Venue: Dorchester Town Council Chamber, Corn Exchange, Dorchester
Contact: Josh Kennedy Email: email@example.com
Election of Chairman
To elect a Chairman for the remainder of the municipal year 2023/24.
Proposed by Cllr Hosford, seconded by Cllr Beddow.
That Cllr Rennie be appointed as Chairman for the remainder
of the Year 2023/24.
Election of Vice-Chairman
To elect a Vice-Chairman for the remainder of the municipal year 2023/24.
Proposed by Cllr Ireland, seconded by Cllr Gibson.
That Cllr Beddow be appointed as Vice-Chairman for the
remainder of the Year 2023/24.
To receive any apologies for absence.
Apologies for absence were received from Cllr Bolwell and
To confirm the minutes of the meeting held on 25 January 2023.
Members considered the minutes of the previous meeting.
That the minutes of the meeting held on 25 January 2023 be
confirmed and signed.
Declarations of Interest
To disclose any pecuniary, other registrable or personal interest as set out in the adopted Code of Conduct. In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.
If required, further advice should be sought from the Monitoring Officer in advance of the meeting.
Cllr Penfold declared that her son occasionally had a stall at South Street and Dorchester Market. She did not take part in any decisions relating to the markets where her son had a stall.
Representatives of town or parish councils and members of
the public who live, work, or represent an organisation within the Dorset
Council area are welcome to submit either 1 question or 1 statement for each
meeting. You are welcome to attend the meeting in person or via MS Teams
to read out your question and to receive the response. If you
submit a statement for the committee this will be circulated to all members of
the committee in advance of the meeting as a supplement to the agenda and
appended to the minutes for the formal record but will not be read out at the
meeting. The first 8 questions and the
first 8 statements received from members of the public or organisations for
each meeting will be accepted on a first come first served basis in accordance
with the deadline set out below. Further information read Public
Participation - Dorset Council
All submissions must
be emailed in full to Joshua.firstname.lastname@example.org by 08:00am on Friday 22
When submitting your
question(s) and/or statement(s) please note that:
can submit 1 question or 1 statement.
question may include a short pre-amble to set the context.
must be a single question and any sub-divided questions will not be permitted.
question will consist of no more than 450 words, and you will be given up to 3
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submitting a question please indicate who the question is for (e.g., the name
of the committee or Portfolio Holder).
your name, address, and contact details. Only your name will be published
but we may need your other details to contact you about your question or
statement in advance of the meeting.
and statements received in line with the council’s rules for public
participation will be published as a supplement to the agenda.
questions, statements and responses will be published in full within the
minutes of the meeting.
There was no public participation.
To consider the financial outturn figures for 2022/23.
The Senior Accountant introduced the Financial Outturn
report. He outlined the budget that was set and the actual outturn. There was a
minor overspend £781.
A member asked a question around dereliction and graffiti on
the Fairfield market site. He was assured that there was a budget for repairs
Proposed by Cllr Beddow, seconded by Cllr Hewitt.
That the income and expenditure statement for 2022/23 be
Market Operator Report
To receive a verbal update from the Market Operator.
Panel members received a verbal report from Grant Jones of Cornhill Market. The report included creating a website for the Cornhill market.
In response to questions from members, Mr Jones confirmed that the cost for charity stalls would be free and that up to 17 stalls could be located at the Cornhill market.
Members discussed the use of the area outside Barclays Bank on South Street for charities and collections.
The Head of Community and Public Protection gave a verbal report on Fairfield Market on behalf of Ensors Ltd. The report included financial details, the cost of market stalls for traders, trading numbers, and footfall.
The Panel discussed the report; the following areas were discussed:
· The fees for market pitches in covered and outdoor areas.
· A need to be aware of a decrease in people visiting the market.
· Health and safety issues at the indoor market area.
· Repairs needed to the indoor market building.
· Insurance at the Fairfield market site and the lease to Ensors Ltd.
· People visiting by coach were not walking through town if they were dropped off at the market.
