Venue: Council Chamber, County Hall, Dorchester, DT1 1XJ
Contact: Susan Dallison Email: firstname.lastname@example.org
To confirm the minutes of the meeting held on 14 December 2023.
The minutes of the
meeting held on 14 December 2023 were confirmed and signed as a correct record.
Declarations of Interest
To disclose any pecuniary, other registrable or non-registrable interests as set out in the adopted Code of Conduct. In making their decision councillors are asked to state the agenda item, the nature of the interest and any action they propose to take as part of their declaration.
If required, further advice should be sought from the Monitoring Officer in advance of the meeting.
The Director, Legal
and Democratic and Monitoring Officer, confirmed that the following members had
declared an interest in item 12 and would leave the room and not take part in
Cllrs: Rod Atkins, Pauline
Batstone, Toni Coombs, Spencer Flower, Robin Legg, Jon Orrell, Mike Parkes,
Gary Suttle, Gill Taylor, William Trite and Sarah Williams.
Bartlett, Tim Cook and Molly Rennie declared an interest in item 10 as they had
relatives who worked for the Council.
To receive any announcements
from the Chairman of Council.
announcement this week from the Palace, the Chairman had sent best wishes on
behalf of Dorset Council to the King for a speedy recovery.
Broadhurst, Executive Director People and Adults was leaving the Council and
the Chairman thanked her for her leadership, resilience, and hard work.
A period of 30 minutes is allocated to receive and respond to questions and statements on the business of the Council in the following order:
(a) Questions and statements from Town and Parish Councils;
(b) Questions and statements from those living or working in the Dorset Council area;
A person or organisation can submit either 1 question or 1 statement at each meeting.
You are welcome to attend the meeting in person or via MS Teams to read out your question and to receive the response. If you submit a statement for the committee this will be circulated to all members of the council in advance of the meeting as a supplement to the agenda and appended to the minutes of the meeting for the formal record but it will not be read out at the meeting. The first 8 questions and the first 8 statements received by Democratic Services will be accepted on a first come first served basis in accordance with the deadline below:
The full text of the
question or statement must be received by 8.30am on Thursday 8th
February 2024. All submissions must
be emailed to email@example.com
When submitting your question or statement please note that:
Sub-divided questions will not be accepted;
Each question can consist of up to 450 words, including a pre-amble to set the context of the question;
When submitting a question please indication who the question is for, i.e., the name of the Portfolio Holder;
You will need to include your full name, address and contact details;
All questions and statements will be published in full with the minutes of the meeting as a matter of public record.
There were four
questions received from members of the public. A copy of the questions and the
responses are attached at Appendix 1 to the minutes.
Public participation - petitions and deputations
A period of 15 minutes is allocated to receive and respond to petitions in accordance with the council’s petitions scheme.
A period of 15 minutes is allocated to receive and respond to deputations in accordance with the council’s constitution.
The petitions scheme and procedures relating to deputations can be viewed at:
There were no petitions or deputations
Announcements and Reports from the Leader of Council and Cabinet Members
To receive any announcements and reports from the Leader of Council and members of the Cabinet.
presented his 19th leaders bulletin, possibly being the last Full
Council before the 2nd May elections.
He reflected on the
last 5 years of the Council and the ethos of cross-party working which had been
successful. His shortlisting for the
Local Government Information Unit’s Council Leader of the Year award was testament
to the ambition, outcomes and achievements of the whole Council.
He highlighted the
constant lobbying for a better deal for Dorset funding and
DEFRA had announced
Dorset Council to be the number one unitary authority in the country for waste
A huge amount of
work had been done for the Local Plan, transformation had been embraced and he
thanked everyone for all the work done on behalf of the people of Dorset.
In response to member questions the Leader advised that Simon Hoare one of the local North Dorset MPs had been instrumental in achieving the extra £3.9m funding in the recent Government settlement.
To receive questions submitted by councillors. The deadline for receipt of questions is 8.30am on Thursday 8th February 2024.
