Agenda, decisions and draft minutes

To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.

If required, further advice should be sought from the Monitoring Officer in advance of the meeting.

There were no declarations of interest.

Representatives of town or parish councils and members of the public who live, work, or represent an organisation within the Dorset Council area are welcome to submit either 1 question or 1 statement for each meeting.  You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response.   If you submit a statement for the committee this will be circulated to all members of the committee in advance of the meeting as a supplement to the agenda and appended to the minutes for the formal record but will not be read out at the meeting. The first 8 questions and the first 8 statements received from members of the public or organisations for each meeting will be accepted on a first come first served basis in accordance with the deadline set out below.  Further information read Public Participation - Dorset Council

All submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk by 8.30am on 10 January 2025.

When submitting your question or statement please note that: 

• You can submit 1 question or 1 statement.
• a question may include a short pre-amble to set the context.
• It must be a single question and any sub-divided questions will not be permitted.
• Each question will consist of no more than 450 words, and you will be given up to 3 minutes to present your question.
• when submitting a question please indicate who the question is for (e.g., the name of the committee or Portfolio Holder) 
• Include your name, address, and contact details.  Only your name will be published but we may need your other details to contact you about your question or statement in advance of the meeting. 
• questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda. 
• all questions, statements and responses will be published in full within the minutes of the meeting.

There were no questions or statements from members of the public or local organisations.

To receive questions submitted by councillors.  

Councillors can submit up to two valid questions at each meeting and sub divided questions count towards this total.   Questions and statements received will be published as a supplement to the agenda and all questions, statements and responses will be published in full within the minutes of the meeting. 

The submissions must be emailed in full to lindsey.watson@dorsetcouncil.gov.uk  by 8.30am on 10 January 2025.

Dorset Council Constitution – Procedure Rule 13

There were no questions from councillors.

To note the committee’s draft Forward Plan.

The draft Forward Plan was noted.

To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes.

There were no urgent items.

To consider passing the following recommendation:  

Recommendation  

That in accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the business specified in item(s) No 8 because it is likely that if members of the public were present there would be disclosure to them of exempt information as defined in paragraph(s) 3 of Part 1 of schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public.  

The public and the press will be asked to leave the meeting whilst the item of business is considered. (Any live streaming will end at this juncture).

Reason for taking the item in private

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

It was proposed by R Biggs seconded by S Robinson

Decision

That the press and the public be excluded for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of Schedule 12 A to the Local Government Act 1972 (as amended).

Reason for taking the item in private

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The livestream was concluded at this juncture.

To consider an exempt report of the Corporate Director for Commissioning and Improvement Adult Social Care.

The exempt report will be published to councillors in advance of the meeting.

That the recommendations as set out in the exempt report to the Shareholder Committee for Care Dorset Holdings Ltd be approved.

Reason for the decision:

As set out in the exempt report.

The Corporate Director, Commissioning and Improvement Adults presented and provided an overview of the issues in the exempt report.

Councillors commented on the report and received responses from officers and the Care Dorset representatives.

Decision (unanimous)

That the recommendations as set out in the exempt report to the Shareholder Committee for Care Dorset Holdings Ltd be approved.

Reason for the decision:

As set out in the exempt report.