenda. This must be done no later than two clear working days before the meeting. Please refer to the Guide to Public Speaking at Planning Committee.  Guide to Public Speaking at Planning Committee

The deadline for notifying a request to speak is 8.30am on Monday 31 March.

Representations by the public to the Committee on individual planning applications are detailed below. There were no questions, petitions or deputations received on other items on this occasion.

Erect extensions and create off road parking with modified access.

The Planning Officer presented the application, which was for the erection of an extension and creation of offroad parking. It was explained that the application had come to the committee for determination because the Parish Council had made an objection.

The location of the site was shown to members and the context of the site described, it fell within the green belt and Conservation Area. Photographs of the existing dwelling and surrounding area were provided, to give an indication of the current condition of the site.

The proposed site plan was shown and the extension and parking area were highlighted on the plans. Photographs of the interior of the dwelling showed it to be in a poor state of repair.

It was explained that the applicant had gone through an extensive pre-application process to come up with an appropriate scheme and it was noted that a previous application in 2022 had been refused.

Officers considered that the proposal represented a proportionate increase in the overall volume of the dwelling that was acceptable in the Green Beltand that it would not cause harm to the Conservation Area. There were also no objections from the Conservation Officer subject to conditions.

Public representation was received from Ms Spiller, the agent for the application, who noted that the proposal had received support from several neighbours. It was explained that the applicant had worked closely with the planning officers to ensure that a suitable scheme was presented.

Having had the opportunity to debate the merits of the application, members were in agreement that the application was appropriate and demonstrated the value of the pre-application process.

It was proposed by Cllr Coombs and seconded by Cllr Sowry-House that the application be granted.

Decision: That the application be granted subject to the conditions set out in the appendix to these minutes.

Raise the ridge of the roof and convert the loft space to form living accommodation with dormer window and rooflights.

With the aid of a visual presentation including plans and aerial photographs, the Development Management Team Leader identified the site and explained the proposal, which was to raise the roof height to an existing dwelling to achieve first floor accommodation.

Photographs of the dwelling provided a visual context of the location of the site and photographs were also provided of other properties nearby, which had undergone similar renovations. Officers considered that these other examples were modest in nature and did not have as significant an impact on the character of the area due to their location and site specific considerations.

Public representation was received from Mr McKeon, the agent for the application, who noted that there had not been any objections on the grounds of neighbouring amenity and that there were a number of properties in the area, which had undergone similar renovations.

Several members expressed support for the application due to there already being a variety of different styles and designs of dwellings on the street, therefore they did not consider that the extended roof height and dormer window would detrimentally impact the character of the area. In addition, members agreed to include a condition to ensure that obscured glazing was used in the additional dormer windows and two rear bedroom rooflights, to protect neighbouring amenity.

It was proposed by Cllr Ezzard and seconded by Morgan that the application be granted.

Decision: That the application be granted subject to the conditions set out in the appendix to these minutes.

Erect single storey front, side and rear extension.

Cllr Sowry-House and Cllr Florek moved to the public seating area in the room at 10:46.

With the aid of a visual presentation including plans and aerial photographs, the Development Management Team Leader identified the site and explained the proposal, which was a retrospective application for a single storey front extension.

It was explained that there was an error in the original plans, which resulted in the extension being located approximately 17cm away from the street rather than the approved distance of 1m. Concerns had been raised about the impact on neighbouring amenity and highway safety, however officers did not consider these concerns to warrant refusal of the application.

Public representation was received from Cllr Sowry-House, who spoke as the local Ward Member. He noted that the extension contributed to an intrusive impact on the street scene, which harmed the character of the area and as such the 17cm set back distance was inappropriate.

Cllr Sowry-House and Cllr Florek left the room.

The committee had the opportunity to debate the merits of the application and several members raised concerns with the application. They considered that the distance of 17cm between the extension and the highway was too small and this negatively impacted the character of the area and the visual amenity of the street scene.

It was proposed by Cllr Coombs and seconded by Cllr Trite that the application be refused.

Decision: That the application be refused for the reasons set out in the appendix to these minutes.

Erect 3 no. dwellings with associated parking, access and landscaping. (demolish existing dwellings)

The Development Management Team Leader presented the report for the variation of condition application. It was explained that the proposal was to vary a condition on an application that had previously been brought to the committee and approved in September 2024.

It was explained to members that the application was to vary a condition to ensure that the dwellings used 120 litres of water per day, rather than the previously approved 125 litres in order to align with the nutrient neutrality calculation used to identify necessary mitigation to avoid harm to Poole Harbour Special Character Area and this would be achieved through more efficient fittings in the dwellings.

Public representation was received from Ms Spiller, the agent for the application, who spoke in support of the proposal.

Members agreed that the proposed change would not detrimentally impact the application.

It was proposed by Cllr Sowry-House and seconded by Cllr Hobbs-Chell that the application be granted.

Decision: That the application be granted subject to the conditions set out in the appendix to these minutes.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972

The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph x of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting whilst the item of business is considered.  

There are no exempt items scheduled for this meeting.

 There was no exempt business.