Agenda and minutes

The Shareholder Committee for the Dorset Centre of Excellence (DCOE) - Thursday, 16th June, 2022 10.00 am

Venue: Committee Room 2, County Hall, Dorchester, DT1 1XJ. View directions

Contact: Kate Critchel  Email:


No. Item



To receive any apologies for absence.


The Senior Democratic Services Officer opened the meeting and advised that there was one apology from Cllr P Wharf.


Chairman and Vice-Chairman of the Committee

To announce the Chairman and Vice Chairman of the Committee for the remainder of 2022/23.


It was announced that Cllr S Flower (Leader of the Council) be appointed the Chairman of the Committee supported by Cllr A Parry (Portfolio Holder for Children, Education, Skills, and Early Help) as the Vice-Chairman.

Cllr S Flower in the Chair


Declarations of Interest

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.


If required, further advice should be sought from the Monitoring Officer in advance of the meeting.



There were no declarations of interest to report.


Public Participation

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit up to two questions or two statements for each meeting.  Alternatively, you could submit one question and one statement for each meeting.  


All submissions must be emailed in full to by 8.30am on Monday 13 June 2022.


When submitting your question(s) and/or statement(s) please note that: 


  • no more than three minutes will be allowed for any one question or statement to be asked/read  
  • a question may include a short pre-amble to set the context and this will be included within the three-minute period 
  • please note that sub divided questions count towards your total of two 
  • when submitting a question please indicate who the question is for (e.g. the name of the committee or Portfolio Holder) 
  • Include your name, address and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting. 
  • questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda 
  • all questions, statements and responses will be published in full within the minutes of the meeting.   


Dorset Council Constitution Procedure Rule 9 



There was no public participation to report.


Schedule of Meetings for 2022/23

To confirm the committee’s calendar of meetings of the for the remainder of 2022/23 and agree the following proposed dates.


19 September 2022 – 10am

5 December 2022 – 2pm

13 March 2022 – 10am




That the following committee dates be added to the calendar of meetings for the remainder of 2022/23


19 September 2022 – 10.00am

5 December 2022 – 2.00pm

13 March 2022 – 10.00am



Terms of Reference pdf icon PDF 211 KB

To confirm the committee’s terms of reference.




That the terms of reference for the Shareholder Committee for the Dorset Centre of Excellence be received and noted.


Forward Plan pdf icon PDF 307 KB

To consider the draft Forward Plan.




The Forward Plan was received and noted.


Urgent items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) (b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.


There were no urgent items to report.


Exempt Business

To move the exclusion of the press and the public for the following items in view of the likely disclosure of exempt information within meaning of paragraph(s) 1,2 of Part 1 of schedule 12 A to the Local Government Act 1972 (as amended)


The public and the press will be asked to leave the meeting whilst the item of business is considered.



It was proposed by Cllr S Flower seconded by Cllr A Parry.




That the press and the public be excluded for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 1 & 2 of schedule 12A to the Local Government Act 1972 (as amended).


Commissioners Report

Report to follow.


The Executive Director for People – Children and the Corporate Director for Commissioning and Partnership set out an overview of the position relating to the Dorset Centre of Excellence.




That the recommendation as set out in the report and actions raised from the committee discussion, be agreed.

Cllr G Suttle left the meeting at this juncture.


Report of Independent Chair of the Board of Directors

Report to follow.




That the report be received, and the approach contained within the action plan be supported.