Joint Archives Advisory Board - Thursday, 27th January, 2022 2.00 pm, POSTPONED

Venue: A link to the meeting can be found on the front page of the agenda.. View directions

Contact: Fiona King  01305 224186 - Email:


No. Item


Election of Chairman

To elect a Chairman for the year 2022.                                                                   


(Note: In accordance with the established protocol of the Board, the chairmanship rotates amongst the contributing authorities, with the Vice–Chairman, from a different authority to the Chairman, normally succeeding to the Chairmanship the following year).



Appointment of Vice-Chairman

To appoint a Vice-Chairman for the year 2022.                                                       


(Note: On the basis of the established protocol the Vice-Chairman should be a representative from a different authority to the Chairman).




To receive any apologies for absence.


Declarations of Interest

To disclose any pecuniary, other registrable or non-registrable interest as set out in the adopted Code of Conduct. In making their disclosure councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.


If required, further advice should be sought from the Monitoring Officer in advance of the meeting.


Public Participation

To receive questions or statements on the business of the committee from town and parish councils and members of the public.


Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words.  All submissions must be sent electronically to by the deadline set out below.  When submitting a question please indicate who the question is for and include your name, address and contact details.  Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda.


Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting.  All questions, statements and responses will be published in full within the minutes of the meeting. 


The deadline for submission of the full text of a question or statement is 8.30am on Monday 24 January 2022.


Please refer to the guide to public participation at committee meetings for more information about speaking at meetings.


Councillor Questions

To receive any questions from members in accordance with procedure rule 13.  The deadline for receipt of questions is 8.30am on Monday 24 January 2022.




JAS Service Plan (2021-26) Monitoring Report pdf icon PDF 1004 KB

To consider a report by the Executive Director for Place.


Budget Monitoring 2021/22 and Budget 2022/23 pdf icon PDF 578 KB

To consider a report by the Executive Director for Place.


Revised Inter-Authority Agreement for the Joint Archives Service - an Update pdf icon PDF 338 KB

To consider a report by the Executive Director for Place.


Urgent Items

To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4)b) of the Local Government Act 1972.  The reason for the urgency shall be recorded in the minutes.


Exempt Business

To move the exclusion of the press and public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12A to the Local Government Act 1972 (as amended).


The public and press will be asked to leave the meeting whilst the item of business is considered.