Agenda

To elect a Chairman for the remainder of the municipal year 2023/24.

To elect a Vice-Chairman for the remainder of the municipal year 2023/24.

To receive any apologies for absence.

To confirm the minutes of the meeting held on 25 January 2023.

To disclose any pecuniary, other registrable or personal interest as set out in the adopted Code of Conduct.  In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit either 1 question or 1 statement for each meeting.  You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response.   If you submit a statement for the committee this will be circulated to all members of the committee in advance of the meeting as a supplement to the agenda and appended to the minutes for the formal record but will not be read out at the meeting. The first 8 questions and the first 8 statements received from members of the public or organisations for each meeting will be accepted on a first come first served basis in accordance with the deadline set out below.  Further information read Public Participation - Dorset Council

All submissions must be emailed in full to Joshua.kennedy@dorsetcouncil.gov.uk by 08:00am on Friday 22 September 2023.

When submitting your question(s) and/or statement(s) please note that:

·       You can submit 1 question or 1 statement.

·       A question may include a short pre-amble to set the context.

·       It must be a single question and any sub-divided questions will not be permitted.

·       Each question will consist of no more than 450 words, and you will be given up to 3 minutes to present your question.

·       When submitting a question please indicate who the question is for (e.g., the name of the committee or Portfolio Holder). 

·       Include your name, address, and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting.

·       Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda. 

·       All questions, statements and responses will be published in full within the minutes of the meeting.   

To consider the financial outturn figures for 2022/23.

To receive a verbal update from the Market Operator.

To receive a presentation from Jules Bradburn, The Sherborne Market Ltd, on a proposal for a new monthly Sunday Market. Background information enclosed.

To provide a verbal update on the works on Fairfield Road.

To provide a verbal update on the Linneys development proposal.

To update on the fund and to agree the appointments to the Panel responsible for allocating funds in 2023/24.

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

To consider passing the following recommendation:   

Recommendation   

That in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in item No 15 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in paragraph 3 of Part 1 of schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.   

The public and the press will be asked to leave the meeting whilst the item of business is considered. (Any live streaming will end at this juncture).   

Reason for taking the item in private:

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).   

To consider a report from the Dorchester Town Council Clerk