There were two questions received from councillors. A copy of the questions and the responses are attached at Appendix 2 to the minutes.
To consider the Budget recommendations from Cabinet.
Appendix 2 will be published as a supplement to this agenda as soon as it becomes available.
The Finance, Commercial & Capital Strategy Portfolio Holder
presented the Budget strategy and medium-term financial plan (MTFP).
A copy of his speech is attached at appendix 3 to these minutes.
The Chairman invited the Group Leaders to present their replies to the
Cllrs Ireland, Sutton and Hughes presented their budget speeches which
are attached at appendix 4 to these minutes.
The Finance, Commercial & Capital Strategy Portfolio Holder
responded to the comments from the Group Leaders.
Cllr B Heatley
proposed, Cllr C Sutton seconded the following amendment.
“To remove from
the budget reliance on savings from the Our Future Council programme of £8.1m,
and to replace this with £8.1m funding from reserves.
In the Revenue
Budget summarised in Appendix 1 in the Addendum, amend the line entitled
General Funding under Central Finance by replacing the single line.
by the two lines.
and make any consequential
amendments required to the other tables in Appendix 1.”
responded to the amendment attached as appendix 5.
Members debated the amendment as proposed, comments included:
Concerns that it was unknown how the 8.1m savings would be made, however
it was standard for there to be assumed savings within all the budgets. Additionally, since Dorset Council was formed
savings had been made historically, each year through efficiencies.
In accordance with procedure rule 19.6 a recorded vote was taken.
Those who voted in favour of the amendment: Cllrs: B Bawden, A Brenton,
A Canning, K Clayton, T Cook, R Crabb, D Gray, B Heatley, R Holloway, R Hope, R
Hughes, P Kimber, H Legg, R Legg, D Morgan, J Orrell, M Rennie, A Starr, C
Sutton, R Tarr, D Tooke and K Wheller.
Those who voted against the amendment: Cllrs: R Adkins, A Alford, J
Andrews, M Barron, S Bartlett, P Batstone, L Beddow, D Beer, R Biggs, D
Bolwell, C Brooks, R Bryan, T Coombs, S Cristopher, J Dunseith, S Flower, S
Gibson, P Harrison, J Haynes, N Ireland, S Jespersen, S Jones, C Jones, A
Kerby, N Lacey-Clarke, C Lugg, L O’Leary, E Parker, M Parkes, A Parry, M
Penfold, B Pipe, V Pothecary, B Quale, B Ridout, M Roberts, D Shortell, J
Somper, G Suttle D Taylor, W Trite, D Walsh, J Worth, and S Williams.
Those who abstained: Cllr B Goringe.
Following a recorded vote, 22 for,44 against and 1 abstention the
amendment was LOST.
Members debated the original proposal and the Leader summed up prior to
going to the vote. Attached at appendix
Proposed by Cllr G Suttle, seconded by Cllr S Flower
In accordance with procedure rule 19.6 a recorded vote was taken.
Those who voted in favour of the recommendations: Cllrs: R Adkins, A Alford, J Andrews, M Barron, S Bartlett, P Batstone, B Bawden, L Beddow, D Beer, A Brenton, C Brooks, R Bryan, S Christopher, T Cook, ... view the full minutes text for item 75.
To consider a report by N Adam, HR Service Manager.
Cllrs: S Bartlett, T
Cook and M Rennie had declared an interest in this item, they left the meeting
and did not take part in the debate or vote.
The Portfolio Holder
for Corporate Development and Transformation presented the Pay Policy Statement
In the absence of
comments or questions, the Chairman went straight to the vote.
Proposed by Cllr
J Haynes, seconded by Cllr S Flower.
the provisions of the Localism Act and content of the Pay Policy Statement for
the 2024/25 financial year were noted.
the Pay Policy Statement for 2024/25 was approved.
To consider a Notice of Motion proposed by Cllr N Ireland.