To receive a presentation from Jules Bradburn, The Sherborne
Market Ltd, on a proposal for a new monthly Sunday Market. Background
The Panel received information from Jules Bradburn of The
Sherborne Market Ltd about proposals for a market in Dorchester. The proposed
market would take place on a Sunday, and it would consist of local traders who
stell unique or handmade items, as well as ‘suitcase stalls.’ Similar markets
in Sherborne and Shaftesbury have grown to have 200 traders and has created
increased footfall in the towns.
Members asked questions and discussed the proposals. The
following points were raised:
The area the market would cover would move
people through different areas of the town.
The market could be placed on land managed by
Dorchester Town Council.
Sherborne Market Ltd would provide pitches,
marketing, social media, and security.
There would be a strict policy on traders
Local charities would be present at the market.
Possibilities for opening the County Hall car
park at weekends.
Each town council gets a set number of days per
year for free parking.
Proposed by Cllr Jones, seconded by Cllr Beddow
That the proposal for a Sunday market be
recommended to the Dorchester Town Council Management Committee
That the charitable element of funding be
allocated to the Car Boot Fund.
To provide a verbal update on the works on Fairfield Road.
The Principal Transport Planner gave a presentation on works at Fairfield Road. The presentation, which is attached to these minutes, included responses from a recent public consultation and proposed timescales for the works at Fairfield Road.
Cllr Jones and Cllr Penfold did not take part in this item because they were members of the Northern Area Planning Committee.
In response to a question about archaeological work around Fairfield Road, officers confirmed that this was in connection with a lighting scheme.
That authority be delegated to the Town Clerk and the Head of Community and Public Protection, in consultation with the Chair of the Panel, to make amendments to the lease in connection with this work.
Update on the Linneys Development Proposal
To provide a verbal update on the Linneys development proposal.
The Panel received an update from Toby Frere on a development proposal for the Linneys. A report was written by Southampton University which concluded that the Linneys would be able to provide areas that could be used as a start-up space. The ideas for development of the Linneys were outlined, including changing the internal size of the Linneys, creating a vibrant space, and ensuring that local residents would not be affected.
Members commented on the proposal. Comments included suggestions for types of businesses that could use the Linneys and that the proposal would be good for regeneration.
Members supported the principle of the proposal.
At this point in the meeting members agreed to extend the meeting beyond 2 hours.
Appointments To The Car Boot Grants Panel
To update on the fund and to agree the appointments to the Panel responsible for allocating funds in 2023/24.
The Panel considered appointments to the Car Boot Grants Panel.
Proposed by Cllr Ireland, seconded by Cllr Kent-Ledger.
That Cllrs Rennie, Beddow, Hosford, and Worth be appointed to the Car Boot Grants Panel for the Year 2023/24.
To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.
There were no urgent items.
passing the following recommendation:
accordance with Section 100A(4) of the Local Government Act 1972 to exclude the
public from the meeting for the business specified in item No 15 because it is
likely that if members of the public were present there would be disclosure to
them of exempt information as defined in paragraph 3 of Part 1 of schedule 12A
to the Act and the public interest in withholding the information outweighs the
public interest in disclosing the information to the public.
The public and
the press will be asked to leave the meeting whilst the item of business is
considered. (Any live streaming will end at
taking the item in private:
Paragraph 3 - Information relating to the financial or business affairs
of any particular
the authority holding that information).
That in accordance with Section
100A (4) of the Local Government Act 1972, the press and the public be excluded
for the following item(s) in view of the likely disclosure of exempt
information within the meaning of paragraph 3 of schedule 12 A to the Local
Government Act 1972 (as amended).
Reason for taking the item in
Paragraph 3 - Information relating
to the financial or business affairs of any particular person (including the
authority holding that information).
Future Operation of the Market
To consider a report from the Dorchester Town Council Clerk
The Town Clerk introduced the report on the future operation
of the market.
Members asked questions on the contents of the report.
Proposed by Cllr Ireland, seconded by Cllr Jones.
That further work be undertaken in regard to the issues set
out in the report.