Venue: Council Chamber, Dorchester Town Council
Contact: Kate Critchel, Senior Democratic Services Officer 01305 252234 Email: firstname.lastname@example.org
It was proposed by Cllr R Potter seconded by Cllr S Hosford that Cllr M Rennie preside over the first item “Election of Chairman”. This was agreed by all members of the Panel.
Councillor M Rennie in the Chair
Election of Chairman
To elect a Chairman for the
remainder of the municipal year 2019/2020.
It was proposed by Cllr M Rennie and seconded by Cllr J Hewitt that Cllr A Alford be elected Chairman of the Dorchester Markets Joint Informal Panel for the remainder of the municipal year 2019/20.
There were no other nominations
That Cllr A Alford be elected Chairman of the Dorchester Markets Joint Informal Panel for the year 2019/20.
Cllr Alford thanked the Panel and took the Chair.
Election of Vice-Chairman
To elect a Vice-Chairman for
the remainder of the municipal year 2019/2020.
It was proposed by Cllr A Alford seconded by Cllr J Hewitt that Cllr M Rennie be elected Vice-Chairman of the Panel for the remainder of the municipal year 2019/20.
There were no other nominations.
That Cllr M Rennie be elected Vice-Chairman of the Dorchester Markets Joint Informal Panel for the year 2019/20.
To receive the notes of the meeting held on 13 February 2019.
The notes of the meeting held on 13 February 2019 were agreed as a correct record and signed by the Chairman.
Declaration of Interest
To receive any declarations
There were no declarations of interest to report.
To receive questions or
statements on the business of the committee from town and parish councils and
members of the public.
There was no public participation.
At this juncture the Chairman
indicated that he would, on this occasion, need to leave the meeting early.
Therefore he suggested that the agenda order be amended to consider the
Management Report followed by the Financial Outturn. This was supported by members.
To receive the market management report on the Dorchester Markets and related property and facilities.
The Estates Manager set out
the bi-annual market management report on the markets in Dorchester and related
property and facilities matters.
The panel was advised that
the market revenue had been falling for many years owing to the changing
pattern of retailing, internet purchasing and general trends of markets failing
to meeting the requirements of shoppers.
The market operator Ensors had provided their
draft accounts for the year up to 31 March 2019 and this had revealed a
continuation of the fall in revenue of market stalls from £147,000 in 2017/18
to £136,870 in 2018/19.
For the year up to 31 March 2019
the gross income from car boot tolls had also dropped from £50,000 to
£46,000. The overall net income from
both these markets had dropped from £102,000 to £97,000.
New members were advised that
in recent years the panel had reviewed the means to improve performance and
officers had commissioned a report from the NABMA in respect of the market
operations. The Estates Manager also
reported that since the last meeting of the panel a number of repairs and
maintenance on the market site had taken place.
This included works to the asbestos sheet roofing, new CCTV had been
installed on the site and would be operational shortly. Also a new main gate
had been installed and security managed locking regime was now in place.
The Estates Manager also
advised that basic repairs had been undertaken on the North Linneys
In response to questions, the
panel was advised that there had been issues with the electricity charges and
concerns over the levels of consumption. Because of the site complexity the
costs had reverted back to the council while officers arranged for sub-metering
In respect of the Cornhill
Market, the trading pitches were now managed by Dorchester Cornhill Market
Limited under licence, with the council receiving a licensing fee of
£25,974. The panel noted that this
independent market was now thriving and was a welcome addition to the high
However concern was expressed
regarding the number of market vehicles and delivery vans that were accessing
South Street before the designated time in the evening. This was potentially
dangerous for pedestrians in the town. The Estates Manager also reported on the
Cornmarket and the Dorset Farmer Market.
That the report be received
To consider a report of the
The Group Accountant set out
the financial outturn report for 2018/19.
Members were informed that the panel had agreed its budget for 2018/19
at a meeting in January 2018. Expenditure
was set at £41,424, income budget at £211,448 leaving an estimated surplus for
distribution of £170.024.
The panel noted that the
total expenditure for the year was £46,703 compared to the estimated
budget. The main variance was on
investigating and repairing a major water leak on the site. In addition £20,172
from the Market Maintenance Earmarked Reserve had been used to fund
repair/replacement of roof to the North Linneys and
former cattle market building and the installation of a CCTV system.
The Group Accountant
confirmed that income from the market continued to be in decline with the total
income for the year was £188,643 compared to the estimated budget and the
surplus available for distribution was £141,940 compared to a budget of
That the income and
expenditure statement for 2018.19 be approved.
The Chairman left the meeting at 19.25pm.
Cllr M Rennie Vice-Chairman in the Chair.
To agree the appointments to the Panel responsible for
allocating funds in 2019/2020.
Members considered the appointment of four members of the joint informal panel to sit on the Dorchester Car Boot Grant Funding Panel for 2019/20.
That the following members be appointed to the Dorchester Car Boot Grant Funding Panel:- Cllr A Alford, Cllr M Rennie, Cllr J Hewitt and Cllr J Worth.
To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes.
There were no urgent items to
Future Governance of Dorchester Market
In response to a question, it
was agreed that a further paper be brought to the next meeting of the informal
panel in relation to safeguarding future management of the market.
Market Management Report - Exempt Appendix
Appendix 1 to this report is not for publication by
virtue of paragraph 3 of Schedule 12A, Part 1 of The Local Government Act 1972,
The public interest in maintaining the exemption
outweighs the public interest in disclosing it.
Exempt appendix received.