Full Council received the following Notice of
Motion: Proposed by Cllr N Ireland, seconded by Cllr S Jones and supported by: Cllrs
M Rennie, L Fry, D Gray, P Kimber, B Ezzard, S Williams, C Sutton, K Wheller, D
Morgan, D Tooke, P Barrow, D Bolwell, A Canning, M Roe, R Holloway, G Taylor, S
Jones, R Legg, R Crabb, B Bawden
Motion Narrative and Action Required
“Council notes that:
Council resolves to:
Cllr L O’Leary
proposed, Cllr A Kerby seconded the following amendment.
leader of the opposition brining a motion on a policy in Place for 7 years the
last likely meeting before an election isn't for political reasons and instead
brought forward to benefit the lowest earning in society so i would like to
On a point of order the amendment was not
relevant to the original motion and was over-ruled by the Chairman.
Members debated the original motion and commented
on the effect of malnourishment on children and although in agreement with the
sentiment there were concerns of the knock-on effects and implications
regarding where the finances would be sourced.
Generally, members were supportive of the motion
and although sceptical that it would not go anywhere, agreed that support was
needed by many households, not just those with children but working adults on a
low income also.
The Portfolio Holder for Culture and Communities felt that this was a debate that the Council had no power over. There was a lot of excellent work going on in Dorset ... view the full minutes text for item 77.
To receive a report from K Hale, Head of Revenue and Benefits.
Batstone, Toni Coombs, Spencer Flower, Robin Legg, Jon Orrell, Mike Parkes, Gary
Suttle, William Trite and Sarah Williams had declared an interest in this item,
they left the meeting at 21:15 and did not participate in the item.
Holder for Corporate Development and Transformation presented the report to
consider the potential power to levy Council Tax Premiums, there was a one-word
amendment to 7.1 in the policy to read: “Any amount of premium received will be
part of the Council’s Collection Fund and will be shared between the Council
and ALL Precepting authorities in line with their share of the Council
Cllr N Ireland proposed and Cllr R Hope seconded the following amendment.
unused or unallocated funds from this budget are transferred to Housing
reserves at the end of the financial year and ring-fenced for new supply.
income clearly generated from this budget to be transferred to Housing
budget to be used for the following purposes:
support of new build, on site, affordable housing from s106 agreements. These
properties should be viable however there are occasions when they are not and
s106 off site contributions are required to deliver them. In the absence of
sufficient off site s106 funding, this budget may be used.
purchase properties as required for temporary accommodation for homeless
available for matched funding for government grants, as and when they become
available, to increase the amount of affordable housing in Dorset.
used in support of increasing the amount of affordable
homes owned by Dorset Council with due regard to the need for a Housing Revenue
to officers for spend of <=£200K. Spend in excess £200K to be authorised
with the agreement of the relevant portfolio holder, Head of Housing and s151
Members debated the
amendment and while all in agreement that there was a requirement for more
affordable housing in Dorset there were some concerns that the council was
hypothecating part of its budget. The
amendment could unfairly commit a new council following the May elections and
the amount of revenue from the scheme could not be predicted.
On being put to the
vote the amendment was CARRIED.
Proposed By Cllr S Jespersen, seconded by Cllr L O’Leary
Decision: In accordance with procedural rule 8.1 a vote was taken, the committee agreed to exceed the 3-hour meeting time limit.
Members voted on
the substantive motion.
Proposed by Cllr J
Haynes, seconded by Cllr M Roberts
1. That from 1 April 2025 a 100% Council Tax premium would apply to all dwellings occupied periodically (second homes) other than those included as exceptions.
2. That from 1 April 2024 the 100% Council Tax premium for properties which have been empty and unfurnished would be ... view the full minutes text for item 78.
To move the exclusion of the press and the public for the following item
in view of the likely disclosure of exempt information within the meaning of
paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended).
The public and the press will be asked to leave the meeting whilst the
item of business is considered.
There was no exempt business.
To consider any items of
business which the Chairman has had prior notification and considers to be
urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The
reason for the urgency shall be recorded in the minutes.
There were no urgent items.