Venue: A link to the meeting can be found on the front page of the agenda.
Contact: Elaine Tibble 01305 224202 Email: elaine.tibble@dorsetcouncil.gov.uk
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Election of Chairman and Statement for the Procedure of the Meeting To elect a Chairman for the meeting and the Chairman to
present and explain the procedure for the meeting. Minutes: Resolved That
Councillor Emma Parker be elected Chairman for the meeting. The
attention of the Sub-Committee was drawn to the procedures and protocols for the meeting and the basis on which the decision would be made. |
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Apologies To receive any apologies for
absence. Minutes: No apologies for absence were received at the meeting. |
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Declarations of Interest To receive any declarations
of interest. Minutes: No declarations of disclosable pecuniary interests were made at the meeting. |
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Licensing Sub-Committee Procedures PDF 103 KB Minutes: The
Licensing Sub-Committee Procedures were drawn to the attention of, and understood
by, Members in how they were able to come to their decision and the basis for this. The processes and protocols to manage the virtual meeting were also clarified by the chairman and understood. Introductions were made and participants welcomed to the proceedings. |
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An application to vary a premises licence has been made by Shaun and Marcia Hannam, to extend the terminal hour for the on and off sales of alcohol to 2300hrs daily, and to add indoor live and recorded music on an occasional basis between 0900hrs and 2300hrs. Representations have been received and remain unresolved therefore a hearing by the licensing Sub-Committee must be held to determine the application. Additional documents:
Minutes: The Sub-Committee considered an application
by Shaun and Marcia Hannam to vary the current
licence at Clapcotts Farm, Spetisbury, Blandford Forum, to include:- ·
the
supply of alcohol for on and off sales between 1800hrs and 2300hrs daily ·
the
inclusion of live music (indoors only) on an occasional basis during
licensed hours. ·
the
inclusion of recorded music (indoors only) on an occasional basis
during licensed hours. so as to benefit the success of their
business at their café premises, within the grounds of their farm. The officer’s report detailed the basis of
the application, how any permission would be applied in practice and what the
premises, and the café business, entailed. Clapcotts Farmhouse was a farm building on
the edge of the village of Spetisbury -
being part of the Dorset County Estate /County Farms – of which Mr and Mrs
Hannam were tenants - that ran various small events to diversify their farm
business including the holding of weddings, birthday parties, local village
community events, as well as the running of a farm shop and cafe. The
application was designed to enhance their capacity to optimise this and to
maintain a viable and successful enterprise. The characteristics of the site were
described, with the farm building used for events being an old farm building
with minimal acoustic properties, with a
dining area being insulated to ceiling and wall; a vestibule constructed
to the dining area to allow entry and exit without reducing the acoustic
properties of the dining area; and an under-cover seating area: being a roofed
area with open space to the outside with low acoustic properties. The hospitality venue – known as The Shack –
management plan was accessible to the Sub-committee showing what measures were
in place to address activities that took place, with the hospitality aspect of
their business so as to be able to run the business successfully. Should the variation be granted, it would
consequently mean that the licensable hours would be between 0900hrs to 2300hrs
every day. As a representation had been received - an
objection - and remained unresolved, it was now necessary for the Sub-Committee
to consider it and determine the application. A critical condition of any grant
of permission recommended by officers was that officers also recommended adding
the following conditions which were consistent with the new operating schedule
and did not relate directly to music noise:- ·
bottles
would not be placed in any external receptacle after 1800hrs and before 1000hrs
to minimise noise disturbance to neighbouring properties. ·
clear
and legible notices would be displayed at all exits requesting patrons leave
the premises quietly, having consideration of local residents. ·
a
written record would be kept of all complaints received, including responses
and measures taken. The record would be available for inspection by authorised
officers on their request. · the activities of persons using the external areas would be monitored after 1800hrs and they would be reminded to have regard to the needs of local residents and to refrain from shouting and ... view the full minutes text for item 73. |
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Urgent items To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes. Minutes: There were no urgent items of business for consideration. |