Agenda and draft minutes

Licensing Sub-Committee - Thursday, 5th August, 2021 10.00 am

Venue: Committee Room 1, County Hall, Dorchester, DT1 1XJ. View directions

Contact: Elaine Tibble  01305 224202 Email: elaine.tibble@dorsetcouncil.gov.uk

Items
No. Item

37.

Election of Chairman and Statement for the Procedure of the Meeting pdf icon PDF 75 KB

To elect a Chairman for the meeting and the Chairman to present and explain the procedure for the meeting.

 

Statement 1 relates to Licensing Premises

Statement 2 relates to Taxi Licence Applications

Additional documents:

Minutes:

Proposed by Cllr Brian Heatley, seconded by Cllr Susan Cocking.

 

Decision: That Cllr Les Fry be elected Chairman for Item 5 on the agenda – Objections to Temporary Event Notices.

38.

Apologies

To receive any apologies for absence.

 

Minutes:

No apologies for absence were received at the meeting.

39.

Declarations of Interest

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

 

Minutes:

No declarations of disclosable pecuniary interests were made at the meeting.

40.

Urgent Items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

Minutes:

There were no urgent items.

41.

Objections to Temporary Event Notices pdf icon PDF 322 KB

To consider two Objection Notices to a Temporary Event Notices (TEN) served by Samuel Taylor for an event called Multiverse.

Additional documents:

Minutes:

The Licensing Team Leader introduced the report concerning 2 objections to a Temporary Event Notice (TEN) for an event at Pilford Farm near Wimborne called the Multiverse Festival. The objection notices had been sent by Environmental Health and Dorset Police.

 

The TEN applied for was to permit the sale of alcohol, regulated entertainment and late-night refreshment during the following times:

 

Fri 03 September 2021; 12:00 – 05:00

Sat 04 September 2021;12:00 – 05:00

Sun 05 September 2021;12:00 – 03:00

 

She confirmed that the applicant had not responded to e-mails sent by the Licensing Team and that they had not been notified that the event had been cancelled as suggested on the event Facebook page.

 

The Environmental Health Officer stated that the TEN described a 4 day family camping event which was not compatible with the event timescales and the very long periods of time to play music represented a significant music festival.  He advised that noise complaints had been received in relation to previous music festivals that had also been described as family events.

 

He had informed the applicant that the format was unacceptable and would cause noise nuisance.  However, the response from the applicant had not provided a noise management plan and only outlined the use of hay bale walls which had been lifted directly from another website. 

 

A map included in a supplement to the agenda, showed hundreds of properties within the surrounding area and it was his view that the chances of the event causing a nuisance was significant given the proposed timings.

 

There were no questions of the Licensing Team Leader or Environmental Health Officer.

 

Sergeant Gareth Gosling stated that the proposed timeframes were not conducive to a family event and would create crime and disorder if not properly managed.  There had been no additional assurance from the applicant in relation to the security and welfare of attendees, traffic management or mitigating any negative aspects arising from the event. There had also been no engagement with the Safety Awareness Group (SAG) or Dorset Police and the applicant was not present at the hearing to provide any assurance. He therefore asked that the event was not given permission to proceed on that basis.

 

The Chairman asked whether it was usual for a TEN to be submitted without evidence such as a Traffic Management Plan and was advised that, although this was not unusual, there was an expectation that the applicant would engage with the SAG and officers to ensure a safe event.  There was plenty of information on the website to outline what was required.

 

The Sub-Committee noted that no detail had been provided in the TEN or on the Facebook page with regard to family activities, and that the original advertisement was for 500 tickets, which superseded the maximum required of 499 people including staff and performers.

 

Sergeant Gosling stated that even the most experienced operators were grateful for the input of responsible authorities and to learn lessons and improve safety year on year.

 

The Sub-Committee  ...  view the full minutes text for item 41.

42.

Application to Vary the Premises Licence for the Crown Hotel, Marnhull pdf icon PDF 348 KB

An application has been made to vary the premises licence for the Crown Hotel in Marnhull. The application has been out to public consultation and has attracted a relevant representation. A Licensing Sub-Committee must consider the application and representations at a public hearing.

Additional documents:

Minutes:

This item had been withdrawn prior to the sub-committee meeting.

43.

Exempt Business

To move the exclusion of the press and the public for the following items in view of the likely disclosure of exempt information within the meaning of paragraph 1 of schedule 12 A to the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variations) Order 2006 – EXEMPT INFORMATION.

 

The public and the press will be asked to leave the meeting whilst the item of business is considered.

 

Minutes:

Proposed by Cllr Les Fry, seconded by Clr Brian Heatley.

 

Decision: That the press and the public be excluded for the following items) in view of the likely disclosure of exempt information within the meaning of paragraph 1 of schedule 12 A to the Local Government Act 1972 (as amended).

44.

New Private Hire Driver Application

To consider 2 reports by the Licensing Team Leader.

Minutes:

Proposed by Cllr Les Fry, seconded by Cllr Brian Heatley.

 

Decision: That Cllr Susan Cocking be elected as chairman for this application.

 

The sub-committee considered a report to determine whether an applicant for a private hire drivers’ licence was a fit and proper person to hold the licence following a conviction on the Disclosure and Barring Service Certificate.

 

The Licensing Team Leader presented her report.

 

The applicant was subsequently invited to put their case forward and all parties were given the opportunity to ask questions of each other and to sum up.

 

The sub-committee retired to make its decision.

 

Decision: To GRANT the application for a Private Hire Drivers’ Licence.

45.

New Private Hire Driver Application

Minutes:

Proposed by Cllr Susan Cocking, seconded by Cllr Brian Heatley.

 

Decision: That Cllr Fry be elected as chairman for this application.

 

The sub-committee considered a report to determine whether an applicant for a private hire drivers’ licence was a fit and proper person to hold the licence after multiple offences were revealed on the required Disclosure and Barring Service Certificate.

 

A number of character references had been circulated to the sub-committee prior to the meeting in addition to a further reference submitted that morning.

 

A referee also attended the hearing in support of the applicant.

 

The Licensing Team Leader presented her report.

 

The applicant was invited to present their case. 

 

All parties were given the opportunity to ask questions of each other before summing up and the sub-committee then retired to make its decision.

 

Decision: To REFUSE the application for a Private Hire Drivers’ Licence.