Venue: Council Chamber, Corn Exchange, Dorchester
Contact: David Northover, Democratic Services Officer Email: firstname.lastname@example.org
confirm the minutes of the meeting held on 23 February 2022.
The minutes of the meeting held on 23 February 2022 were confirmed and signed by the Chairman.
Declarations of Interest
To disclose any pecuniary,
other registrable or personal interest as set out in the adopted Code of
Conduct. In making their decision
councillors are asked to state the agenda item, the nature of the interest and
any action they propose to take as part of their declaration.
If required, further advice
should be sought from the Monitoring Officer in advance of the meeting.
Cllr Mary Penfold declared a non-pecuniary interest in respect of the South Street Market, where her son sporadically has a food stall.
receive any public questions or statements on the business of the Dorchester
Market Joint Informal Panel.
There was no public participation to report.
Market Activities and Progress
To receive an update on Dorchester Market activities and any progress being made and to take the opportunity to consider what was necessary to maintain its success and how this might be done.
The committee received an update on the Dorchester Market activities and discussed progress made to date.
The Panel also heard from John George – Ensors who circulated his proposal for investing in the Market. It was reported that the legal advice was that it was not possible to offer a further extension to the existing contract and that a fresh procurement process would need to be undertaken. All of those present felt that this process should be commenced as soon as possible.
The Panel also made the following observations:
Chase assets & property about
any long-term view on use of site given upcoming procurement
Unauthorised storage in the shed
Discussion about whether new
contract or DTC to operate
Presentations from potential
operators ahead of procurement process
To re-circulate the Daryl Chambers
To discuss the future of the Linneys and views of Planning & Conservation Officers.
To receive the regular report on the financial position of Dorchester Markets.
The informal panel considered a report of the senior accountant and members were advised that the total income accounted for during 2021/22 was £30,022 against a budget of £165,165, leaving an income deficit of £35,143. It was also noted that the main reason for the shortfall was the continued effect of the Covid-19 pandemic, on the Cornhill Traders Budget.
Members also noted that for 2020/21, there had been a 50% reduction in the budgeted income contribution of £47,824 in relation to Fairfield Car Park income in recognition of the reduced Market activities during restrictions.
However, in 2021/22, the full budgeted £48,541 contribution was received from Parking services following the easing of Covid restrictions and return a more normal trading environment.
That the income and expenditure statement for 2021/2 be approved.
To consider a report on the Car Boot Sale Fund.
Members considered a report of the Community Engagement Project Officer (DC) setting out the update on the current grant fund of the Dorchester Car Boot Fund as of July 2022 and asking the informal panel to open the grant fund for 2022/23.
(a) That the 2022/23 Car Boot Sale Fund be opened to eligible groups from mid-September for a period of 6 – 8 weeks.
That a group consisting of the Chairman and Vice
Chairman of the Panel, together with one other Member from each Council, be
authorised to consider and agree the car boot fund grant applications.